VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

April 24, 2017



Meeting was called to order at 7:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman, excused

Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery,

Mr. Moorman, Ms. Smith, Mr. Boll

MAYOR’S OPENING STATEMENT

Mayor Sammons talked about North Bend working with the Army Corp of Engineers representative, Brandon Brummett. We will set up a meeting with ACOE and Clete Benken, MKSK, Steve Johns, Hamilton County Planning and Development, Jan Rouse, Mayor of Cleves and Paul Beck, Trustee of Miami Township. Mayor Sammons will also meet with ODOT to discuss their plans for the Three Rivers Parkway road work scheduled for 2018.

MINUTES

Ron Nunnery moved that the March 27, 2017 Minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

DEPUTY CLERK’S REPORT

The Deputy Clerk’s Report is available at the Village office.



Minutes, April 24, 2017


POLICE REPORT

Sgt. Raker reported there were 37 service calls for the month of March. Two cases were assigned to detectives and two cases were closed. There was one theft at 12 Miami.

GUESTS

Cristie Carlson, Hamilton County Public Health and Christi Valentini-Lackner, Prevention FIRST, talked about youth tobacco prevention and how they are working with students from Three Rivers School. Twelve seniors from TRS put together a "Stand Team" and their goals are: 1) to talk to youth about tobacco; 2) Develop ways to stand up and speak out against big tobacco; 3) have real-world learning opportunities around civic engagement and local government. A tobacco free community includes no cigarettes, cigarillos, cigars, hookah, e-cigarettes/vaporizers and smokeless tobacco. Students from TRS were on spring break, however, they would like to come to our Council meetings in the fall to speak to North Bend’s Council for support of their tobacco-free policies.

FIRE REPORT

Chief Ober reported there were three EMS details and six fire runs for the month of March.

THREE RIVERS’ SCHOOL

Superintendent Hockenberry stated there are 28 days of school remaining. Track, baseball, softball and lacrosse are in full swing at TRS. The teacher contract was agreed upon and signed within five hours. TRS hired a new Human Resources employee. His name is Jeff Langdon and he will be joining TRS August 1, 2017. Upcoming events include: Speakers at the Woodland on April 25; the play, Willie Wonka May 4 – 7; Veteran wheelchair games in July.

COMMITTEES:

Finance - Mr. Moorman

North Bend’s 2015-2016 audit is complete. Overall, we did well. We had accounted for an expense in the incorrect account and three voided checks needed to be accounted for, both findings have been corrected. The audit observed, we should document our credit card policy. See the related Resolution 2017-12 Adopting Purchasing/Credit Card Use Policy in the Law Director’s New Business section of the minutes.

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Boll

No Report

Planning & Zoning - Mrs. Romweber

All council has a copy of the minutes from St. Joseph’s hearing on April 10.

Law & Ordinance - Mr. Nunnery

No Report



Minutes, April 24, 2017


Beautification – Fran Romweber

We had a Beautification Committee meeting on April 8th and everyone has a copy of the minutes.

Our flower planting date is Saturday, May 13 at 9:00am in the maintenance garage.



COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

No Report

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

Dave Moorman made motion to adopt Resolution 2017-10 Requesting County Auditor to Make Advance Payments of Taxes. Ron Nunnery seconded the motion. Motion carried 100%

Ron Nunnery made motion to adopt Resolution 2017-11 Releasing All Village Liens/Assessments Against Parcel #573-0003-0027-00. Ron Hartoin seconded the motion. Motion carried 100%.

Ron Hartoin made motion to adopt Resolution 2017-12 Adopting Purchasing/Credit Card Use Policy. Shirley Smith seconded the motion. Motion carried 100%.

Fran Romweber made motion to give Mayor Sammons authority to enter into an agreement with Twelve Point Development, LLC for the purpose of maintenance and beautification of parcel #573-0005-0043 located at the corner of St. Annes and Three Rivers Parkway. Tim Boll seconded the motion. Motion carried 100%.

MAYOR’S NEW BUSINESS/ REPORT

No Report

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next Council meeting is Monday, May 22 at 7:00pm.

Minutes, April 24, 2017



MAYOR’S FINAL COMMENTS

No Report

ADJOURNMENT:

Ron Hartoin made motion to adjourn the meeting. Ron Nunnery seconded the motion. Motion carried 100%. Meeting was adjourned at 8:13p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor







Minutes, April 24, 2017



TREASURER’S REPORT

April 24, 2017



To Council Members for Your Information and Review



The Tax Budget is due by July 20, 2017. Please send me any large or capital expenditures expected or being considered for 2018. The budget will be prepared and advertised as a special meeting just prior to the June meeting.



Mr. Moorman will present a resolution requesting advance payment of property taxes. This is required annually. I spoke with the Auditor’s office and was told to expect the tax revenue by the end of April.



We issued 3 purchase orders for Husac Paving & Excavating, $41,775.00, for catch basin and asphalt repair, Strawser Construction, $24,707.43, for Onyx Mastic Surfacing, and HCDC, $2,500.00, for the balance due for the Riverfront Project.



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Marta Fryman, Fiscal Officer



MAINTENANCE SUPERVISOR’S REPORT April 24, 2017 Rick Schultz



- Mowing and trimming main order of work.



- Installed new street post with updated signage (Stop and Street signage) completed





- Cut up roadside downed trees



- Report on Aston Oaks repairs – about finished with catch basins, should finish concrete and paving in the next two weeks.



- Tree trimming, large Ash tree at 11 Taylor Avenue – property owned by Nick Albu?



- Catch basin in cul-de-sac on St. Annes; it seems as though it worked well on Easter Sunday’s rain. We will attend to that area when it dries up.





- Private drive cul-de-sac at the end of St. Andrews:

- Crack seal $1,000

- Onyx 1,500 + 236 = $1,736 (1,000 + 1,736 = $2,736 -- 5 = $547.20 each)





- Made arrangements for salt from Consolidated. (we will haul)







DEPUTY CLERK’S REPORT April 24, 2017 Marilyn Kramer



- Demolition at 3 Miami has been completed. Allgeier and Son did an excellent job.

Before and after pictures were taken and sent along with required paperwork to Hamilton County for direct payment to Allgeier & Son.



- Rick and I met with Steve Ellis of Recreations Outlet today to verify the placement of the adult fitness equipment and rubber flooring. This project should be completed in May.





- Our Spring Clean Up is now going on through May 8. This dumpster is for yard waste only. We will have another dumpster delivered May 1-8, specifically for tires.





- We have a signed Permissive Use Agreement with the owner of the parcel of land on the east side of US 50 and St. Annes. We can now landscape that area.





- Pastor Beth Anne Crego is being transferred to the Westwood Methodist Church. We wish her the best in her future endeavors and we welcome Pastor Dawn Trapp to North Bend. The transition will take place in mid-May.





- The furniture and debris located at a residence on Washington Avenue has been removed. After speaking with the owners of the property, I had a local company

remove the miscellaneous items. The owners have paid for this service.







- Regarding the Riverfront Project, I have been in contact with Mr. Brandon Brummet of the Army Corp of Engineers and have asked Clete Benken, MKSK, to join in the efforts of writing a proposal for them which is due August 9, 2017. This proposal is not for grant monies, but for Congress to establish "authority" for this project. The next step would be to ask for funding.





- I have updated our Code of Ordinances and the Employee Manual to reflect the recent resolutions that were passed. Once Scott approves these changes, I’ll have an updated copy on your desk at our May meeting.





Tickler File Update





Dynegy has filed our reports to the PUCO for Electric Aggregation.







Fire extinguishers will be updated in August, 2017 with FES.







Ron Nunnery, Ron Hartoin, Shirley Smith, Tim Boll, Please go to:

http://boe.hamilton-co.org

and click on Candidates Portal on the right side, highlighted in yellow for information.



Stop in at the Board of Elections to pick up your packet. (Approximately 30 minutes) They are located at:

4700 Smith Road, Norwood, OH 45212

Hours: Monday – Friday 8:00am – 4:00pm



You need to get a minimum of 10 registered voter signatures, however, you can have

up to 30. (Please get many more than 10 minimum in case they are disqualified).

Registration Fee is $30.00. Deadline is August 9, 2017.