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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 December 18, 2017 Meeting was called to order at 6:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Ron Nunnery moved that the November 20, 2017 minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Dave Moorman made motion to approve spending $1,100 for a new sign at the Point. Fran Romweber seconded the motion. Motion carried 100%. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Lt. Andy Guy reported there were 46 calls for the month of November. There were three criminal reports. One case was assigned to detectives and two cases were closed by detectives in November. Minutes, December 18, 2017 GUESTS No Report FIRE REPORT Chief Ober reported there were no Fire details and ten EMS runs for the month of November. There was a two-alarm fire on December 3rd. It was ruled an accidental fire and all residents were able to evacuate. THREE RIVERS’ SCHOOL Ms. Lisa Whiteley reported the Three Rivers School District has hired a new Treasurer, Ms. Alice Gundler. They will be hiring a part-time accounts payable employee also. Three Rivers Schools received an AP Honor Roll recognition that only 32 districts within the State of Ohio have received. Lisa is also asking permission of the Village of North Bend to post signage that North Bend is a Three Rivers School District. She will get with Rick Schultz to agree on 7-10 locations for the signage. COMMITTEES: Finance - Mr. Moorman Dave Moorman provided a DRAFT Waste Collection Request for Bid to Mr. Sollmann for review. Mr. Sollmann will review it in comparison to similar Bid Requests with which he is familiar. North Bend’s Rumpke contract will expire with Miami Township at the end of 2018. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Nunnery No Report Beautification – Fran Romweber Our next Beautification Committee meeting is Saturday, January 13, 2018 at 9:30am in Council Hall. COUNCIL’S OLD BUSINESS No Report Minutes, December 18, 2017 LAW DIRECTOR’S OLD BUSINESS Dave Moorman asked about the light poles in North Bend. Do we own them? Marilyn Kramer said after contacting Duke Energy, they stated that North Bend does own the poles and we are permitted to display hanging baskets on them. When asked for an email verifying that information, the Duke Energy representative stated she wasn’t able to submit an email, but we could order a Duke audit. The Village has not heard from Duke Energy to date. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR’S NEW BUSINESS Ron Hartoin made motion to adopt Resolution 2017-18 Authorizing Mayor to Execute Water Contract between Village of Cleves and the Village of North Bend. Dave Moorman seconded the motion. Motion carried 100%. Ron Nunnery made motion to adopt Resolution 2017-21 Authorizing Mayor to Execute Joint Agreement between Miami Township, Hamilton County and the Village of North Bend for the Use of a Salt and Rubber-Tire Loader at the Miami Township Salt Dome. Fran Romweber seconded the motion. Motion carried 100%. Fran Romweber made motion to adopt Ordinance 2017-05 Appointing the Village Law Director for the Period January 1, 2018 through December 31, 2018. Dave Moorman seconded the motion. Motion carried 100%. Fran Romweber made motion to adopt Ordinance 2017-06 Re-Appointing Village Engineer & Village Public Works Administrator for the Period January 1, 2018 through December 31, 2018. Dave Moorman seconded the motion. Motion carried 100%. MAYOR’S NEW BUSINESS/ REPORT Mayor Sammons spoke about the Riverfront Development Project presentation he gave to the CBC for Governor John Kasich’s capital funding program. It was a five minute presentation with a five minute question and answer period. Mayor Sammons will provide advance notifications to Council of any future CBC meeting dates and times. OPEN TO THE FLOOR No Report Minutes, December 18, 2017 MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next Council meeting is Monday, January 22, 2018 at 7:00pm. Swearing in of elected council members will be on Monday, January 1, 2018 at 12:00noon in Council Hall. Mayor Sammons introduced two newly elected council members; Mr. Joe Bonner and Mr. Bill Deters. MAYOR’S FINAL COMMENTS Mayor Sammons read a Proclamation and gave a gift card to Ron Nunnery and Tim Boll as this was the last council meeting of their terms for the Village of North Bend. Ron Nunnery stated he has served with pride for the past 14 years. He has seen positive change and many improvements to the Village, i.e., park, streets and banners. A branding of the Village is taking place and this is a good thing. Ron said that if he were re-elected, he would like council to look at repealing the village’s renter’s permit ordinance. Ron is a proponent of the Riverfront Development Project and said this will be a long-term goal of the village. He hopes council continues this positive direction for the village as a whole and its residents. Ron Nunnery made motion at 7:30pm to go into executive session to discuss personnel matters, specifically to discuss compensation of employees. Shirley Smith seconded the motion. Motion carried 100%. Council reconvened at 8:15pm. Fran Romweber made motion to adopt Resolution 2017-19 Authorizing Pay Increases. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made motion to adopt Resolution 2017-20 Authorizing Incentive Bonuses to Village Employees. Ron Nunnery seconded the motion. Motion carried 100%. Tim Boll made motion to increase Councilperson’s pay from $300 per meeting to $350 per meeting. Fran Romweber seconded the motion. Ron Hartoin and Shirley Smith abstained from voting as they were ineligible because of their newly re-elected status. Dave Moorman, Ron Nunnery and Fran Romweber voted nay and Tim Boll voted yea. Motion failed and did not pass. ADJOURNMENT: Ron Nunnery made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 8:30 p.m. Respectfully Submitted, ____________________________ _______________________________ Fiscal Officer Mayor Minutes, December 18, 2017 TREASURER’S REPORT December 18, 2017 To Council Members for Your Information and Review This month I’ve been making preparations for 2017 end of year closing and preparation to convert to 2018 with the budget approved at the November, 2017 meeting. No purchase orders have been issued at this time. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Beautification Fund report: Year to date expenses and balance of fund · Mayor’s Discretionary Fund report: Year to date expenses and balance of fund Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT December 18, 2017 Rick Schultz - Finished with Christmas decorations - Confirmed order for 2018 plants for planters and hanging baskets. - Did a final cut in some areas and cleaned up leaves. Cleaned roof and gutters. - Installed and tested snow equipment. - Listed equipment for surplus. In contact with Hamilton County auctions for contract to sell on their site. These are no longer needed or used by village maintenance. - Sign at the point needs to be replaced. DEPUTY CLERK’S REPORT December 18, 2017 Marilyn Kramer - Breakfast with Santa was a huge success. Every child received a toy from Santa and we raffled off 4 bicycles. - I met with Michael Boyd of PEP (Public Entities Pool of Ohio), Loss Prevention. He was very impressed with North Bend. We have our boiler inspected annually, all fire extinguishers are updated. Rick already changed out the Stop signs with reflective signs. He checked our playground and the barn and gave us a passing grade with one recommendation; the tree by Council Hall must be trimmed or cut down. - Beautification Committee meeting will be Saturday, January 13, 2018 at 9:30am. - The Ohio History Connection stated the tree trimming bid for clearing the tomb site property must be included in next year’s (July, 2018) allocation. There is not enough money in this year’s budget to take care of it. - Army Corp of Engineers – feasibility study authority….submitted August 8, 2017. They sent it on to Congress at the end of September, 2017. - I attended a webinar for the Hamilton County Mitigation Planning process on Friday and a meeting requiring my attendance will be planned in January/February, 2018. - Cleves Water Works contract is due December 31, 2017 – It was not listed in our tickler file because it was a 20-year contract. After Scott’s review, Cleves agreed to make a few changes and the new contract should be signed tonight. - I found 7 of the 13 M1-Garand Ceremonial Rifles. The VFW in Fairfield had them and gave them to the VFW in Harrison, Ohio. The Army Department of Defense is in contact with them regarding those rifles. - The handles for the adult fitness equipment should be shipped this week. There is no cost to the Village. - We did have a request for a copy of our Police Contract. After verifying with Scott, I released a copy to the recipient as it is part of public record. - We had a rooster complaint in the village and after one letter was sent, we had an officer visit the home and the rooster was removed. 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