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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 February 25, 2019 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons gave the State of the Village Address. Please see attached. MINUTES Joe Bonner moved that the January 28, 2019 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Ron Hartoin made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick Schultz read his Maintenance Report and provided cost estimates for a new roof for the administration building. Dave Moorman asked Marty to check with our insurance company for possible reimbursement. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, February 25, 2019 POLICE REPORT Lt. Boeing reported there were 32 calls for service for January, 2019. One case was assigned to detectives for investigation and no cases were closed. There was one report of burglary at 3 Taylor Avenue. She reported an unknown person entered her residence and removed various items. There was another report of a person arrested for drug possession. GUESTS Mr. Scott Lynam, 17 Lakeview Drive, reported that his neighbor, Mr. Ken Addison, because of work done to his back yard, has caused a mud slide that is running across an easement, owned by Duke Energy, and then onto his property causing extensive damage. Fran Romweber suggested he take pictures and write a letter to Mr. Addison as a first step in rectifying the issue. Mayor Sammons asked Marilyn to check with Hamilton County to verify if permits were issued regarding the original work done on Mr. Addison’s property. Ms. Barb Gillespie, owns property at 9 E. Harrison Avenue, (adjacent to 154 Miami Avenue), complained that several cats are in the area and someone must be feeding them. Mayor Sammons stated that cats may have been living at 154 Miami Avenue. She also stated that an incident at 11 E. Harrison had the road blocked off by two police cars and an ambulance. Lt. Boeing will check into the incident and report back to Marilyn. She also stated rubbish is accumulating at 11 E. Harrison. Joe Bonner stated Marilyn had reported that issue to him while he was out of town and he will address the issue next week. Ms. Gillespie also stated there was a large hole in the sidewalk at the corner of W. Harrison and Lakeview. Rick stated he’s aware of that issue, it has been filled in as a temporary fix, and we are waiting for approval of grant monies to permanently correct the issue. FIRE REPORT Chief Ober reported there were 3 fire runs and 8 EMS details for the month of January, 2019. There was a tree down on Shady Lane. Chief Ober stated Miami Township is working on their five-year plan and he should have a proposal for North Bend in March for Fire and EMS costs. Dave Moorman stated our paperwork needs to be certified by the auditor by May 8 to place the levy on the August 6 ballot. THREE RIVERS SCHOOL No Report COMMITTEES: Finance - Mr. Moorman Dave Moorman stated he had the Outdoor Lighting Service Agreement from Duke Energy. Council had previously approved this agreement and the costs involved. Mayor Sammons signed the agreement. We will wait to hear from Chief Ober regarding the Fire and EMS report. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Minutes, February 25, 2019 Police & Fire – Mr. Deters No Report Planning & Zoning - Mrs. Romweber Fran reported she met with Jennifer Vatter, JMA, and filed the CRA Report. Law & Ordinance - Mr. Bonner Joe Bonner stated the rubbish has been removed from the property on Washington Avenue. Beautification – Fran Romweber No Report COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott discussed the Settlement Agreement between North Bend, Tisch Properties, LLC and Hamilton County Prosecutor’s office regarding razing 154 Miami Avenue. Scott thanked the prosecutor’s office and Mr. Deters for helping all parties come to an agreement. North Bend will contribute $25,000 to be paid directly to the certified demolition company within 30 days of completion of the project. Dave Moorman would approve the Settlement Agreement with the stipulation that “the property be graded and seeded”, noted in the agreement. Scott stated that is a normal part of the demolition company’s job, however, he will add that to the agreement. Fran Romweber made a motion to approve the Settlement Agreement and the disbursement of $25,000 toward razing 154 Miami Avenue. Dave Moorman seconded the motion. Motion carried 100%. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report Minutes, February 25, 2019 MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, March 25, 2019 at 7:00pm Mayor Sammons requested to schedule our April council meeting to be held Monday, April 22nd instead of April 29th. Scott Sollmann stated he will be out of town, but could participate by phone. Ron Hartoin asked that we discuss this at our March meeting. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:15 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, February 25, 2019 TREASURER’S REPORT February 25, 2019 To Council Members for Your Information and Review We have closed out 2018 financially with the issuance of the 2018 Annual Financial Report. A copy of this has been distributed to each councilperson. Please direct any questions you may have concerning the report to me at the office. Copies of the report are also available to the public by visiting the Village office. Hamilton Co. Auditor approved our budget as submitted. I requested advance payment of the real estate taxes per Resolution #2019-6. We issued no purchase orders this month. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report – no report · Mayor’s Discretionary Fund Report – no report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT February 25, 2019 Rick Schultz - Snow Events – February 1 – used 8 tons of salt February 10 – used 4 tons of salt - Cleaned catch basins during heavy rain. - Trash pickup along Route 50. - New post and sign at Miami and Route 50. - Started cutting back grasses and cleaning mulch beds as weather permits. - Cleaned and painted welcome sign on Shady Lane. - Started preparing posts for hanging baskets. - Installed LED light on rear of garage wall on Post Street (located on rear door) - Playground trash bins have been painted and repaired. - Roof estimates – Eckstein Roofing - $22,000 RSG Roofing - DEPUTY CLERK’S REPORT February 25, 2018 Marilyn Kramer The President William Henry Harrison Birthday Tribute event went very well. Congressman Chabot, Sheriff Neal, Judge Ruehlman and a representative from Brad Wenstrup’s office attended the event. Brigadier General Wright spoke to the attendees at Three Rivers School after a wonderful luncheon. A special thank you to Craig Hockenberry, Superintendent of Three Rivers School District. I submitted an article with pictures to the Enquirer. I filed the Residential Recycling Incentive (RRI) report with Hamilton County on February 11th. According to my calculations, we should receive $1,726.49 from Hamilton County for participating in this program. I hand-delivered North Bend’s check to Miami Township for Fire/EMS services for 2019 today. February 28, 2019 was the deadline. We received an email from the Ohio Emergency Management Agency. There are Hazard Mitigation Grant Program (HMGP) funds available statewide for eligible applicants to apply for projects that reduce risk to people and property from natural hazards and their effects. The deadline is March 22, 2019. Should we consider applying for funding to solve any storm water runoff problems? I contacted Steve Ferryman, the Mitigation Branch Chief, to ask about matching funds, estimates and other details. He stated the grant is 75% federally funded, 12.5% state funded and 12.5% would need to come from local government. Should we get estimates on the cost to submit any pre-applications by the March 22, 2019 deadline? The State Hazard Mitigation Team will meet and rank the project pre-applications. The highest ranked projects will be selected for full project application development. The emailed instructions include a long list of questions. I met with Dominique Walker, We Thrive representative, to give her an update on our Action Plan for our Wellness Committee. I’m looking for grants from the State of Ohio which may help pay for costs incurred for storing the Village’s information for our Records Retention Program. The next INEOS/PAG meeting is Thursday, February 28, 2019 at 5:30pm at the Addyston Municipal Building. The INEOS meeting schedule for the year is attached. Mike Kneflin, President of the Edinburgh Condo Association, signed the Contract for Village Services in 2019, between North Bend and Edinburgh regarding the hanging plant baskets. We will have a yard waste and tire dumpster event again this year in April or May. Dates will be announced soon. One of the lobby chairs in the office cracked and is unable to be repaired. I’d like to get approval for funds to replace two new chairs. 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