VILLAGE OF NORTH BEND
21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

February 24, 2014

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor: Mr. Sammons,  Law Director: Mr. Reichert, Fiscal Officer: Mr. Sullivan,
Councilpersons: Mrs. Romweber, Mr. Hartoin, Mr. Nunnery,
Mr. Welch, Mr. Moorman, Ms. Smith

MAYOR’S OPENING STATEMENT

Mayor Sammons read enumerated powers of Congress in recognition of Howard Seaver bringing this year’s Buckeye Boy’s State nominees to this month’s meeting. (See attached)

MINUTES

Bill Welch moved that the January, 2014 Minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is attached

PAY THE BILLS

Bill Welch made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

See Attached Report

POLICE REPORT

Sgt. Steers reported that there were 38 calls in January. One case has been assigned and was then closed. They determined that the aggravated robbery charge had no merit.

On March 26 at 6:00p.m. in Council Hall, the Game Warden will be here to answer questions about wildlife issues.

Mayor Sammons asked Sgt. Steers to monitor 154 Miami as there are a large number of police calls to that address. The Mayor desires to have this property declared a nuisance property.

Mr. Hartoin asked about the heroin epidemic and Sgt. Steers said it’s no worse here, but no better than anywhere else. Mr. Nunnery mentioned there was a program recently held at Rohrer’s Tavern to discuss these issues.



Minutes, February 24, 2014


GUESTS

Mr. Howard Seaver of the American Legion Post 485 introduced Roman Murray and Dillon Frank from Taylor High School who was selected to participate in the Buckeye Boys State Program for 2014. This will take place June 8 – 15 at Bowling Green University. Council members shared with the candidates their motivation for entering into politics.

FIRE REPORT

Chief Ober stated that for 2013 North Bend had 25 fire details and 130 EMS runs. For 2012, there were 34 fire details and 137 EMS runs. So far for January, 2014 there have been 3 fire details and 14 EMS runs. Fire hydrant checks begin in March.

THREE RIVERS SCHOOL DISTRICT

Kate Fenton stated that Phantom of the Opera is this weekend; showings are Feb 28th, March 1st and March 2nd at 2:00p.m.

Pre-school registration is open until March 4th – Residents can pick up forms at the district office.

Elementary Book Fair is March 3-7. Family Night is March 12th at 6:30p.m. and you will have the option to purchase books.

"Blizzard Bags" to make up for three (3) calamity days have been issued to students.

Concerts: March 5 at 7:30p.m. Taylor Band March 6 at 7:30p.m. Taylor Choir March 11 at 7:00p.m. 6th – 8th Grade Band

More "Coffee with Mr. Bailey" sessions will be scheduled.

All information above is located on the school website.

COMMITTEES:

Finance - Mr. Welch

No Report

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

Mr. Hartoin complimented our Maintenance crew for their job during the snow events.

Police & Fire – Mr. Nunnery

Our next Neighborhood Watch meeting is scheduled for March 27th at 7:00p.m. in Council Hall.

Dates are being scheduled for various units (bomb squad, canine, etc) to present programs to the North Bend public. Mr. Nunnery encourages residents to participate as attendance has been low.

Mayor Sammons will publish these presentation dates in the Newsletter.

Planning & Zoning - Mrs. Romweber

The Planning Commission approved the athletic facility on St. Annes. Some minor issues were worked out in a meeting held just prior to this Council meeting. Further meetings are possible if there are unsolved issues. Construction may start in July, 2014.

Minutes, February 24, 2014

Law & Ordinance - Mr. Moorman

Mr. Moorman reviewed his investigation of snow plowing issues and how they are handled throughout the county. Mr. Moorman recommends following Hamilton County’s Emergency Levels. Council may also follow the Cincinnati "Snow Emergency Parking". There was a discussion regarding whether North Bend should enact any Ordinance around this issue. It was decided to table this issue with no action.

There are four (4) properties that have not responded to the rental permitting process. There was a discussion as to file liens on the four (4) properties. According to Mr. Reichert, the deadline to get fines on the January, 2015 tax bill is November 30, 2014. The Mayor reviewed the entire process of the rental permitting process and he believes these four (4) residents are responsible for not complying and fines should be enacted. Bill Welch made motion for Resolution 2014-11 Assessing Fines Incurred by Property Owners Reported to be Renting without a Rental Permit. Fran Romweber seconded the motion. Resolution passed 5-1. Shirley Smith voted no. These liens may be revoked if the four residents comply with the rental permitting process.

Beautification – Fran Romweber

Our next meeting discussing grants for the playground is Saturday, March 1 at 10:00am in Council Hall.

Our next Beautification meeting is Saturday, March 15 at 10:00a.m. in Council Hall.

COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

No Report

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

Mr. Moorman commented on the participation of the School and Council in President Harrison’s Birthday Celebration. The event was very well attended and successful. Mayor Sammons thanked Dr. Bohannon for the school’s participation. Mrs. Smith also complimented the Mayor on North Bend’s participation.

LAW DIRECTOR NEW BUSINESS

No Report

MAYOR’S NEW BUSINESS/ REPORT

North Bend has acquired the property at 430 Three Rivers Parkway through the Land Bank via the Port Authority.

Our March Council meeting has been rescheduled for Monday, March 24 instead of March 31.

Mayor Sammons reviewed the situation where a former employee who quit voluntarily was able to obtain unemployment benefits. The Mayor is going to reach out to our State Representative regarding this situation.





Minutes, February 24, 2014

OPEN TO THE FLOOR

No Report


MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

No Report


MAYOR’S FINAL COMMENTS

No Report

ADJOURNMENT:

Ron Nunnery made motion to adjourn the meeting. Bill Welch seconded the motion. Motion carried 100%. Meeting was adjourned at 8:38p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor

Minutes, February 24, 2014

TREASURER’S REPORT

February 24, 2014



To Council Members for Your Information and Review



This month we received our always hoped for, but never counted on, Time Warner Franchise Fee. This amount has remained fairly stable at appx. $18,000 per year for the last few years.



We also received quarterly Franchise fees from Cincinnati bell in the amount of $640. This amount has been steadily rising over the last 5 quarters.



We received our final repayment schedule for the Washington sewer project and as the Mayor has been predicting the project came in well under budget and our payments will be $2340/year vs. our earlier budgeted $5500/yr.



We wrote two Purchase orders this month. One for $90,000 to cover our 2014 Police protection contract. Keep in mind that this amount is in addition to the $4000 monthly credit we are receiving from the Township for overpayments on our previous contract. This credit runs through May of 2016 at which point our contract cost will increase $48,000 per year.



The other Purchase order was for a $1000 cashier’s check to complete the transfer of 430 Three Rivers Parkway to the village.



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report

·

Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Edward Sullivan, Fiscal Officer



MAINTENANCE REPORT RICK SCHULTZ FEBRUARY 24, 2014







Snow – Salt Supply - We have used 192 tons so far this season (77 tons last yr)

- We were able to borrow 10 tons from ODOT.

- Thanks to Tammy Campbell and Phil Clayton at ODOT for

helping make that happen.

- Mr. Hartoin has located about 18 tons of salt and it was

delivered this morning.

- I will continue to locate more salt.

- Typical snow event is 8-12 tons

- Rubber edges were installed on the plows.







Equipment – Service was performed on the tractor and both mowers. We are

ready for spring.

-New chipper has been assembled.





Planters – The new planters have arrived.

-We have started making repairs and painting the old planter boxes.

- Last year’s 12 planter boxes and 4 new planters for Three Rivers Pkwy

and possibly 5 more for Shady Lane – Planters have been modified

for self-watering.



Possible salt storage needed 15’ x 40’ x 6’ with storage to hold 132 tons – cost

estimates will follow. –This is being brought about by Miami Township dropping out of current shared salt storage.



Mr. Moorman asked about the chronic pothole on Shady Lane – Mayor said JMA is working on this as part of the spring Shady Lane

redo.