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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 December 20, 2021 Meeting was called to order at 6:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons swore in our newly elected council members; Mr. Joe Bonner, Mr. William Deters and Ms. Beverly Bolser. Mr. Maxwell Morgan was not able to attend this meeting and will be sworn in next week. Mayor Sammons presented Proclamations to Mr. Ron Hartoin and Ms. Shirley Smith thanking them for their service on council. MINUTES Dave Moorman moved that the November 22, 2021 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT Marta stated our 2022 Budget was approved. Her annual training is complete. The Treasurer’s Report is available at the Village office. PAY THE BILLS Bill Deters made a motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT Steve reported our Christmas decorations are in place. The fall leaf and yard waste program ended December 3rd. The maintenance staff completed maintenance on the snow removal equipment and were trained in snow removal on December 17th. We have been assisting the Village of Cleves in filling pot holes and helping them with their Christmas decorations. Mayor Sammons asked Steve about the fill dirt behind Skyline and if we could use that. Steve is waiting for a call back from that company. Fran asked Steve and Marilyn to work with her in contacting railroad companies for the removal of trees blocking the river view. Minutes, December 20, 2021 DEPUTY CLERK’S REPORT Marilyn reported our Breakfast with Santa event was a huge success. Every child received a gift from Santa. The President William Henry Harrison wreath laying ceremony will be held Friday, February 11, 2022. The Lowe’s doors are in stock and will be installed January 5, 2022. Our next Wellness Committee meeting is January 12 at 9:30am. Our leaf collection and yard waste recycling program generated 3.37 tons of recycling. Marilyn will send the final report to Hamilton County by January 15th, 2022. Each council member has two copies of our Committee Assignment and Phone and Email Listing sheets. The office will be closed December 22 through January 3, 2022 for the holidays. POLICE REPORT Sgt. Carney reported there were 40 calls for service for the month of November; with a total of 510 YTD. There were 23 criminal report and 15 auto accidents. Mayor Sammons stated the homeless person was removed from the property on Sunset Avenue and asked Sgt. Carney to keep a watch for this behavior near the overpass as well. Sgt. Carney was asked to verify that Steve, Joe and Doug are on the snow call-out list for the third shift officer. GUESTS Mr. Glenn Wauligman of Twelve Point Development on Sunset Avenue addressed council regarding water leaks, from possible water main breaks, on his property which are causing road and soil erosion. He presented council with several pictures of the erosion and damage from this long-time issue. Mayor Sammons asked Glenn to obtain an estimate of what it would cost to correct this issue. Mayor Sammons asked Fran, Chair of Light, Water and Sewer, to contact Mike Rahall, Administrator of the Village of Cleves and the Cleves Water Works department, to set up a meeting with Mike Rahall, Glenn Wauligman and North Bend to discuss their responsibility in correcting this issue. FIRE REPORT No Report. THREE RIVERS SCHOOL Superintendent Ault thanked council members, Ron Hartoin and Shirley Smith for their time on council. He stated TRS is now on Christmas break. They’ve had 64 positive COVID cases during the first semester. The rules for distancing, mask wearing and notifications change every six weeks. They’ve completed negotiating the teachers’ contracts. Students are participating in the school concert. TRS is taking comments on what the school calendar should look like. Dave Moorman mentioned at the last meeting Dr. Ault stated it was difficult finding employees to work for the school. Dr. Ault stated they have hired a few food service employees, bus drivers and high school substitute teachers. Teachers only need a high school diploma. The requirement of a teacher’s certificate has been suspended. Substitute teachers can teach for 60 days. Fran was a substitute teacher for TRS and said it was a very welcoming environment. COMMITTEES: Finance - Mr. Moorman Dave Moorman made a motion to declare Ordinance 2021-06 an emergency and to dispense with the requirement that this ordinance be read on three separate days and be adopted upon its first reading. Ron Hartoin seconded the motion. Motion carried 100%. Minutes, December 20, 2021 Finance – Mr. Moorman, Continued Dave Moorman made a motion to adopt Ordinance 2021-06 Appointing Village Law Director for the Period January 1, 2022 through December 31, 2022. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to declare Ordinance 2021-07 an emergency and to dispense with the requirement that this ordinance be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Ordinance 2021-07 Appointing Village Engineer & Village Public Works Administrator for the Period of January 1, 2022 through December 31, 2022. Shirley Smith seconded the motion. Motion carried 100%. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report. Ron thanked Rick Schultz for his years as maintenance supervisor. Police & Fire – Mr. Deters No Report. Planning & Zoning - Mrs. Romweber Fran Romweber made a motion to declare Ordinance 2021-05 an emergency and to dispense with the requirement that this ordinance be read on three separate days and be adopted upon its first reading. Joe Bonner seconded the motion. Motion carried 100%. Fran Romweber made a motion to adopt Ordinance 2021-05 Village of North Bend Adopting New Zoning and Inspection Fee Schedule. Joe Bonner seconded the motion. Motion carried 100%. Law & Ordinance - Mr. Bonner Joe spoke with the owner of the property on Three Rivers Parkway, which was brought to his attention, and the owner advised him he is renting that property. Beautification – Fran Romweber No Report. COUNCIL’S OLD BUSINESS No Report. LAW DIRECTOR’S OLD BUSINESS Fran Romweber made a motion to declare Resolution 2021-33 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Fran Romweber made a motion to adopt Resolution 2021-33 Establishing Authority of Mayor to Spend an Annual Amount of No More Than $5,000 on Village Matters. Bill Deters seconded the motion. Roll Call: Dave Moorman-Nay, Bill Deters-Aye, Joe Bonner-Aye, Fran Romweber-Aye, Ron Hartoin-Aye, and Shirley Smith-Aye. Minutes, December 20, 2021 Law Director Sollmann requested the following language be added to the Employee Ethics Policy contained in the North Bend’s Employee Manual to address the auditor’s recommendations according to the ORC. The Village of North Bend is prohibited from using public funds to publish, distribute, or communicate information that supports or opposes the nomination or election of a candidate for public office; the investigation, prosecution, or recall of a public official; or the passage of a levy or bond issue. In addition, no public funds shall be used to compensate any employee of the Village of North Bend for time spent on any activity to influence the outcome of an election for any of the purposes described above. However, public funds may be used to publish information about the Village of North Bend’s finances, activities, and governmental actions in a manner that is not designed to influence the outcome of an election or the passage of a levy or bond issue. Involvement in political activities will NOT be permitted during an employee’s work time. Political activities include, but are not limited to, the following: 1. Solicitation or receipt of any assessment, subscriptions, or contribution for any political party or cause; 2. Campaigning for any candidate or issue including, but not limited to, posting, wearing, or distributing political material of any kind, etc. If any employee of the Village of North Bend becomes aware in the course of employment of a violation of state or federal statutes, rules, or regulations of the misuse of public resources, and the employee’s supervisor or Mayor has the authority to correct the violation or misuse, the employee may file a verbal or written report identifying the violation or misuse with his/her supervisor, the Village Council, or the Village law solicitor. Retaliation for any such verbal or written report shall be prohibited. Dave Moorman made a motion to add the aforementioned language as set forth by Law Director Sollmann to the Employee Ethics Policy contained in the North Bend’s Employee Manual. Fran Romweber seconded the motion. Motion carried 100%. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS Dave Moorman emailed the signed letters to the Hamilton County Commissioners regarding North Bend’s support of the proposed Hamilton County Solid Waste Rules. He is not aware of their decision as of yet. Minutes, December 20, 2021 COUNCIL’S NEW BUSINESS, Continued Dave Moorman made a motion to declare Resolution 2021-34 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2021-34 Authorizing the Sale During the 2022 Calendar Year of Municipally Owned Personal Property for Sale on the Hamilton County Internet Surplus Website Pursuant to Ohio Revised Code Section 721.15(D). Shirley Smith seconded the motion. Motion carried 100%. LAW DIRECTOR’S NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR Fran thanked Dave Moorman for his creative “Merry Christmas” and “Happy New Year” PowerPoint slide displayed for video recording of December council meeting proceedings. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, January 31, 2022 at 7:00pm. President William Henry Harrison’s Wreath Laying Ceremony is Friday, February 11, 2022 beginning at 10:30am. The parade begins at 11:00am. MAYOR’S FINAL COMMENTS No Report. Joe Bonner moved that council go into Executive Session at 7:43pm in accordance with Ohio Revised Code 121.22(G)(1) to discuss employment and compensation of public employees and public officials. Bill Deters seconded the motion. Motion carried 100%. Councilpersons and Law Director Sollmann participated in Executive Session until it concluded at 8:17pm. All councilpersons returned from Executive Session with nothing to report and the meeting was called back to order at 8:18pm. Dave Moorman made a motion to declare Resolution 2021-36 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2021-36 Authorizing Pay Increases. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman made a motion to declare Resolution 2021-35 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2021-35 Authorizing Incentive Bonuses to Village Employees. Joe Bonner seconded the motion. Motion carried 100%. Minutes, December 20, 2021 Dave Moorman made a motion to approve ARPA one time premium pay lump sum payments to workers performing essential work during the COVID-19 public health emergency. Bill Deters seconded the motion. Motion carried 100%. The distribution is listed below and is based on the employee working for one full year versus half year. Steve Ludwig - $150.00 Bill Schultz - $300.00 Jim Searcy - $300.00 Rick Schultz - $150.00 Marty Fryman - $300.00 Marilyn Kramer - $300.00 ADJOURNMENT: Ron Hartoin made a motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:25p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, December 20, 2021 TREASURER'S REPORT December 20, 2021 To Council Members for Your Information and Review This month was consumed with 2021 end of year closing and preparation to convert to 2022 with the budget approved at the November, 2021 meeting, COVID 19 reporting (final Cares Act report submitted) and monthly activities. My required annual training is completed with the Annual UAN End of Year Best Practices Webinar. We issued 2 purchase orders this month- 36-2021, Cleves Water Works, $180.67 and 37-2021, Richard Schultz, $3,225.00, contractual services. Distributed to council members this month are the following rep01is: • Monthly Cash Flow Analysis: Showing money in/money out and the check book balance • Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting • Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting • Revenue S_tatus Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting • Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance • Year to Date Beautification Accounting Report - No report due to no expenses • Mayor's Discretionary Fund Report • Credit Card Expense Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer Maintenance Report For Month of December 2021 Christmas spirit is in full swing around the village. Our decorations are in place and illuminated, with no major issues. We have been diligent on fixing lighting issues as they arise (mostly tripped breaker boxes) and will continue to do so until January. Thank you to all the residents that have stopped to admire and show their appreciation to our hard working maintenance crew. Regarding our U.S. 50 decorations traveling eastbound, these decorations will not be turned on before Christmas Day due to constraints from Duke Energy. These locations will need transformers installed as well as our breaker boxes and electrical outlets. With Duke Energy construction and repairs, these installations will not be able to take place for at least 6-8 weeks from December 13th, 2021. Fall leaf recycling has come to a close for the village and the dumpster located behind the office on Post Street has been removed. We have completed maintenance on the snow removal equipment and our snow plowing crew will be completing necessary training on snow removal Friday December 17th. Currently, maintenance is being completed on the wood chipper which will be used to cut back honeysuckle and other tree limbs that are closest to the streets. This will be an ongoing project and progress may seem slow due to weather restrictions and other duties and obligations as they occur. In return for labor assistance, the North Bend maintenance department has been assisting the Cleves maintenance department on filling pot holes and placing decorations for holiday atmosphere. We look forward to continuing our working relationship with the surrounding villages. In closing, we would like to wish each resident a very Merry Christmas and a Happy New Year. Thank you for your feedback and input throughout the year. Very Respectfully, Steve Ludwig Maintenance Supervisor Village of North Bend Deputy Clerk’s Report December 20, 2021 Marilyn Kramer - Breakfast with Santa event was very successful. Every child received a gift from Santa. - The President William Henry Harrison wreath laying ceremony will be held Friday, February 11, 2022. Details to follow. - The Lowe’s doors are now in stock. They should be installed in January, 2022. - Our next Wellness Committee meeting is January 12, 2022 at 9:30am. - Our leaf recycling program generated 3.37 tons of recycled leaves and yard waste. - Each of you have two copies of the updated Committee Assignment sheet and our email and phone sheet. Please review and email me with any changes. - The office will be closed December 22 through January 3, 2022 for the holidays. Tickler File: Report due to Hamilton County Solid Waste Management District by January 15, 2022 regarding our leaf recycling program. 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