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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 August 25, 2014 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Reichert Fiscal Officer: Mr. Sullivan Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Welch, Mr. Moorman, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons reviewed the seventeen Enumerated Powers of the Federal Government. MINUTES Bill Welch moved that the July 28, 2014 Minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Bill Welch seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Fran Romweber asked Rick to monitor yard sale signs and remove them from telephone poles. A North Bend resident asked why it’s taking so long to replace street signs. Rick stated it’s due to excessive theft. He’s pursuing a way to make the signs and brackets stronger. POLICE REPORT Sgt. Steers was not able to attend tonight’s meeting. Mayor Sammons said he is pursuing a suspect in the North Bend area. One has been captured and one suspect is still at-large, but has been identified. Minutes, August 25, 2014 GUESTS John Niehaus reviewed the procedure for permitting new buildings and additions. Mayor Sammons stated this is handled through North Bend’s contract with Hamilton County Building Department. John reviewed a specific issue with a setback violation to the AOHOA (Aston Oaks Home Owners Association) ARB (Architectural Review Board) Covenant. John requests that no plans be sent to Hamilton County without approval by the AOHOA - ARB. Mayor Sammons recommends notifying Hamilton County Building that all plans must be stamped “approved by ARB of Aston Oaks”. After a discussion, it was suggested that the Village of North Bend Deputy Clerk not issue the $2,000.00 street bond unless the AOHOA – ARB approval stamp is present. Mayor Sammons will work with Todd Kinskey to provide the proper and final solution. John brought up an issue with the sprinkler heads that were along the new curbs and possibly damaged by the Shady Lane work. He is investigating. Bill Welch brought up the new signage at St. Annes and Turnberry. Bill said John Niehaus was unaware there was a signage color option. Bill Welch suggested asking the Aston Oaks homeowners via email via Helen Hoffmann. It was suggested that Bill work out this issue with the AOHOA Association. There was a discussion that the Aston Oaks Home Owners Association would be responsible for the incremental cost of upgrading the street signs from the standard sign cost. Bill Welch asked Rick Schultz to prepare an update on the cost. Rick Schultz reviewed the new standards for street signage. (Stop signs, etc.) FIRE REPORT Chief Ober stated there were two (2) fire runs due to auto accidents and ten (10) EMS runs for the month of July. (they were not drug related) THREE RIVERS SCHOOL DISTRICT Kate Fenton reviewed happenings in the school district. She asked everyone to please see the Three Rivers Schools website for details. COMMITTEES: Finance - Mr. Welch No Report Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin Ron Hartoin presented two options for pavement repairs to Aston Oaks Drive. It would cost $2,800 for milling 2.5” and $6,700 for the full 7” depth repair. Rick Schultz recommended the $2,800 repair. Rick says this is not an emergency. Bill Welch requested Rick to get a second bid. Fran Romweber questioned the quality of the previous Turnberry repair and she wants to avoid this happening with the Aston Oaks Drive repair. Minutes, August 25, 2014 Police & Fire – Mr. Nunnery Our next Neighborhood Watch meeting is scheduled for September 25 at 7:00p.m. at our Presidential Community Park. Attendance at these meetings is still very low (4 to 5 residents). Mayor Sammons highly recommended the public to attend. October is fire safety month and Miami Township Fire Department will attend the October Neighborhood Watch meeting and put on a presentation. Planning & Zoning - Mrs. Romweber No Report Law & Ordinance - Mr. Moorman The Property Maintenance Report has been sent to Council members. There was a discussion about how this will be handled in the future. Beautification – Fran Romweber There will be a Beautification Committee meeting at the end of September. The committee is looking for new members. Please contact the Village office if interested in joining. COUNCIL’S OLD BUSINESS Shirley Smith suggested placing the State sign at Harrison’s Tomb. Mayor Sammons is working on this issue with Joe Large. LAW DIRECTOR’S OLD BUSINESS No Report MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Regarding the Shady Lane signage, Mayor Sammons said we need the property owner’s approval and he is having difficulty contacting the owner. The Mayor will try contacting them through John Niehaus. The Harrison Avenue Improvement Project pre-construction meeting is this Friday, August 29th. If we go forward, the cost is approximately $14,000 and Council has not yet approved this project. Mayor Sammons reviewed the project and there was a discussion. Ron Nunnery made motion to accept Resolution 2014-19 Authorizing Expenditure for Harrison Avenue Resurfacing and Repair. It was decided not to participate. Dave Moorman, Ron Nunnery and Shirley Smith voted “Yea”; Fran Romweber, Bill Welch and Ron Hartoin voted “Nay”; Mayor Sammons broke the tie with a “Nay” vote. Resolution 2014-19 is voided. The original vote on this matter was reversed upon subsequent discussion by Council and Resolution 2014-19 Authorizing Expenditure for Harrison Avenue Resurfacing and Repair was then adopted by a 6-0 vote. Jim Reichert will prepare the Resolution and send for signatures. Minutes, August 25, 2014 LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Mayor Sammons announced that he is becoming a grandfather. The baby is due in January. Congratulations to the Mayor and his family. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Ron Nunnery seconded the motion. Motion carried 100%. Meeting was adjourned at 8:28p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, August 25, 2014 MAINTENANCE REPORT AUGUST 25, 2014 RICK SCHULTZ Road Repairs Filled pot holes on Summit – requested Filled pot holes at 426 Three Rivers Parkway – requested Aston Oaks Drive - bid to repair? Equipment Repairs Walk Behind Mower – new clutch, tires and belts Dump Truck – tailgate repaired Fall Clean-Up Three Rivers Parkway Median (thanks to ODOT for use of safety signage and thanks to our sheriff’s patrol for keeping us safe) North (Westbound) side starting at Addyston Line Shady Lane Harbor Drive Crack Seal Starting first or second week in September – We will be starting at Aston Oaks Drive and Shady Lane – Cleves is storing material for us until then Street Signs – Missing at Miami/Brower and Cliff/Brower – new signs are ordered ---try new brackets Dumpster – will be locked Wednesday at 3p.m. until Tuesday 3p.m. - Driveway will be chained off Wednesday, 8/20 – Call out for tree down on Cliff Rd. – Large Oak at 120 Cliff Rd. over power lines; called in Buckeye Tree and worked with homeowner to clear road in a safe and timely manner. Shady Lane Update – Curbs and concrete complete; backfill and seeding complete; paving will begin in 3 weeks – mill asphalt, depth repair and repave TREASURER’S REPORT August 25th, 2014 To Council Members for Your Information and Review We received our notification from the County auditor that he received our 2015 Tax Budget. It will be submitted to the Hamilton County Budget commission in September and the auditor will then issue a document showing the amounts we will be able to spend from in 2015. A copy of the Auditor’s response is in your packet We wrote no new P.O.’s or Blanket Certificates this month. Distributed to council members this month are the following reports: Monthly Cash Flow Analysis: Showing money in/money out and the check book balance Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance Year to Date Beautification Accounting Report Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. 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