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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 August 26, 2019 Meeting was called to order at 7:00 p.m. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Joe Bonner moved that the July 22, 2019 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, August 26, 2019 POLICE REPORT Sgt. Eric Mai is reporting for Lt. Keith Boeing tonight. Sgt. Mai reported there were 48 calls for service for the month of July. Two cases were assigned to detectives. Neither case was closed. There were two criminal reports; one theft and one stolen license plate. There were three auto accident reports. GUESTS No Report. FIRE REPORT Chief Ober reported there were three fire details and seven EMS runs for the month of July. Miami Township has purchased three new ambulance squads and are now in service. We have established Saturday, October 5, 2019 as Safety Day in North Bend. CPR and First Aid training will be available for residents and Miami Township will have their new ambulance on display. THREE RIVERS SCHOOL Superintendent Hockenberry reported this is their 10th day of school and it has been one of their best starts. The transportation and lunch room issues are minimal. They have rolled out Three Rivers’ School Strategic Plan and a few of their top priorities are: 1) Student Success; 2) Good stewards of residents’ money and 3) Safety – they have two full-time resource officers and three security guards at TRS on duty every day. School report cards are coming out and Superintendent Hockenberry reported that TRS continues to move upward in the grading system. The school is actively involved with Miami Township regarding the Health and Wellness Center. The YMCA has joined in on this project. Taxpayers will not be asked to pass levies for this project. COMMITTEES: Finance - Mr. Moorman Dave Moorman made a motion to declare Resolution 2019-21 an emergency and to dispose with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Ron Hartoin seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-21 Accepting the Amounts and Rates as Determined by the Budget Commission & Authorizing the Necessary Tax Levies and Certifying them to the County Auditor. Joe Bonner seconded the motion. Motion carried 100%. Dave spoke about utilizing Miami Township signage regarding the Fire/EMS levy and North Bend’s Public Safety levy. Scott Sollmann stated employees cannot promote levies during work hours. Mayor Sammons stated we need to prepare a newsletter and email to Towne Properties to advise all residents in Aston Oaks about the details of the levies. We also need to mail this information to the residents in the Village proper. Marilyn will prepare the newsletter and get approval from the mayor before publication. Minutes, August 26, 2019 Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin Ron Hartoin made a motion to adopt Resolution 2019-20 Authorizing the Village of North Bend to Prepare and Submit an Application to Participate in the Ohio Public Works Commission (“OPWC”) State Capital and/or Local Transportation Improvement Program(s) and to Execute Contracts as Required. Shirley Smith seconded the motion. Motion carried 100%. Ron talked about the storm water runoff on Taylor Avenue and that we are working on resolving this issue. Police & Fire – Mr. Deters Bill Deters asked that Lt. Keith Boeing attend our Question and Answer period on Monday, September 30th at 6:30pm to answer questions from residents regarding the levy. Planning & Zoning - Mrs. Romweber Fran reported that we have not heard from the owners of the BIERmarkt regarding a letter we sent asking them to change their zoning from residential to business on a portion of their property. They also need to address removing a fence which is placed on North Bend’s property. Scott advised that we send additional correspondence to them before any other action is taken. Law & Ordinance - Mr. Bonner Joe Bonner stated we mailed seven notices in July. The issue on St. Annes has been resolved. The high grass issues were weather related or hired mowers changed schedules and have now been resolved. Beautification – Fran Romweber No Report. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS There was a discussion of Resolution 2019-19 Imposing a Second Extension of an Additional One Year Moratorium on the Issuance and Processing of any Permits Allowing Retail Dispensaries, Cultivators or Processors of Medical Marijuana within the Village of North Bend, Ohio which was passed at our July 22, 2019 council meeting. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report Minutes, August 26, 2019 LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT Mayor Sammons stated that he, Scott and Fran met with the owner of 154 Miami Avenue regarding preliminary plans for that area. OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, September 30 at 7:00pm. There will be a Question and Answer meeting at 6:30pm on September 30th for residents to attend and ask questions they may have regarding North Bend’s levies. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Shirley Smith made a motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 7:54 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, August 26, 2019 TREASURER’S REPORT August 26, 2019 To Council Members for Your Information and Review We received the requested advance on our 2nd half real estate tax revenue of $100,000. Wording for the 2 levies in November was received from the State. Copies are on your desk. The State Auditor has kept us busy requesting information. Mr. Moorman will present a resolution accepting the 2020 tax rates and estimated revenue – Fire/EMS - $182,978 and Public Safety - $76,400. We issued no purchase orders this month. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report – no expenses to report this month · Credit Card usage report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE REPORT August 26, 2019 Rick Schultz - New pole installed at Miami and US 50. - New picnic tables completed and set in place at the playground. - Bobcat work done on Brower Road and at the landslide area. We have unlimited use of Performance Construction’s bobcat. (If we had to rent it, the cost would be $1,200.00 per week). - ODOT hauled 13 loads of dirt from the landslide area. - Filled in sinkhole at Lakeview and E. Harrison. - Painted the Edinburgh sign and charged them $175.00 for the work. Finished painting North Bend sign at the Point. - Tree work – Large tree down on lower Lakeview…had to rent a chipper (ours could not handle 4” and up of limbs and brush). Approximately 6 hours of labor for the crew. - Trimmed back hedges and painted window sills on the Administration Building. - Coordinating US 50 cleanup of bike lanes and medians with Addyston and Cleves for first of October. If all goes well, we will try to do this spring and fall. DEPUTY CLERK’S REPORT August 26, 2019 Marilyn Kramer - We submitted a claim for $1,560.06 to Progressive Insurance regarding the accident at US 50 & Miami Avenue on June 13, 2019, which destroyed our planter, flowers, poll and signs. We should receive full payment within 2-3 months. - All fire extinguishers have been checked and tagged on August 21, 2019 by FES. - The INEOS meeting is this Thursday, August 29th at 5:30pm at Addyston’s Administration Building. - Our Wellness Committee meeting is Friday, September 13th at 9:30am in council hall. - North Bend’s Record Retention meeting is scheduled for Monday, September 30th at 6:15pm, immediately prior to our council meeting. - All residential rental property owners have returned their completed applications and checklists with the exception of four. Permits will be mailed by the end of the month. - Bev Meyers, President of the Harrison-Symmes Memorial Foundation, dropped off a few brochures featuring President William Henry Harrison and President Benjamin Harrison. These were published by the Ohio History Connection. - Chief Ober will confirm a Saturday in September/October for CPR and First Aid training held in council hall for North Bend residents. - The State of Ohio Emergency Management Agency has funds available for projects that reduce risk to people and property from natural hazards. We thought we’d apply to prevent future landslides on US 50. The disbursement ratio is federal -75%, state – 12.5% and North Bend – 12.5%. The pre-application is due August 30th. If our project is chosen, we must submit the full application due February 7, 2020. 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