|
|
|
VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 December 21, 2020 Meeting was called to order at 6:30 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith Dave Moorman moved that council go into Executive Session in accordance with Ohio Revised Code 121.22 (G)(1) to discuss employment and compensation of public employees and public officials. Joe Bonner seconded the motion. Motion carried 100%. Councilpersons and Law Director Sollmann participated in Executive Session until it concluded at 6:55p.m. All councilpersons returned from Executive Session with nothing to report and the meeting was called back to order at 7:00p.m. MAYOR’S OPENING STATEMENT Mayor Sammons stated he is glad 2020 is about to end and hopes 2021 will be a better year. MINUTES Joe Bonner moved that the November 23rd, 2020 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Ron Hartoin made a motion to dispense with the requirement that Resolution 2020-29 Amending the 2020 Tax Budget and Appropriations for Fourth Time be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Ron Hartoin made a motion to adopt Resolution 2020-29 Amending the 2020 Tax Budget and Appropriations for Fourth Time. Bill Deters seconded the motion. Motion carried 100%. Marta Fryman will need to revise the Treasurer’s Report to reflect Coronavirus expenses for one employee who is quarantined. There was a discussion and approval was given to dispense the remainder funds, giving 75% to TRAM and 25% to Threads of Hope. Minutes, December 21, 2020 TREASURER’S REPORT, Continued Ron Hartoin made a motion to dispense with the requirement that Resolution 2020-30 Approving the Expenditure of CARES Act Funds Received from County Coronavirus Relief Distribution Fund be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Ron Hartoin made a motion to adopt Resolution 2020-30 Approving the Expenditure of CARES Act Funds Received from County Coronavirus Relief Distribution Fund. Bill Deters seconded the motion. Motion carried 100%. PAY THE BILLS Bill Deters made a motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report was read by Ron Hartoin in Rick Schultz’s absence. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were 26 calls for service for the month of November. No cases were assigned to detectives and there were no criminal reports for this period. GUESTS Mr. Ken Addison, resident at 57 E. Harrison Avenue, addressed council asking for resolve of the liens North Bend placed on his property located at 35 Ridge Avenue. Liens were placed on the property in 2014 and 2015 as no rental permit was issued to Mr. Addison. This property was in foreclosure and Mr. Addison was in bankruptcy. He is now working with the mortgage company and would like to resolve this issue. Scott Sollmann, North Bend’s Law Director, stated we issued Mr. Addison a letter in 2014 advising him to pay $500.00 and the liens would be removed. After a discussion, Dave Moorman made a motion to release the liens on the property located at 35 Ridge Avenue, North Bend, OH 45052 with a payment of $500.00 from Mr. Ken Addison before December 31, 2020. Shirley Smith seconded the motion. Motion carried 100%. FIRE REPORT Mayor Sammons reported Brien Lacey is the new Fire Chief of Miami Township Fire Department. Chief Ober has retired and we appreciate his service to North Bend. THREE RIVERS SCHOOL Superintendent Ault advised us he came in contact with a person who tested positive for Coronavirus and is self-quarantined. Minutes, December 21, 2020 COMMITTEES: Finance - Mr. Moorman Dave Moorman made a motion to adopt Resolution 2020-31 Authorizing Pay Increases. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2020-32 Authorizing Incentive Bonuses to Village Employees. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Ordinance 2020-06 Appointing the Village Law Director for the Period January 1, 2021 through December 31, 2021. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Ordinance 2020-07 Re-Appointing Village Engineer & Village Public Works Administrator for the Period January 1, 2021 through December 31, 2021. Shirley Smith seconded the motion. Motion carried 100%. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report. Police & Fire – Mr. Deters Bill Deters reported he spoke with the Village of Cleves Administrator, Mike Rahall, and they will have a police contract in early January, 2021. Bill Deters contacted Jack Rininger, Trustee with Miami Township, regarding joining Cleves and North Bend in the contract. Mr. Rininger was not available at that time and will call back. Planning & Zoning - Mrs. Romweber Fran Romweber discussed with council one more item that needed to be added to our Exhibit A to Ordinance 2020-05 Village of North Bend Adopting New Zoning and Inspection Fee Schedule adopted November 23, 2020. This is the “Other Administrative Processes” to North Bend’s 2021 Fee Schedule to match Hamilton County’s fees. Fran Romweber made a motion to update Exhibit A to Ordinance 2020-05. Bill Deters seconded the motion. Motion carried 100%. Fran has been in contact with Mr. Tom Stahlheber, Hamilton County Planning and Zoning, and has received an email from him stating North Bend’s reference to “Final Development Plans” versus Hamilton County’s reference to “Zoning Compliance Plans” throughout our fee schedule will not be modified. Fran stated this letter will be placed in North Bend’s Zoning Code Book. Law & Ordinance - Mr. Bonner Joe Bonner stated he wrote a letter to the owner of two lots located on Three Rivers Parkway regarding overgrown brush and the requirement of placing the address numbers on the building. Joe also sent a letter to a resident on Symmes Avenue regarding broken windows in that vacant home. We do not have a forwarding address for the owner. Minutes, December 21, 2020 Beautification – Fran Romweber No Report. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott Sollmann discussed proposed text amendment to the Village’s Zoning Resolution regarding mobile homes/trailer parks. The Ohio Revised Code requires a 30-day notice along with a hearing regarding same. He suggests North Bend have that hearing prior to our March 29, 2021 council meeting. We will announce this hearing date on our website. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS No Report. LAW DIRECTOR’S NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR Ron Nunnery, resident at 32 Taylor Avenue, asked about the status of repaving Taylor Avenue. Mayor Sammons stated the company has not completed the work and now being so late in the year, blacktop companies have closed. The construction company has completed the curbing and addressed the drainage issues, however, the blacktopping will be completed in the spring. Ron Nunnery also asked if the council meeting video could be loaded to YouTube earlier than one month after the meeting. Dave Moorman explained we approve the minutes of the previous meeting at the current meeting and that’s when Jim Holt and Marilyn Kramer exchange the SD card to load the meeting video. Scott Sollmann stated while we approve the minutes of the previous meeting at the current meeting, the video could be loaded earlier. Mayor Sammons asked Marilyn Kramer to pick up the SD card from Jim Holt’s home as soon as it’s readily feasible. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, January 25, 2021 at 7:00pm. North Bend’s Records Retention meeting will be Monday, February 22nd at 6:15pm. Minutes, December 21, 2020 MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Ron Hartoin made a motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 741p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor TREASURER’S REPORT December 21, 2020 To Council Members for Your Information and Review This month was consumed with 2020 end of year closing and preparation to convert to 2021 with the budget approved at the November 2020 meeting, COVID 19 reporting and monthly activities. My required training is completed with the Annual UAN End of Year Best Practices Webinar. We received an additional $869.51 for a total of $56,078.11 in Coronavirus Relief Funds. As shown below, I created 2 new purchase orders following confirmation by the Ohio Office of Budget and Management that I was permitted to re-encumber the funds after the 11/20 deadline. I am requesting approval of Resolution 2020-29 to amend our 2020 budget and appropriate the additional Coronavirus funds. These additional funds will be encumbered and check issued by 12/30/20 per requirements. I am also requesting approval of Resolution 2020-30 stating Council’s approval of disbursement of these funds. We issued 2 purchase orders this month – 29-2020, TRAM, $24,535.16 and 30-2020, Grace Covenant Church of Cincinnati (Threads of Hope), $8,000.00. One additional purchase order, $869.51, will be issued prior to 12/30/20 expending the balance of the Coronavirus Funds. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report – No report due to no expenses · Mayor’s Discretionary Fund Report – No report · Credit Card Expense Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT December 21, 2020 Rick Schultz - Christmas decorations will be up until the first week in January, 2021. Thanks to Cleves maintenance for the use of their bucket truck. - Winterized sprinkler system at the point. - Painted over graffiti on columns under Brower Road overpass. - Tele Vac videoed the storm water pipe on Shady Lane to address the sink hole in that area. Pictures were sent to JMA. - Salt spreaders and plows are in place and checked for service. - Repaired salt bin that was damaged by two kids on December 4, 2020. DEPUTY CLERK’S REPORT December 21, 2020 Marilyn Kramer - North Bend’s Test and Protect COVID-19 testing on December 1 was a success. We tested 110 people with 16 positive results. The U. C. Medical Techs arrived 15 minutes late, however, once they caught up, the event ran smoothly. Test results time frame were reported between one to five days. - Breakfast with Santa was a success. Santa met with several families on December 12, 2020 and each child received a toy. We were compliant with CDC guidelines allowing two families in the building at a time; one picking out a toy while the second family visited with Santa. Everyone wore a mask, used hand sanitizer and signed in. - We recycled 6.55 tons (13,100 lbs.) of leaves and yard waste between October 10 and November 20, 2020 during our new Leaf and Yard Waste Recycling program. The First-Year Report has already been submitted to Hamilton County. - I’ll be meeting with PEP’s Loss Prevention representative on Monday, January 11, 2021. Every two years they meet with us to look over the property and ask questions regarding safety. - Our next Wellness Committee virtual meeting, with Hamilton County Public Health, is Friday, January 15th at 9:30am. - The Administration Office will be closed from December 22, 2020 to January 4, 2021 for vacation. However, I’ll pick up the mail and answer emails during this time. | January 2012 | February 2012 | March 2012 | April 2012 | May 2012 | June 2012 | July 2012 | August 2012 | September 2012 | October 2012 | November 2012 | December 2012 | January 2013 | February 2013 | March 2013 | April 2013 | May 2013 | June 2013 | July 2013 | August 2013 | September 2013 | October 2013 | November 2013 | December 2013 | January 2014 | February 2014 | March 2014 | April 2014 | May 2014 | June 2014 | July 2014 | August 2014 | September 2014 | October 2014 | November 2014 | December 2014 | January 2015 | February 2015 | March 2015 | April 2015 | May 2015 | June 2015 | July 2015 | August 2015 | September 2015 | October 2015 | November 2015 | December 2015 | January 2016 | February 2016 | March 2016 | April 2016 | May 2016 | June 2016 | July 2016 | August 2016 | September 2016 | October 2016 | November 2016 | December 2016 | January 2017 | February 2017 | March 2017 | April 2017 | May 2017 | June 2017 | July 2017 | August 2017 | September 2017 | October 2017 | November 2017 | December 2017 | 2017 State of the Village | January 2018 | February 2018 | March 2018 | April 2018 | May 2018 | June 2018 | July 2018 | August 2018 | September 2018 | October 2018 | November 2018 | December 2018 | January 2019 | February 2019 | March 2019 | April 2019 | May 2019 | June 2019 | July 2019 | August 2019 | September 2019 | October 2019 | November 2019 | December 2019 | January 2020 | February 2020 | March 2020 | April 2020 | May 2020 | June 2020 | July 2020 | August 2020 | September 2020 | October 2020 | November 2020 | December 2020 | January 2021 | February 2021 | March 2021 | April 2021 | May 2021 | June 2021 | July 2021 | August 2021 | September 2021 | October 2021 | November 2021 | December 2021 | | Voting | Village Demographics | HIP Program | Building and Zoning | Minutes | Future Use | Trash Collection, Recycling | Police services | Fire and Emergency Services | Picture Gallery Page 1 | Village Officials | Important Phone Numbers | Airport Noise Complaints | State Officials | Harrison Birthday '08 | Storm Pictures | Harrison Birthday '09 | Village Ordinances | | Gas & Electric Aggregation Village of North Bend | | Return Home | Village Of North Bend | Hamilton County Government | Great Links | Contact Us | |
||