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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 April 26, 2021 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith Fran Romweber, Chair of North Bend’s Planning and Zoning, opened the public hearing for discussion on the proposed modified text amendment to the Village of North Bend Zoning Code regarding trailer/mobile homes and trailer/mobile home parks in the Village of North Bend, Ohio. There was no comment from the public. Roll Call: Dave Moorman-Aye, Ron Hartoin-Aye, Bill Deters-Aye, Shirley Smith-Aye, Joe Bonner-Aye, Fran Romweber-Aye. Fran Romweber closed the hearing. MAYOR’S OPENING STATEMENT Mayor Sammons thanked Hamilton County Sheriff’s Honor Guard and the Taylor High School Band for participating in the President William Henry Harrison’s Wreath Laying event. Mayor Sammons wants to address some improvements at President Harrison’s tomb site. MINUTES Dave Moorman moved that the March 29, 2021 minutes be accepted. Joe Bonner seconded the motion. Motion carried 100%. TREASURER’S REPORT Marty stated the tax budget is due July, 2021. Dave Moorman made a motion to adopt Resolution 2021-14 Establishing A New Village Fund for the Accounting of Funds Received by the Village of North Bend From the American Rescue Plan as Adopted by Congress in 2021. Fran Romweber seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2021-15 Approving the Expenditure of $869.51 in Remaining Cares Act Funds Received by the Village From the Hamilton County Coronavirus Relief Distribution. Shirley Smith seconded the motion. Motion carried 100%. The Treasurer’s Report is available at the Village office. Minutes, April 26, 2021 PAY THE BILLS Ron Hartoin made a motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT Rick reported that mowing is in full swing. They cut back the honeysuckle along Brower Road. The concrete work on Aston Oaks Drive is complete and paving should be completed this week. They pressure cleaned 60% of the concrete areas at the park. Flower planting will be May 15th. Rick will contact the basketball company regarding installing the hoop at the playground. Rick also stated that the owner of Buckeye Tree has been ill the past few months. He will contact the manager there to complete the Harbor Drive tree removal portion that the railroad needs completed. DEPUTY CLERK’S REPORT Marilyn reported that we filed our Records Retention Schedule in March to the Ohio History Connection Local Recs. They approved our schedule and we will present an Ordinance in May to adopt the schedule. We completed our assessment with Hamilton County Public Health and welcomed a new representative, Ms. Nicole Key. We wish Dominique Walker the best in her new endeavors. Our Spring Clean-up for yard waste begins April 26 – May 10, 2021 and our tire recycling event is from May 14 – May 24, 2021. We participate in Hamilton County’s Residential Recycling Incentive Program. Our numbers decreased this year; we can expect a reimbursement of approximately $400-$500. The President William Henry Harrison Wreath Laying event was very successful. Thanks to the Taylor High School Band for participating. A movie will be filmed on East Harrison Avenue in May; it’s titled “Bones and All”. The four council members whose term is ending in 2021, please see the Board of Elections website for further updates. Safety Day is scheduled for Saturday, October 9, 2021 with Miami Township Fire Department. POLICE REPORT Sgt. Schlasinger reported there were 44 calls for service in March, 2021. There were three criminal and two non-criminal incidents and twelve calls for service. There were no auto accidents. Mayor Sammons thanked the Sheriff’s office in blocking traffic for the President William Henry Harrison parade. GUESTS Miss Lucabella LaEace is 17 years old and a junior at Seton High School. Her passion is volunteering and would like to get more involved in her community. She will be competing in the Miss Ohio Teen pageant this summer. She is on Student Council at Seton and is writing a children’s book called “More Than Sad” to help children cope with depression and suicide. FIRE REPORT No Report. THREE RIVERS SCHOOL Superintendent Ault stated that 90% of their staff has been vaccinated. They are talking with Pfizer to have students ages 16-18 vaccinated. Graduation is May 26 at the Cintas Center. He stated he hopes to host the luncheon and have the high school students present for the President William Henry Harrison event at the school next year. Dr. Ault stated 400 students have signed up for their summer camp June 7 – July 10, 2021. They will have a tech camp, COSI and a first responder’s camp. This is possible with the Coronavirus stimulus funding. Minutes, April 26, 2021 THREE RIVERS SCHOOL, Continued Dave Moorman asked about closing of the power plant. Dr. Ault stated it will negatively impact funding for the school. The power plant will close in 2027 and they are trying to get ahead of this issue. They believe a battery storage facility will replace the power plant, however, it will produce less revenue. Dr. Ault stated they have formed a Citizen’s Advisory Network, CAN, which all council members are invited to join; this group of citizens will bring their knowledge and expertise to improve Three Rivers School. COMMITTEES: Finance - Mr. Moorman Dave gave a presentation on the Portfolio of Projects and Expenses for North Bend. Presentation projects and expenses are attached. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report. Police & Fire – Mr. Deters Bill stated, regarding our police contract with Hamilton County, that Capt. Butler has been brought back in on the negotiations. Bill said they are talking about a five-year contract, but has no further details at this time. Mayor Sammons stated we are placing funding for our police coverage in an escrow account and asked Bill to get the contract issue resolved. Planning & Zoning - Mrs. Romweber There was a discussion of regulating mobile homes and parks in North Bend. The hearing on this subject began at 7:00pm. Fran Romweber made a motion to adopt Ordinance 2020-1 Adding Section 4.19 Regulation of Trailer Homes, Mobile Homes and Trailer Home Parks or Mobile Home Parks to Chapter 4 Supplemental District Regulations of the Village of North Bend Zoning Code. Bill Deters seconded the motion. Roll Call: Bill Deters-Aye, Shirley Smith-Aye, Dave Moorman-Aye, Ron Hartoin-Aye, Fran Romweber-Aye, Joe Bonner-Aye. Law & Ordinance - Mr. Bonner Joe stated he sent a letter to the owner of property on Cliff Road to clean up the debris and cut the tall grass on his lot where a new home will be built. He also sent letters to home owners on Washington Avenue discussing the loud noise from motorcycles driving up and down streets. There was a complaint regarding how long residents are keeping their trash cans at the curb and not returning the trash cans to storage. Ron Nunnery, resident at 32 Taylor Avenue, stated North Bend already has an ordinance in place stating trash cans must be returned to storage within 24 hours of trash pickup. (The next day, Ron Nunnery sent an email stating he made a mistake in his remarks – North Bend does not have an ordinance addressing this issue). Beautification – Fran Romweber No Report. Minutes, April 26, 2021 COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Ron Hartoin made a motion to adopt Resolution 2021-13 Authorizing the Mayor to Execute a Contract on Behalf of the Village of North Bend with the Edinburgh Place Condominium Unit Owners Association (and Exhibit “A” Contract). Shirley Smith seconded the motion. Motion carried 100%. Joe Bonner did not vote as he is president of Edinburgh Home Owners Association. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS No Report. LAW DIRECTOR’S NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, May 24, 2021 at 7:00pm MAYOR’S FINAL COMMENTS No Report. At 8:22pm, Fran Romweber made a motion to go in to Executive Session in accordance with Ohio Revised Code 121.22(G)(1) to discuss the maintenance supervisor’s position candidates, pay and compensation. Fiscal Officer, Marta Fryman and Maintenance Supervisor, Rick Schultz, were asked to attend Executive Session to answer questions. Dave Moorman seconded the motion. A roll call vote of the council members was taken and the motion to enter in to Executive Session was unanimous. At 8:44pm, Ron Hartoin made a motion to adjourn Executive Session and resume the regular meeting. Fran Romweber seconded the motion. Motion carried 100%. Mayor Sammons advised there was nothing to report from Executive Session. Minutes, April 26, 2021 ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Dave Moorman seconded the motion. Motion carried 100%. Meeting was adjourned at 8:45p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor TREASURER’S REPORT April 26, 2021 To Council Members for Your Information and Review The Tax Budget is due by July 20, 2021. Please send me any large or capital expenditures expected or being considered for 2022. The budget will be prepared and the required Public Hearing will be advertised as a special meeting just prior to the June meeting. The tax budget submitted in July is used by the Hamilton Co. Auditor’s office to certify available 2022 appropriations funds. The 2022 annual budget is created and approved the end of the year. An updated financial audit report is on your desks. We received the balance of our 1st half real estate tax revenue, $227,045. This amount covers General Fund, Emergency Services and Public Safety funds. The Ohio Office of Budget Management is offering webinars for direction on distribution on the American Rescue Plan funding. I have registered for the initial webinar on 4/29. I am requesting Council approve Resolution #2021-14, Establishing the American Rescue Plan Fund. I will request an additional resolution when we receive our funds to establish appropriations. Auditor of the State of Ohio is continuing our 2019-20 audit. They have forwarded a letter of arrangement for signature. A copy is on your desk. They have estimated our audit fee to be $10,742. This is less than the $15,000 appropriated for the expenditure. We issued 2 purchase order this month: #20-2021, Hamilton Co. Regional Planning Commission, $5,000.00, 2021 loan payment for 154 Miami Ave demolition; and #21-2021, Miami Township Trustees, $105,968.58, 1st half RE tax for the Emergency Services Fund. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report MAINTENANCE SUPERVISOR’S REPORT April 26, 2021 Rick Schultz - Mowing is in full swing; mulch bed cleaning and re-mulching about 80% complete. - Cut back honeysuckle along Brower Road. This will continue throughout the spring. - Aston Oaks Drive Repairs: Concrete Work Complete Paving should be completed this week Problem with full depth repair (photos) - Fertilized park area and reseeded spots. - Pressure cleaned concrete park areas (60% complete). - Yard waste dumpster arrived today located in the rear of Council Hall. - - Flower planting will be Saturday, May 15th. Deputy Clerk’s Report April 26, 2021 Marilyn Kramer - We filed our Records Retention Schedule in March. The Ohio History Connection Local Recs approved our schedule and we will present an Ordinance in May to adopt the schedule. - We have completed our assessment with Hamilton County Public Health (We Thrive) in April. This assessment helps to improve North Bend for our residents. We address pathways like: Physical Activity; Bike and Pedestrian Safety; Tobacco; Chronic Disease; Leadership, Child Safety; Marijuana and Prescription Drugs and more. Our next meeting is in June. - We welcomed a new We Thrive representative, Ms. Nicole Key and wish Dominique Walker the best in her new endeavors. - Our Spring Clean-Up for yard waste begins today, April 26 – May 10, 2021. Our tire recycling event is from May 14 – May 24, 2021. The dumpsters will be located behind the maintenance department. We are part of Hamilton County’s Residential Recycling Incentive Program. Our numbers decreased this year; we can expect a reimbursement of approximately $400 - $500. - The President William Henry Harrison Birthday Tribute was well attended and we had beautiful weather. We had a Three Rivers School senior soloist, Taylor Rolfes, sing our Anthem and a 50-piece band play the drums in the parade and God Bless America at the ceremony. I placed a program for the event on your desk for your reference. Tickler File: Updates to council regarding the state audit findings are due in May. The four council members whose term is ending this year; your deadline is early August. Please see the Board of Elections website for further updates. Safety Day is tentatively scheduled for Saturday, October 9, 2021. 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