VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

April 30, 2018



Meeting was called to order at 6:15 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner,

Mrs. Romweber, Mr. Hartoin, Ms. Smith



EXECUTIVE SESSION

Immediately after roll call, Mr. Bonner made a motion for council to go into executive session in accordance with Ohio Revised Code 121.22(G) (3) for an attorney-client conference concerning pending and/or imminent litigation involving the Village of North Bend. The motion was seconded by Mr. Moorman that Council enter into Executive Session to discuss pending litigation. The motion was unanimous and carried 100%.

The Executive Session was attended by the Mayor, all councilpersons and the Law Director.

Mr. Moorman made a motion, seconded by Mr. Deters to break from executive session and take a 15 minute break prior to resumption of the regular Council meeting. The motion carried 100%.

Council resumed the regular meeting at 7:00pm.

MAYOR’S OPENING STATEMENT

Mayor Sammons spoke about the property at 154 Miami Avenue, being deemed a nuisance and as a result, shut down by orders of the Hamilton County Prosecutor’s Office and Hamilton County Sheriff’s Office. Please see the attached statement.

MINUTES

Ron Hartoin moved that the March 26, 2018 minutes be accepted. Joe Bonner seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Fran Romweber made motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%.

Minutes, April 30, 2018

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office. Rick Schultz is on vacation; Ron Hartoin read his report.

DEPUTY CLERK’S REPORT

The Deputy Clerk’s Report is available at the Village office.

POLICE REPORT

Sgt. Raker reported there were 42 calls of service for the month of March. One case was assigned to detectives. There was one theft at 12 Miami Avenue. There were two deaths caused by drug overdose at 154 Miami Avenue. There will be a June 18th, 154 Miami Avenue Nuisance hearing in Hamilton County.

Mayor Sammons thanked Sgt. Raker, the Hamilton County Sheriff’s Office and the Hamilton County Prosecutor’s Office for their help in closing 154 Miami Avenue.

GUESTS

No Report

FIRE REPORT

Chief Ober reported there were 10 EMS details and four Fire runs for the month of March.

Mayor Sammons thanked Chief Ober for his help in closing 154 Miami Avenue.


THREE RIVERS SCHOOL

No Report

COMMITTEES:

Finance - Mr. Moorman

Dave Moorman stated he’s exploring the option of converting Village of North Bend street lights to LED. We are currently paying approximately $1,500 monthly for Aston Oaks street lights and approximately $600 monthly for Historic Village street lights. By converting to LED, our costs could be reduced considerably. Mr. Moorman is working with Duke Energy to explore available options before preparing a business case for Council consideration.

Waste Collection bids for Best Way and Rumpke were emailed to council. Please direct any questions you may have to Mr. Moorman who will forward them to the bidder for response before our May 21 council meeting. We plan to vote to award the contract at our June 18th council meeting.

Dave Moorman stated he advised Mr. Jack Rininger, Trustee - Miami Township, during 2017 that North Bend would be pursuing other options for waste removal in North Bend.

Light, Water and Sewer - Ms. Smith

No Report

Minutes, April 30, 2018


Maintenance - Mr. Hartoin

Ron Hartoin thanked the Sheriff’s Office for their assistance when our maintenance crew was working on US 50.

Police & Fire – Mr. Deters

No Report

Planning & Zoning - Mrs. Romweber

Fran Romweber stated that she and Dave Moorman will update North Bend’s Zoning Code.

Law & Ordinance - Mr. Bonner

Joe Bonner reported that he sent five notices, certified mail, to property owners regarding debris and rubbish on their property.

Beautification – Fran Romweber

Fran announced that Saturday, May 12th the Beautification Committee members will meet in the maintenance garage to plant flowers. Hanging baskets will be completed by the nursery.


COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

Scott Sollmann talked about the right-of-way process and presented an Application for Permit to Excavate in the Public Right-of-Way form. This permit process excludes utility companies and would have a maximum permit fee of $250.00 for up to a three-month maximum time allotment for work to be completed. Dave Moorman stated he would like to see that fee increased. Scott stated there were reasons for the $250.00 limit, so that amount remains the maximum. Fran Romweber moved North Bend adopt the Application for Permit to Excavate in the Public Right-of-Way. Joe Bonner seconded the motion. Motion carried 100%.

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

Dave Moorman would like Planning and Zoning to look into signage at the Biermarkt on US 50. He stated they must have at least 10 signs on their property. Mayor Sammons stated most of the signs may be temporary, however, he asked Joe Bonner, our Code Enforcer, to look into that matter.

LAW DIRECTOR NEW BUSINESS

Ron Hartoin made motion to adopt Resolution 2018-09 Instructing and Authorizing the Law Director to Perform Services Outside the Scope of his Regular Duties with Respect to Litigating and Pursuing an Action Against the Property 154 Miami Avenue as Deeming it as a Nuisance & Enjoining All Inappropriate and Illegal Activities. Dave Moorman seconded the motion. Motion carried 100%.

Ron Hartoin made motion to adopt Resolution 2018-11 To Establish the Village Bidding Process. Joe Bonner seconded the motion. Motion carried 100%.


Minutes, April 30, 2018


MAYOR’S NEW BUSINESS/REPORT

No Report

OPEN TO THE FLOOR

Marilyn Kramer, Deputy Clerk, asked council if they would like to speak with an ODOT representative at our next council meeting regarding ODOT advising North Bend they are now responsible for US 50 roadwork. Council agreed.

Mr. Michael Wiesmann, 6 W. Harrison Avenue, thanked Mayor Sammons and council for shutting down 154 Miami Avenue. He stated that property has been a nuisance for a long time.

Jason Cassidy of Cleves stated he is in the process of getting his Communication Badge with the Boy Scouts and attending a council meeting is a prerequisite. He said he should have his Eagle Badge within one year.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, May 21, 2018 at 7:00pm

MAYOR’S FINAL COMMENTS

No Report

ADJOURNMENT:

Joe Bonner made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 7:50 p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor

Minutes, April 30, 2018

TREASURER’S REPORT

April 30, 2018

To Council Members for Your Information and Review

The Tax Budget is due by July 20, 2018. Please send me any large or capital expenditures expected or being considered for 2019. The budget will be prepared and the required Pubic Hearing will be advertised as a special meeting just prior to the June meeting. For those new Council members, the tax budget submitted in July is used by the Hamilton Co. Auditor’s office to certify available 2019 appropriations funds. The 2019 annual budget is created and approved the end of the year.



We received the balance of our first half Real Estate taxes of $81k.

We issued 2 purchase orders for Belgray, Inc, $14,632.00 for drainage and sidewalk repair and the Mayor’s Assn of Ohio, $180.00, Mayor’s registration for annual conference.


Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report


Copies of all the above reports are available for public viewing at the Village Office.


Respectfully submitted, Marta Fryman, Fiscal Officer



MAINTENANCE SUPERVISOR’S REPORT April 30, 2018 Rick Schultz



- Catch basin installed on US 50 and sidewalk completed.

- Patched pot holes on US 50 and Harbor Drive.

- Landscaping at St. Annes and US 50 completed.

- Mowing is in full swing.

- Started edging and mulching landscaped areas.

- Cleaned up park area.

- Maple tree taken down, some of the larger limbs showed signs of rotting.

- All surplus equipment sold for $6,144.

- Pressure washed municipal building.



DEPUTY CLERK’S REPORT April 30, 2018 Marilyn Kramer

- We received two "No Smoking No Vaping" signs donated from Hamilton County Public Health, We Thrive, to place at our park and surrounding area.


- We will receive the $500.00 grant monies in May from PEP to be applied to the cost for the removal of the Maple tree outside the administration building.

- Our spring clean-up began Friday, April 27 and will run through May 14th. This dumpster is located on Post Street behind the administration building and is for yard waste only. The tire dumpster will be delivered on Friday, May 18th and be removed May 25th.

- I’d like to thank Mr. Tom Ratterman who purchased and installed the window mural of President William Henry Harrison directly outside Council Hall. He works with Bev Meyer on tomb projects and the museum.


- We received a call from Ms. Mary Williams offering to donate a letter dated December 2, 1937 from Good Will Industries along with a flyer talking about the Fresh Air Camp located on 100 acres on Shady Lane. A copy is attached for your review. We sent her a thank you note for thinking of North Bend.


- Election Day is Tuesday, May 8th.