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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 April 22, 2019 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann, by phone Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith, excused MAYOR’S OPENING STATEMENT Mayor Sammons stated that he will be attending the Mayor’s Association Conference in June, 2019. MINUTES Fran Romweber moved that the March 25, 2019 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. The 2020 Budget meeting is May 20, 2019 at 6:45p.m. PAY THE BILLS Fran Romweber made motion to pay the bills. Dave Moorman seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick stated Jason Cassidy will not be able to complete the landscaping project for his Eagle Scout Badge at 3 Miami Avenue. He’d like approval for $600.00 to complete the project. Rick stated there will be “DETOUR” signs on Harrison Avenue for one day, April 23rd from 9:00am – 2:00pm. Cleves will be doing road repairs on one of the side streets. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, April 22, 2019 POLICE REPORT Lt. Keith Boeing reported there were 12 calls for service for the month of March and 79 total calls year to date. There was one domestic violence incident and one incident of damage to a post office box. GUESTS No Report. FIRE REPORT Chief Ober reported there were no fire details and two EMS runs for the month of March. One of the EMS runs was a struck pedestrian. Ron Hartoin asked what the total number of runs were for Miami Township and North Bend combined for March; Chief Ober stated there were a combined total of 59 EMS runs for March. He stated there are 15,000 residents in Miami Township. Mayor Sammons stated there are approximately 1,000 residents in North Bend. Chief Ober said they are presently working on hydrant checks for North Bend. He also stated that a permit was just issued for the demolition of 154 Miami Avenue. Chief Ober reported that he will advise Mayor Sammons of any updated information regarding the Fire and EMS levy as soon as possible. He would like North Bend’s council to submit questions to him, regarding the Fire and EMS levy, in advance to our May 20th council meeting. He did state that Miami Township will be placing a replacement levy as well as a new levy on the November ballot. THREE RIVERS SCHOOL No Report COMMITTEES: Finance - Mr. Moorman Dave Moorman reported that the LED light project with Duke Energy will be completed shortly. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report Mayor Sammons asked Ron about the condition of the roads in the Eagles Cliff Development. Keith Niehaus is asking for a refund of the $4,100 Maintenance Bond. There’s road damage in that development and Mayor Sammons would like to know if we can use those funds to repair the road damage? Ron Hartoin stated he thought because Eagles Cliff Development has not yet been dedicated, that Mr. Niehaus would be responsible for the road repair. Mayor Sammons asked Scott Sollmann to look into the Maintenance Bond and what is required to dedicate Eagles Cliff Development. Police & Fire – Mr. Deters No Report Minutes, April 22, 2019 Planning & Zoning - Mrs. Romweber No Report. Mayor Sammons stated we should be receiving information regarding Mr. Niehaus’s Shady Lane development. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber Fran stated our planting date is Saturday, May 18th at 9:00am in the maintenance garage. Fran complimented Rick on the sign (located at the pork chop) near the Point. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS No Report. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Dave Moorman stated the North Bend flag at the Point needs to be replaced. Marilyn Kramer reported the flag has already been ordered and is ready for pick up. Dave mentioned that the cones on US 50, going east, in Cleves, have been there for several months. Rick will contact ODOT to have them removed. Dave talked about the land frontage by the new pole barn on US 50. The mud continues to flow on to the sidewalk and has not been landscaped yet. Mayor Sammons stated he spoke with the owners about cleaning up and landscaping that area. Joe Bonner asked Rick if he has contacted Consolidated regarding planting trees on their side of US 50. He has not as of yet, but will get in touch with them over the summer. LAW DIRECTOR NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. Minutes, April 22, 2019 OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, May 20th at 7:00pm. The Budget meeting is scheduled immediately prior to our council meeting at 6:45pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 7:50 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, April 22, 2019 TREASURER’S REPORT April 22, 2019 To Council Members for Your Information and Review The Tax Budget is due by July 20, 2019. Please send me any large or capital expenditures expected or being considered for 2020. The budget will be prepared and the required Public Hearing will be advertised as a special meeting just prior to the June meeting. The tax budget submitted in July is used by the Hamilton Co. Auditor’s office to certify available 2020 appropriations funds. The 2020 annual budget is created and approved the end of the year. We received the balance of our first half Real Estate taxes of $36k. We issued 1 purchase order for General Advertising Products, Inc., $673.35 for uniforms. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report · Monthly Credit Card Charges Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT April 22, 2019 Rick Schultz - Hillside landscaping complete; still need to rip rap drainage area and around guard rail. - Reworked post lights and installed at the Veteran’s memorial (they were the ones from in front of Council Hall and the office). Also landscaped that area. - Patched pot holes on Turnberry, Taylor, Harrison and some on Lower Shady Lane (on concrete). - Received donated grasses and planted around village (40 plants). - Repaired broken light fixtures at the Point ( all three) - New poles for hanging baskets completed. - Snow equipment stored away. DEPUTY CLERK’S REPORT April 22, 2019 Marilyn Kramer - We received the $1,000 grant money from PEP for 2019. The funds were for the playground cameras and security system we purchased in January, 2019. It looks as though this will be an annual funding opportunity going towards prevention of loss. Last year the grant amount was $500.00 and we received that for the removal of the large Maple tree near Council Hall. - We are receiving $817.10 from Hamilton County Recycling and Solid Waste District for our recycling efforts. For years, we were included in Miami Township and just last year we separated from them. In 2017, Hamilton County was adjusting the process from two payments per year to one annual payment. Their allotment was used for the last half of 2017. Now, their allotment is used for a full year which changes their Diversion Rate Table and results in less money per ton. Please see the attached tables. - The Mitigation Grant from the State of Ohio Emergency Management Agency was denied ….they need a Hydrology Study done for cost benefit purposes. JMA estimated the cost at $304,400 for storm water work to be done at St. Anne’s and US 50. JMA quoted the Hydrology Study costing $15,000. The Mitigation Specialist stated there will be another declaration of funds available soon and we can apply for the Advanced Assistance funds to perform the Hydrology Study and then apply for funds for the project itself. Please see copy of the grant application. - The Hamilton County Multi-Hazard Mitigation Plan was updated in 2018. (The Disaster Mitigation Act of 2000 requires local governments to have a hazard mitigation plan to be eligible for federal disaster relief funds should the jurisdiction be affected by a federally-declared disaster). Now they are asking us to review and update our mitigation actions from the 2018 plan we submitted. I stated we are seeking grant funds for the storm water runoff issue at St. Annes and US 50. I also stated that our maintenance department is trimming and cutting down dead trees in the Village that are a threat to the safety of people and property. - The Wellness Committee meeting was March 30. The minutes are attached for your review. Our next meeting is Friday, June 21, at 9:30am. - The INEOS meeting is this Thursday, April 25 at the Saylor Park Community Center at 5:30pm. All are welcome to attend. - Miami Township will have their Drug Take Back this Saturday, April 27th from 10:00am – 2:00pm. You can dispose of your prescription medication by driving through the fire bays at Miami Township’s Fire Department on Shady Lane. - North Bend’s Spring Clean Up, yard waste dates are May 6 – 20 and our Tire Recycling Event is May 20 – 28, 2019. The dumpsters will be located behind the administration building on Post Street. - On Saturday, May 18 at 9:00am, in the maintenance garage, we will begin planting flowers in our planter boxes. All are welcome to join the fun. - I received a phone call from Ms. Caroline Murphy Horn ….. she wanted to donate photographs of the company her grandfather, Lewis Albert Davison, owned…Davison Fuel & Dock, previously called Raymond City Coal on US 50 in North Bend. I’ll put them on display in the bookcases. - Jason Cassidy has advised us he is unable to complete the project at 3 Miami Avenue for his Eagle Badge within the time allotted. He has several other badges to complete before the end of May and timing was an issue. Rick and our maintenance crew will complete the project. 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