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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 February 29, 2016 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Kramer, Temporary Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons gave the State of the Village Address. (See attached) MINUTES Dave Moorman moved that the January 25, 2016 Minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT The February, 2016 Treasurer’s Report will be forthcoming. This delay is due to an illness. PAY THE BILLS Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Dave Moorman discussed with council three of the original security cameras will not function with our new, upgraded system. The cost to replace them is $600.00. Fran Romweber made motion to approve the cost to purchase three new security cameras. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman showed pictures of our maintenance department’s driveway and deteriorating wall. Rick Schultz will email estimates for both projects and stated all wall labor would be in-house. Dave Moorman and Rick Schultz also talked about placing pavers and new cement benches at the Veterans Memorial site. Mayor Sammons asked Shirley to work with Rick and Marilyn on this project. Minutes, February 29, 2016 MAINTENANCE SUPERVISOR’S REPORT, Cont’d. Mayor Sammons talked about mudslides on U.S. 50. He asked Rick to get estimates for a rebar, reinforced wall, approximately 150-200 feet in length. He also noticed that ODOT had counters out on Three Rivers Parkway. He asked Rick to check with ODOT to ask if they may be repaving Three Rivers Parkway. Ron Hartoin stated any road work or hillside work that North Bend and ODOT will do in the future, should be done in coordination with each other. Mayor Sammons stated that North Bend street sweeping will be completed within the next few weeks. DEPUTY CLERK’S REPORT Marilyn will have Rumpke deliver a “yard waste only” dumpster on Friday, April 8th and they will remove it on Monday, May 16th for North Bend’s Spring Clean Up. The charge is $355.00 along with a $25.00 delivery fee. This year we will also get a dumpster just for tires, at no cost, through Keep Cincinnati Beautiful. We will schedule that dumpster for one week at the end of our Spring Clean Up dates. North Bend organized a Community Health Initiative on February 20th. The Hamilton County Public Health “We Thrive” team reported their findings to approximately 20 residents. Our office copier is inoperable and because of its age cannot be repaired. I’ve attached several quotes for a new copier. Ron Hartoin made a motion to allow a budget of $2,500 for a new copier. Fran Romweber seconded the motion. Motion carried 100%. POLICE REPORT Sgt. Raker reported there were 33 calls for the month of January. One case was assigned to detectives during this period and one case was closed. The one criminal report was a case of identity theft. Mayor Sammons mentioned that we have had problems with our security alarm. The back door to the maintenance department moves in high winds and alarms the police. A dead bolt lock would better secure the door against false alarms. GUESTS Ms. Gillespie addressed council regarding problems at the apartment building located at 154 Miami Avenue. She has found drug needles on the property, there are broken windows with wood replacements and they cut a hole in one area of the building, which could promote “carryout” drugs. She has complained to the manager of the building, Duane Means and to police. Fran Romweber stated she is not alone. There have been numerous complaints about the 154 Miami Avenue building. Garbage is located in the parking lot, the fence is deteriorating and cars are abandoned there. Mayor Sammons is using our legal resources to address this major problem. Sgt. Raker has been advised of this issue. There is a process we need to follow to rectify this problem. Next month we will have more information. Minutes, February 29, 2016 FIRE REPORT Chief Ober reported there were no fire runs and 5 EMS details for the month of January. There will be a “drug take back” at the Miami Township Fire House on Shady Lane on April 30th from 10:00am – 2:00pm. No liquids allowed, only pills. THREE RIVERS SCHOOL DISTRICT No Report COMMITTEES: Finance - Mr. Moorman Dave had a presentation on the streets within North Bend including an assessment of their condition and repaving options. Mayor Sammons stated we need to seriously think about being aggressive in restoring our roads because loans that we have received in the past were at a 0% interest rate. New loan percentage rates will be increasing in the near future. We need to get JMA involved in this endeavor. They need to identify what streets in the village qualify for SCIP grants, and they need to prioritize the roads along with what type of repaving technique needed for each. Ron Hartoin reiterated we need to prioritize the roads that need repaving now. Dave Moorman will contact JMA about SCIP grants and paving options. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Nunnery No Report Mayor Sammons suggested the Law & Ordinance Committee be involved in the 154 Miami Avenue problem. Beautification – Fran Romweber Fran will get in touch with Marilyn and Rick regarding our spring planting date. COUNCIL’S OLD BUSINESS No Report Minutes, February 29, 2016 LAW DIRECTOR’S OLD BUSINESS The Addison bankruptcy hearing is scheduled for March 9th. Scott discussed the Ordinance amending Title 3-Property Maintenance Code. He added clarifying language with the proposed revisions. The Deputy Clerk will send out the letters certified mail and copy Scott. Dave Moorman made motion to adopt Ordinance 2016-01 Amending Title 3 – Property Maintenance Code: Sections 307-08 and 308-03 of the North Bend Revised Code of Ordinances. Tim Boll seconded the motion. Motion carried 100%. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting will be Monday, March 21, 2016 at 7:00pm. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:41p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor MAINTENANCE REPORT FEBRUARY 29, 2016 RICK SCHULTZ Finished repairing and painting planters – filled with soil and ready for planting. Hauled salt to dome – 46 tons Snow events – February 8 and February 14 Salt used as of today is 57.73 tons. Remaining balance at Consolidated is 37.27 tons, plus 5 tons stored here. Trash clean-up: Brower Rd., Shady Lane, St. Annes, Three Rivers Pkwy and Presidential Park Finished tile work in front office entrance. Started to repair and paint picnic tables. DEPUTY CLERK REPORT FEBRUARY 29, 2016 MARILYN KRAMER Spring Clean-Up - Rumpke will deliver a yard waste dumpster on Friday, April 8, 2016 and remove it on Monday, May 16, 2016. The charge is $355.00 with a maximum weight of 10 tons (last year we only had 2.74 tons). Their delivery fee is $50.00 but we agreed on $25.00 after speaking with Ms. Jackie Osborn. Rumpke will also waive the fuel surcharge because we agreed to pay in advance to delivery. Total cost is $380.00 This year, we will be able to get a dumpster specifically for tires through “Keep Cincinnati Beautiful”. This service is free and it is designed for illegally dumped scrap tires found in our community. It is not for businesses. Community Health Initiative - This meeting was Saturday, February 20th and approximately 15-20 residents attended. The report was very informative and I have copies in the office for your review. 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