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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 February 26, 2018 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons read the State of the Village Address. MINUTES Dave Moorman moved that the January 22, 2018 minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Marty stated that 2017 has been closed out. Hamilton County has approved our 2018 Budget. PAY THE BILLS Fran Romweber made motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick stated there hasn’t been any road damage due to the recent flooding. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Marilyn brought up that our PEP loss prevention representative is recommending that North Bend inspect the tree located between the Municipal Building and the park, given the age and overall proximity to the playground, roof of the building and general public. Any recommendations such as trimming or removal that result from this inspection should be followed. A vote was taken and council voted 4 to 2 to remove the tree. Dave Moorman - remove, Bill Deters – trim, Joe Bonner – remove, Fran Romweber – remove, Ron Hartoin – remove and Shirley Smith - trim. Minutes, February 26, 2018 POLICE REPORT Mayor Sammons welcomed Sgt. Raker back. Sgt. Raker reported there were 43 calls for the month of January. One case was assigned to detectives. There were two criminal incidents; one at 154 Miami for heroin overdose and one at 7 W. Harrison for theft. There was an overdose death at 8 Washington Avenue. This was a visitor to North Bend. Fran Romweber stated that consideration should be given to placing a traffic light at the corner of US 50 and Miami Avenue. This is a dangerous intersection as trucks and cars pull out to the middle section, waiting for traffic to clear. Is it possible to remove the cement stations in the road for better access? Sgt. Raker will investigate the matter. GUESTS Ms. Devon Lambing and Ms. Lily Henkel, seniors at Taylor High School, spoke to council regarding tobacco prevention in the Three Rivers area. Ms. Dominique Walker with Hamilton County Public Health and Ms. Christi Valentini-Lackner with PreventionFIRST also attended. HCPH has partnered with PreventionFIRST for the tobacco-free initiatives. The Ohio Department of Health awarded a grant to Taylor High School for this tobacco prevention project. They advised council on how they intend to reduce tobacco use among Three Rivers’ students. Mayor Sammons asked the Taylor High School students to return to council later in the year to report their findings back to council. FIRE REPORT Chief Ober reported there were 13 EMS details for the month of January, two of which were drug overdoses. There were two fire runs; one automobile that caught on fire and one incident where an automobile went over an embankment. Mayor Sammons asked about flooding in North Bend. Chief Ober stated that the North Bend Boat Club and property further west on US 50 suffered flooding, however, no residents have been displaced. FEMA assistance is being investigated. THREE RIVERS SCHOOL No Report COMMITTEES: Finance - Mr. Moorman Dave Moorman gave an update on the residential waste collection. Dave asked council members to review the Request for Quote and give feedback by March 20, 2018. Council will vote at our March 26, 2018 council meeting to issue the Request for Quote, and be ready to vote to award a contract to one waste company by June 18, 2018. Light, Water and Sewer - Ms. Smith Shirley Smith will attend the next water conservation meeting and report back at our next council meeting. Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Minutes, February 26, 2018 Planning & Zoning - Mrs. Romweber No Report. Mayor Sammons stated he is having a pool built on his property and will be going through the same process as any resident in North Bend. Law & Ordinance - Mr. Bonner Joe Bonner stated that he is researching how other municipalities handle residential rental permitting. Beautification – Fran Romweber Our Wellness Committee will meet on Saturday, March 10 at 9:30am in Council Hall. Fran mentioned that she would like to see a litter clean-up day in North Bend during our annual spring clean-up for yard waste. Fran attended the Hamilton County’s Mitigation Plan Workshop on February 9th. She listed issues that specifically pertain to North Bend, which are flooding, landslides and potential dead tree debris. FEMA is more likely to compensate the village when these special causes are listed within our mitigation plan, if a catastrophe took place in North Bend. Fran discussed using the total allotment of $3,000 previously planned to landscape both corners of US 50 and St. Annes, to utilizing it on the east side only. The property on the west side is unconducive to landscaping and we have already obtained a Permissive Use Agreement for the property on the east corner. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott Sollmann discussed North Bend’s right-of-way permitting. At this time North Bend does not have a plan in place and Hamilton County does not issue permits for right-of-ways. Mayor Sammons suggested charging a flat fee for a 90-day duration period. Scott will present a resolution at our March council meeting with a blanket permit, having a $1,000 flat fee and a 90-day duration limit for work to be completed. All companies are required to restore the property back to the original condition. Public Utility companies would be exempt. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT No Report Minutes, February 26, 2018 OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, March 26, 2018 at 7:00pm Mayor Sammons asked if council could move up the June council meeting to Monday, June 18 as he will be out of town on June 25. All agreed. MAYOR’S FINAL COMMENTS Mayor Sammons mentioned that moving the President William Henry Harrison Birthday Tribute to Fridays and including Three Rivers School in the activities has been very beneficial. Three Rivers School has posted a video of the event on their website. He also mentioned that the General speaks to the students in the school auditorium after the formal event and the students are very interested in learning more about our history in North Bend. ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:53p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, February 26, 2018 TREASURER’S REPORT February 26, 2018 To Council Members for Your Information and Review We have closed out 2017 financially with the issuance of the 2017 Annual Financial Report. A copy of this has been distributed to each councilperson. Please direct any questions you may have concerning the report to me at the office. Copies of the report are also available to the public by visiting the Village office. Hamilton Co. Auditor approved our budget as submitted. We received $155,000 advance on the real estate property taxes. We issued 5 purchase orders this month – Eleni Triatafilou, $2,000, refund of street bond; Larry Smith Inc. $2,000, refund of street bond; a blanket PO for $20,000 for annual refunds of street bonds; Robert A. Goering, Treasurer, $870.99, property tax fee for 3 Miami Ave.; and Ohio Municipal League, $250.00, Councilmember training. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report – no report · Mayor’s Discretionary Fund Report – no report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT February 26, 2018 Rick Schultz - Ice/snow event 2/6 – 2/7; used approximately 15 tons. - Repair was made to snow plow. - Sign for the Point is in and will be installed when weather permits. - Repainted every gift box panel of the US 50 planter boxes and tops. - Repaired and painted planter boxes DEPUTY CLERK’S REPORT February 26, 2018 Marilyn Kramer - President William Henry Harrison’s Birthday Tribute went smoothly and was well attended. Our Facebook page has been updated with pictures and our article on this event was published in the Cincinnati Enquirer. - The Residential Recycling Incentive application was submitted February 12, 2018. We joined this program sponsored by Hamilton County in July, 2017, so the numbers submitted were only for a 6-month period. Our spring clean-up and tire recycling took place in spring, 2017, so we will not get credit for those recycling events. - The Ohio Department of Commerce, Bureau of Operations & Maintenance – Boilers, inspected our boiler and it passed. This is an annual inspection. We display our Certificate of Operation in the boiler room. - I’ve organized the storage closet with Rick’s help. All historical ledgers are now stored in the cabinets in council hall. The blueprints will be labeled and stored in the closet. All of the Fiscal Officer’s and Deputy Clerk’s paperwork is stored in the closet by year. We are at capacity, so I contacted the Ohio History Connection regarding their Records Retention Schedule and she stated that our Records Commission would need to formally approve how we want to handle disposing of paperwork. We would need to fill out form RC-2 and have the State Auditor and the Ohio History Connection approve it. After we adopt a system, we should have ample storage for years to come. I have a copy of the Records Retention Schedule from the Ohio History Connection. - Regarding the tree between the Council Hall building and the park, did we decide to trim the tree or have it cut down? - Joe and Bill have been confirmed for the Newly Elected Council Training Series on March 3 at the Marriott Northeast in Mason, Ohio. - Today we have Ms. Devon Lamding, a senior from Taylor High School, speaking with us about tobacco prevention in the Three Rivers area. 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