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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 August 27, 2018 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Shirley Smith moved that the July 30, 2018 minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick checked the pricing of a blower to maintain US 50 from gravel and debris. The cost is approximately $4,200. He stated he’ll borrow one from a neighboring community to confirm this is what we need. Rick talked about placing twelve Crab Apple trees between Symmes and St. Annes (where the guardrail was removed), as well as placing landscaping near the overpass on US 50. Fran asked Marty how much remaining funds the Beautification Committee has for 2018. Marty stated $1,100 and Fran asked to table the subject until the September or October meeting because some of those funds need to be used for Christmas decorations. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, August 27, 2018 POLICE REPORT Sgt. Raker stated there were 42 calls for service for the month of July. Four cases were assigned to detectives for investigation and one case was closed. - 7/05 8 Washington – Criminal Damage – rock through victim’s window - 7/13 1 E. Harrison – Drug Paraphernalia and hypodermic needle in possession - 7/13 418 TRP – Victim’s car taken from parking lot - 7/14 13 W. Harrison – Drug Paraphernalia, responding to overdose, hypodermic needle in possession - 7/17 390 TRP – Theft of car and trailer taken from parking lot (later recovered) GUESTS No Report FIRE REPORT Chief Ober reported there were two (2) fire details and two (2) EMS runs for the month of July. Both EMS runs were for cardiac arrests, one at 11 W. Harrison and one at 22 Washington. We will complete the winter fire hydrant checks in September. Ron Hartoin asked Chief Ober if there will be a shortage of firefighters in the near future and would passing a replacement levy versus a renewal levy assist in keeping the firefighters we have and hiring new people. Chief Ober stated that people don’t want to do public service work anymore. Our schools need to promote trade jobs. Mayor Sammons spoke about a volunteer fire department and possible travelling firemen, who would assist where needed. Chief Ober stated the 260 hours of training needed to become a volunteer fireman and the recording of hours worked and differences in pay for travelling firemen would not be feasible. He did report that they may decide to hold a recruit class with neighboring villages. THREE RIVERS SCHOOL Superintendent Hockenberry talked about TRS Strategic 5-Year Plan and the first forum will be held Thursday, September 6th at 6:00pm at Three Rivers Campus. The topic will be, what we want Three Rivers School to look like in five years and he urged local mayors and council members to attend. He stated that school start times have changed due to a 3 to 2 Board vote. Pre-K through fourth grade level will start school at 9:00am. The middle and high school, fifth through twelve grades, will start school at 8:08am. This give teachers common planning time for student achievement, student data and student interventions. When asked about the busing issue, Superintendent Hockenberry stated it costs $56,000 to run one bus for one year. No increase for bus service was incurred because of this start time change. COMMITTEES: Finance - Mr. Moorman Regarding changing our streetlights to LED, Dave Moorman had four styles of streetlight lamps in council hall for viewing by council members. Dave stated Duke Energy will provide maintenance and replacement costs due to vandalism of the LED lamps. Duke will present the contract details when available. This is a 5-year payback proposition. Light, Water and Sewer - Ms. Smith No Report Minutes, August 27, 2018 Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters There was a brief discussion regarding the Police Protection Services contract. It’s a 3% to 4% increase and the purchasing of a cruiser is a separate cost from the monthly invoice. Bill Deters made a motion to adopt Resolution 2018-20 Authorizing the Mayor to Execute Contract with the Miami Township Trustees and Hamilton County Sheriff’s Department for Police Protection Services. Shirley Smith seconded the motion. Motion carried 100%. Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber Fran will be attending the Southwest Ohio Litter Summit on August 30th and asked council members to email her any questions they may have for that meeting. Fran talked about the popular places in North Bend for litter distribution; Dollar General area, Shady Lane and U S 50. Fran discussed the possibility of posting a “no littering” sign stating a monetary fine for littering. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott talked about our original resolution, placing a one year moratorium on medical marijuana in North Bend, expires in September. Ron Hartoin made a motion to adopt Resolution 2018-22 Imposing Extension of Additional One Year Moratorium on the Issuance and Processing of Any Permits Allowing Retail Dispensaries, Cultivators or Processors of Medical Marijuana within the Village of North Bend. Fran Romweber seconded the motion. Motion carried 100%. MAYOR’S OLD BUSINESS Shirley Smith was asked by a resident why North Bend’s basketball hoop was taken down. Mayor Sammons stated there were large groups of older boys playing basketball late in the evening, past curfew, using foul language and playing loud music. Surrounding neighbors complained to the police and North Bend about this activity. COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR’S NEW BUSINESS Fran Romweber made a motion to adopt Resolution 2018-21 Approving Appointment of New Member of the Village of North Bend Board of Zoning Appeals. Ron Hartoin seconded the motion. Motion carried 100%. Minutes, August 27, 2018 LAW DIRECTOR’S NEW BUSINESS, Continued Scott talked about the property located at 4 Miami Avenue being declared a nuisance. The property is in foreclosure and he’s in contact with the bank’s representative regarding a lien placed on the property by North Bend for maintaining high grass issues. The company hired by the bank has already mowed the property since our communication with them. Scott would like to request council go in to Executive Session to discuss pending litigation regarding 154 Miami Avenue, after Mayor Sammons’ final comments. MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, September 17, 2018 at 7:00pm. MAYOR’S FINAL COMMENTS No Report Ron Hartoin made motion to go in to Executive Session to discuss pending litigation on 154 Miami Avenue. Joe Bonner seconded the motion. Motion carried 100%. Ron Hartoin made motion to close Executive Session. Shirley Smith seconded the motion. Motion carried 100%. ADJOURNMENT Ron Hartoin made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 9:01p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, August 27, 2018 TREASURER’S REPORT August 27, 2018 To Council Members for Your Information and Review We received the requested advance on our 2nd half real estate tax revenue of $139,000 ($108,000 for GF and $31,000 for Fire/EMS Levy). I will forward the EMS funds to Miami Township when we receive the total revenue for the year. We issued no purchase orders this month. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report – no expenses to report this month Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT August 27, 2018 Rick Schultz - Started sign replacement – MPH, Stop Ahead, etc. - Continued cutting back brush along guardrails and streets - Finished white line painting (crosswalks, stops) - New brakes and oil change on dump truck - Oil change on pickup truck - Patched pot holes on Taylor and also monitoring small sink hole on Washington - Pressure washed gazebo – ready for painting - Repaired remaining picnic tables and placed them at shelter in park - Request to consider purchasing concrete legs for six (6) picnic tables along with replacement wood tops. Approximately $300.00 per table. DEPUTY CLERK’S REPORT August 27, 2018 Marilyn Kramer - Mr. Mike Kneflin agreed to accept the available seat on North Bend’s Board of Zoning Appeals. We will vote to approve that appointment with Resolution 2018-21 today. - The next INEOS meeting is this Thursday, August 30th at 5:00pm at the Village of Addyston’s Administration Building. This meeting is open to the public. - Our next Wellness Committee meeting is Saturday, September 22 at 9:30am. We will discuss North Bend’s Action Plan. Patty Hartoin and I are meeting this Friday to discuss North Bend’s new baby kits, which will provide information to baby care providers on safe sleep. - All of our fire extinguishers will be updated this month by FES. The cost will be approximately $300.00. Every six years they must be evaluated. - Last month we passed Ordinance 2018-03 adding Section 800.04 Use of Engine Brakes Prohibited, to the Traffic Code of our Revised Code of Ordinances. All Revised Code of Ordinance books in the office have been updated. Each of you have copies of the revised Section 800.04 to take home. I should have the updated index and new page numbers for the remaining sections for your home copies next month. - Our phones stopped operating on August 15. Cincinnati Bell technicians came out on August 22nd and the cause was an outside line. - The village’s email has been compromised. I immediately contacted Fuller Information Technology and their response is attached. They stated there’s nothing they can do to stop this from happening. - Hamilton County released their report on recycled tires. There were 5,533 tires recycled in 2018. - I’m coordinating a date with Chief Ober to hold our annual CPR and First Aid training in September or October for North Bend residents. The date will be announced soon. Tickler File One year moratorium on medical marijuana expires September 25, 2018. 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