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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 August 29, 2016 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman, excused Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith, Mr. Boll, excused MAYOR’S OPENING STATEMENT Mayor Sammons spoke about the Riverfront Project. He, along with Mayor Stacy of Cleves, Mayor Pillow of Addyston, Trustee Paul Beck of Miami Township and Steve Johns of Hamilton County Planning met with ODOT regarding the seven miles of repaving of US 50, scheduled for 2018. Mayor Sammons advised ODOT with the implementation of this project starting soon, we would like to see that portion of US 50 narrowed to two lanes. ODOT wants to see if the community is in favor of this project. They also mentioned there is a foundation at ODOT to help with funding. Mayor Sammons and Marilyn also attended the Regional Trails Summit at the Cincinnati Zoo on August 26 and they talked about the importance of walking paths and biking trails have on a community. Mayor Sammons asked Scott Sollmann to draw up a Memorandum of Understanding for the three communities participating in the Riverfront Project; The Village of Cleves, Miami Township and The Village of North Bend. MINUTES Ron Hartoin moved that the July 25th Minutes be accepted. Ron Nunnery seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Dave Moorman read the Treasurer’s Report. There were two quarterly deposits. Cincinnati Bell’s franchise fee of $1,305 and TWC’s franchise fee of $4,442. Also, there was a Special Meeting August 1st regarding the renewal levy. The renewal levy paperwork was delivered to the Board of Elections. The renewal levy is for 5mil for five years with no new taxes. This will appear on the November, 2016 ballot. Fran Romweber made motion to adopt Resolution 2016-14 Requesting County Auditor to Make Advance Payments of Taxes. Shirley Smith seconded the motion. Motion carried 100%. Minutes, August 29, 2016 PAY THE BILLS Fran Romweber made motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Ron Hartoin made motion to approve the bid of $13,100 from Husac Paving and Excavating using concrete and asphalt for the garage driveway. Dave Moorman seconded the motion. Motion carried 100%. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were five cases assigned to detectives for the month of July and one of those cases has been closed. One victim, 154 Miami Avenue, was scammed into selling his car and didn’t receive payment. Miami Township will sponsor a “Drug Take Back” on October 22nd from 10:00am – 2:00pm at their location on Shady Lane. Fran Romweber reported an incident with Rumpke Waste regarding debris falling out of one of their trucks on US 50 leaving the villages to clean it up. Sgt. Raker will get a Rumpke contact for Fran. GUESTS Superintendent of Three Rivers School, Craig Hockenberry reported this is the 8th day of school, they have 340-350 parent pickups and they are working through their issues. Enrollment at TRS has increased by 140 students. Mayor Sammons asked about the 160 students that attend TRS but do not live within TRS District. Superintendent Hockenberry explained the Board votes on open enrollment seats (this process is used to fill empty seats and TRS receives $6,000 per student from their respective district). As an Open Enrollment School, there are only three eligible criteria for rejecting a student: 1) The TRS district school is full; 2) The student has special needs which TRS cannot accommodate; 3) The student has been suspended or expelled at their last school, within the last quarter. Dave Moorman asked about free, full day kindergarten implemented for the 2016-2017 school year. Superintendent Hockenberry stated the Board voted to implement full day kindergarten because of the need of parents and the need for more instruction time. They added two full-time teachers and eliminated all tuition. Regarding overall TRS performance, he mentioned the grade for the school will be released September 13th. He also stated that Mr. Darin Daily, a nationally recognized field turf expert, had a medical emergency on TRS campus and passed away. He did logos and painted the field lines for Three Rivers Schools. FIRE REPORT Chief Ober reported there were seven EMS details – none were drug related, and four fire runs. There was a field fire at the tomb (because of mulch overheating) and there were two auto accidents. Minutes, August 29, 2016 FIRE REPORT, Cont’d. Mayor Sammons asked about the drug problem in our area. Chief Ober will send him the heroin report that he receives. Dave Moorman asked Chief Ober about the CPR and First Aid training. We scheduled training for our residents on Saturday, September 17th from 10:00am – 12:00noon in Council Hall. COMMITTEES: Finance - Mr. Moorman Dave Moorman talked about North Bend’s accident, incident and injury protocol. Any accident would need to be reported to Rick Schultz, our Maintenance Supervisor. Mayor Sammons wanted Scott to add information to the resolution regarding what steps would be taken if Rick Schultz had an accident. We will pass a resolution and add this protocol to our Employee Handbook. Dave Moorman gave a slide presentation on SCIP Grant candidates, road paving and catch basin repairs throughout North Bend and the payment options available. There was a discussion, however, nothing was decided at this time. Dave Moorman and Rick Schultz talked about land ownership and whether property owners or North Bend were responsible for paying for drainage and sidewalk repairs. Dave will contact JMA to investigate. We may need to hold a special meeting to discuss SCIP Grant applications. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin Ron Hartoin reported that John R. Jurgensen Company resealed Eagles Cliff streets. Ron asked Marilyn to send a letter to Niehaus Builders asking for a two-year Road Maintenance Bond. Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Nunnery Ron Nunnery and Marilyn had a meeting regarding the updated list of rental properties in North Bend. A new cover letter is being sent with an application and checklist for each property. The owners will have 14 days to return the completed application and checklist. We will reach out to Dick Weber for inspections if the owner prefers someone else inspect their property. Beautification – Fran Romweber Our next Beautification Committee meeting is Saturday, September 10th at 9:30am. An agenda will be emailed this week. COUNCIL’S OLD BUSINESS No Report Minutes, August 29, 2016 LAW DIRECTOR’S OLD BUSINESS No Report MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Ron Nunnery suggested Scott Sollmann send a letter to the BIERmrkt owners stating our zoning process, in lieu of all of the emails we have been receiving from him. We should also refer him to Hamilton County Planning Commission, Mr. Eric Fazzini. LAW DIRECTOR NEW BUSINESS Dave Trimpe will remain as a seasonal employee. Fran Romweber made motion to adopt Resolution 2016-15 Authorizing Pay Increase of Dave Trimpe. Ron Nunnery seconded the motion. Motion carried 100%. MAYOR’S NEW BUSINESS/ REPORT Mayor Sammons apologized for the delayed notice of our 5mil renewal levy for five years which will be on the November, 2016 ballot. Dave Moorman noted that many communities with renewal levies on the ballot are issuing “No New Taxes” press releases. Mayor Sammons stated we will post it on our bulletin board, at the post office, on our Facebook page and on our website. OPEN TO THE FLOOR Ron Nunnery visited the William Howard Taft House, Interpretive Center and National Park. It was staffed with employees and a video of his life was shown. Ron stated North Bend has two presidents born here and we have nothing compared to the Taft National Park. Mayor Sammons stated we need to put pressure on the Department of Interior for recognition. Fran Romweber is working on getting trees trimmed so visitors can view President William Henry Harrison’s tomb from US 50. Congressman Chabot’s office is working on this project. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS The Riverfront Project Open House meeting is Wednesday, September 7th from 6:30pm – 8:00pm in North Bend’s Council Hall. Our next Council meeting is Monday, September 26th at 7:00pm. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Ron Nunnery seconded the motion. Motion carried 100%. Meeting was adjourned at 9:07p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, August 29, 2016 TREASURER’S REPORT August 29, 2016 To Council Members for Your Information and Review Per the special emergency meeting the paperwork for the renewal levy was delivered to the Board of Elections. It is noted on their website but specific wording is not there at this time. Two resolutions will be presented to name me as the Village’s approved requestor of advanced real estate revenue from the County Auditor and to request the 2nd half real estate tax revenue in advance. These are required annually by the County Auditor if Council and Mayor approve. A third resolution will be presented to increase Dave Trimpe’s wage from $12.00 to $13.00 due to the resignation of Joe Harding and with the understanding Dave will have increased duties including snow removal this winter. We received two quarterly franchise fees this month – Cincinnati Bell - $1,305.80 and Time Warner - $4,442.77. Two purchase orders were written this month, one for the Toro mower, $945.00 and the Summit Ave. resurface, $20,905.00. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Beautification Fund report: Year to date expenses and balance of fund · Mayor’s Discretionary Fund report: No expenses this month Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE REPORT AUGUST 29, 2016 Rick Schultz Inspected all storm water catch basins, concrete curbs and asphalt in Aston Oaks with JMA (2 hours). I have not received preliminary estimates for repairs to be done in 2017. Started to clean up and paint fire hydrants throughout village in 2013. It is now completed. Cut back brush on Shady Lane. We will be crack sealing, with Cleves, starting September 12th. I’d like to request the purchase of a new chain saw for $249.00. Salt for 2017 – I checked with Casey at Consolidated for access to salt. No changes for 2017 at the township salt dome. Marty received invoice for loader rental. Joe Harding has moved on to other work. At this time, we are not going to hire since we will be going into the winter season. Dave Trimpe has agreed to run the snow route. We are still working with Cleves Water Works and Chief Ober concerning the fire hydrant at the bottom of Congress Green. On Wednesday, September 7th, I will be in Columbus for recertification of commercial spraying. Maintenance Driveway – I received 4 bids to rehab the entrance to the maintenance garage. The original estimate (asphalt only $6,500.00) I would like to use one contractor for the entire project, concrete and asphalt. I recommend Husac Paving and Excavating with a bid of $13,100.00. 2 – 6’ French drains, concrete work, steps, curb and finish with 2” asphalt to Taylor Avenue. Holmes $13,800 concrete and asphalt Ed Cain 24,590 8,440 concrete by garage only 14,950 all concrete 1,200 steps Brennan Landscaping LLC --- concrete only $6,612.08 DEPUTY CLERK’S REPORT AUGUST 29, 2016 Marilyn Kramer Our Riverfront Project Open House meeting is scheduled for Wednesday, September 7th from 6:30pm – 8:00pm in Council Hall. This is an opportunity for residents to see the project plans, ask questions and render their ideas. MKSK will have a slide presentation along with concept plans for everyone to view. The Village of Cleves along with Miami Township representatives will attend to answer questions also. Three Rivers School Ready Fest was a great success. Thanks to Fran Romweber, Shirley Smith Dave Moorman and Mayor Sammons for volunteering their time and efforts. Our speaker, Alec Schiering, gave a wonderful speech on drug addiction and answered questions from the crowd. I attended the “Regional Trails Summit” held at the Cincinnati Zoo on Friday, August 26th. They talked about the importance that bike trails and pedestrian paths have in a community. I’ll be attending the Hamilton County Emergency Management and Homeland Security Agency 2016 Training and Exercise Plan Workshop held at Nathanael Greene Lodge on September 7th for emergency preparedness. I took all of our fire extinguishers to FES for our annual service check and retagging. The cost is $5.00 per extinguisher. If FES came to North Bend, the cost would be an additional $57.00. In 2018, all fire extinguishers are required to have a maintenance check and there is an additional fee for that service. (this service must be completed every 6 years) We are in need of 15 more paver orders to be able to secure our price of $15.00 per paver with a minimum of 25 total. I’d like to accomplish this by September 30th if possible. If anyone would like to order a paver, I have forms available. Ron Nunnery and I met and have set up mailings for our rental property permits. Mayor Sammons asked me to bid on an 1868 map of North Bend on”EBTH”. We won the map with a $95.00 bid. With a coupon for $20.00 we were able to purchase it for $75.00. I’ll reframe it and place it in the village office. I have set up a tickler file system – using quarter files per year - for a five year duration: Jan/Feb/March, Apr/May/June, July/Aug/Sept, Oct/Nov/Dec 2017, 2018, 2019, 2020, 2021 If you have any contract deadlines, bidding deadlines, etc, please let me know for filing. 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