VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                                    August 31, 2015

 

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

 

Members Present:

Mayor:  Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Mr. Sullivan

Councilpersons:    Mr. Hartoin, Mrs. Romweber, Mr. Nunnery,

                                 Mr. Moorman, Ms. Smith, Mr. Boll (excused)                                                                                                                                                                                   

MAYOR’S OPENING STATEMENT

Mayor Sammons presented a Proclamation in honor of Bill Welch, our former Councilman, recognizing his council service.  Bill presented mementos of his career to all council members and staff.

MINUTES

Ron Nunnery moved that the July, 2015 Minutes be accepted.   Ron Hartoin seconded the motion.  Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Fran Romweber made motion to pay the bills.  Ron Nunnery seconded the motion.  Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

POLICE REPORT

Sgt. Raker reported there were 61 calls for the month of July and four cases were assigned to detectives.  There was a discussion about posting a report of violations and incidents in the Western Hills Press.  Mayor Sammons also requested the report be posted at the post office.

Minutes, August 31, 2015

GUESTS

No Report

FIRE REPORT

Chief Ober reported there were 14 EMS runs and 2 Fire runs for the month of July.  Fire inspections continue and fall hydrant checks begin in October.

THREE RIVERS SCHOOL DISTRICT

Mr. Craig Hockenberry, Superintendent of Three Rivers Local School District stated they have enrolled 2,100 students this year, which has increased by 77 from 2014.   There are approximately 824 students in Pre-K to fourth grade, 624 students in middle school and 600 students in high school.

Over 3,000 people attended the Taylor-Lawrenceburg football game. 

As part of a transparency tour, the Three Rivers School Board will hold their meetings at different locations throughout the district.  Miami Township will host their board meeting on September 8 and Mayor Sammons confirmed North Bend’s council hall for their October 27 meeting at 5:30pm.       

COMMITTEES:

Finance - Mr. Moorman

The 2016 Budget meeting will be held soon.  Dave will send out emails asking for budget requests.

Light, Water and Sewer   - Ms. Smith

There was a discussion about the recycling program through Rumpke.  Rumpke pays a rebate to Miami Township and this may be a program in which North Bend would be interested.

Maintenance - Mr. Hartoin

Ron reported there is a 12” sewer hole at Stratford and Aston Oaks Drive.  Rick Schultz will investigate getting it repaired.  A temporary fix may be needed.

There was a discussion about Eagle’s Cliff being dedicated (turned over to North Bend).  Mayor Sammons recommends hiring JMA to monitor the punch list repairs prior to the street dedication.  The cost is $50.00 per hour.  Council agreed to spend up to $1,000 for this service.             Fran Romweber made motion to spend $1,000 and Shirley Smith seconded the motion.  Motion carried 100%.

Police & Fire – Mr. Boll

No Report

Planning & Zoning - Mrs. Romweber    

No Report

Law & Ordinance - Mr. Nunnery

The temporary signage regarding Nick’s Restaurant on U.S. 50 has been removed.

Ron Nunnery recommends that repeat offenders be subjected to the recent changes of the    nuisance ordinance.  He will work with Marilyn to pursue this.

 

Minutes, August 31, 2015

Beautification – Fran Romweber

Light up North Bend has been confirmed for November 20^th at our new Presidential Community Playground.   Ed Sullivan will check with the Taylor Alumni Chorus for availability.

The North Bend Health Day promotion has been postponed until spring, 2016.

COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

Scott Sollmann reviewed an issue regarding a tree on private property stating that North Bend would not be liable.

Scott is investigating North Bend’s tax lien claim in the Addison bankruptcy regarding 35 Ridge Avenue.

MAYOR’S OLD BUSINESS  

No Report

COUNCIL’S NEW BUSINESS

Shirley Smith stated that North Bend’s U.S. flag, at the point, should be lowered to half-mast when the post office lowers their flag in respect for acknowledging that particular incident.

Shirley would like to see “no parking” directly in front of our veteran’s memorial.

Shirley would like to see flowers planted at the tomb sign at Brower and Cliff Roads.

Ron Nunnery represented North Bend at the Agrium Corps 50-year celebration and commended them on their 50 years in the general North Bend area.

Marilyn Kramer reported the gas aggregation agreement has been signed and opt-out cards will be mailed out soon.

Mayor Sammons updated everyone on the signage project at Aston Oaks entrance.  The property owner is concerned he may not have a clear line of sight from his driveway.  Talks continue.

LAW DIRECTOR NEW BUSINESS

“We Thrive” has requested North Bend pass an overall resolution for their initiative.  Marilyn Kramer reviewed the “We Thrive” initiative.  A copy of their model resolution was passed out to council members for their consideration and suggestions.  Fran requested input be sent to Marilyn by September 15^th.

MAYOR’S NEW BUSINESS/ REPORT

Mayor Sammons reviewed the Presidential Portrait Art Contest for Taylor High School students. He received the artwork portraying our two presidents and stated there must have been some miscommunication, so the mayor is working with Taylor High School to work out a resolution.

 

Minutes, August 31, 2015

 

OPEN TO THE FLOOR

Ken Gross, 18 Washington Avenue, complained about the concrete slabs built within 6” of his privacy fence.  Vandalism has occurred and he is concerned kids may climb on the slabs and have access to his pool.  There was a discussion and Mayor Sammons suggested installing a fence, with a gate, to close the gap between North Bend’s barn and Mr. Gross’ fence.   Six concrete slabs would also need to be removed.     

Larry Burgess, 20 Washington Avenue, questioned what will ultimately be done with the fence bordering his property with North Bend.  The fence will be replaced at North Bend’s expense.

Michael Cady, 48 Taylor Avenue, complained about the placement of the shelter at the playground.  Mayor Sammons stated there were public meetings for residents to give their opinion.  He also complained about a council person “snooping” from the post office when landscaping was planted near his property.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, September 28, 2015 at 7:00p.m.

Our October council meeting will be Monday, October 19^th at the request of Mayor Sammons, who will be out-of-town October 26^th.

MAYOR’S FINAL COMMENTS

No Report

 

ADJOURNMENT:     

Ron Nunnery made motion to adjourn the meeting.  Ron Hartoin seconded the motion.  Motion carried 100%.   Meeting was adjourned at 8:32p.m.                      

 

                                                   Respectfully Submitted,

 

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

 

 

 

 

Minutes, August 31, 2015

 

MAINTENANCE REPORT        AUGUST 31, 2015                    Rick Schultz

 

Park shelter has been completed and approved.

 

Demolition of 464 Three Rivers Pkwy has been completed.

 

Storage building project has started- (project to finish end of September).

 

Started replacing Christmas lights on decorations.

 

Sprayed for grass and weeds on curbs in Village and Aston Oaks.

 

Starting September 15^th, we will be partnering with Cleves crew to crack seal.

    We will have no parking on one side of the street when we are sealing that day.

     Streets scheduled for crack fill:    Miami, Taylor, Symmes, Washington, Post,

                                                                 Woodruff, Brower, Cliff, and East and West

                                                                  Harrison

                                                  

TREASURER’S REPORT

          August 31, 2015

 

To Council Members for Your Information and Review

 

This past month was all about the bi-annual audit performed for the State of Ohio. The audit has been completed and sent to the state by the auditing firm.  The head of that firm, Wayne Bastin, described the audit has having a “clean” result with no major infractions.

 

I have sent by e-mail a copy of the report to all members of council and presented to the Mayor and finance chairman a hard copy of the 23 page audit.

 

Our one purchase order written this month is to cover the cost of the non-optional audit in the amount of $11,000.  We do hope the final cost comes in a little less than that.

 

We received this month our quarterly franchise fee from Cincinnati Bell in the amount of $895.  Time Warner has also converted to a quarterly vs yearly franchise fee and we received our first quarter check in the amount of $4625.

 

Our 2016 Tax budget recently submitted to Hamilton County has been accepted and will be presented to the County budget Commission on September 8^th.

 

Distributed to council members this month are the following reports:

• Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

• Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

• Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

• Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

• Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

• Year to Date Beautification Accounting Report-No report, no expenses this month
• Mayor’s Discretionary Fund Report – no report – no expenses submitted thus far this year

 

Copies of all the above reports are available for public viewing at the Village Office.

 

Respectfully submitted, Edward Sullivan, Fiscal Officer