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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 February 24, 2021 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters (by phone), Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Dave Moorman moved that the January 25, 2021 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT Marty stated she closed out 2020. The Treasurer’s Report is available at the Village office. A motion was made by Dave Moorman to dispense with the requirement that Resolution 2021-10 be read on three separate days and be adopted upon its first reading. Ron Hartoin seconded the motion. Motion carried 100% Dave Moorman made a motion to adopt Resolution 2021-10 Establishing Fund for Public Safety Services Levy. Joe Bonner seconded the motion. Motion carried 100%. A motion was made by Dave Moorman to dispense with the requirement that Resolution 2021-11 be read on three separate days and be adopted upon its first reading. Ron Hartoin seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2021-11 Appropriating Monies Collected from the Public Safety Services Levy to the Public Safety Services Fund. Shirley Smith seconded the motion. Motion carried 100%. A motion was made by Dave Moorman to dispense with the requirement that Resolution 2021-12 be read on three separate days and be adopted upon its first reading. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2021-12 Authorizing Uniform Accounting Network “Opt-In” Feature on Village’s eServices Account to Monitor Reconciliation of Village’s Bank Balances on a Monthly Basis. Joe Bonner seconded the motion. Motion carried 100%. Minutes, February 24, 2021 PAY THE BILLS Shirley Smith made a motion to pay the bills. Joe Bonner seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT Ron Hartoin gave the Maintenance Report in Rick’s absence. Ron stated we purchased 46.5 tons of salt this season. Supply for all municipalities was extremely low at the salt dome. We have used 97.34 tons this season so far. Ron also discussed the purchase of new Christmas decorations. The 2021 budget is $5,600.00. If purchase is made from Temple Display, (low bid of $11,081.64), we would be able to pay half in 2021,with shipping costs and pay the remaining half in 2022. Ron Hartoin made a motion to accept the bid of $11,081.64 from Temple Display, paying half in 2021, plus the additional $264.62 to cover freight charges, and half in 2022. Fran Romweber seconded the motion. Motion carried 100%. Mayor Sammons stated Rick Schultz will be retiring July 1, 2021. He asked Marilyn to retrieve past maintenance supervisor job descriptions, get with Rick, and publish the advertisement for the job in March. Mayor Sammons, Ron Hartoin and Dave Moorman would interview the candidates. DEPUTY CLERK’S REPORT Marilyn Kramer reported North Bend’s Residential Recycling Incentive Program (RRI) report was filed with Hamilton County on February 17th. We had 40.15 tons of recycling for 2020. This includes residential recycling, our tire recycling event and the new leaf and yard waste recycling. We are only recycling 8.2% of our waste. Marilyn also filed an application with PEP for their $1,000 grant program they offer every year. I applied for a fire proof door and ceiling tiles for our Records room. Chief Ober recommended these items. Our Records Retention meeting was held today. The RC-2 will be filed with the Ohio History Connection in March, 2021. Marilyn stated that Joe Bonner, Bill Deters, Ron Hartoin and Shirley Smith’s term will expire at the end of 2021. Please visit the Board of Elections website and follow instructions to run for re-election. The deadline is August 4, 2021. Tickler File – Prepare resolution and contract for Edinburgh Condo Association regarding hanging flower baskets for 2021; Police contract is due March 9th. Hearing on mobile home park regulations; revisit installing basketball hoop on the playground. Mayor Sammons stated someone, (who wants to remain anonymous), is donating a Gorilla basketball hoop to be installed in the spring at the park. We will be able to close it, if rules are broken; flags are at half-staff per President Biden’s order in recognition of 500,000 deaths due to the Coronavirus. POLICE REPORT Sgt. Brian Schlasinger is our new police liaison. Sgt. Raker has been reassigned. Sgt. Schlasinger reported we had 39 calls for service for the month of January, 2021. No cases were sent to detectives and no cases were closed. There were no criminal reports. There was one auto accident. Mayor Sammons asked Sgt. Schlasinger if he was stationed in the Cleves office and if the COVID restrictions are in effect. Sgt. Schlasinger stated he is in the Cleves office as the Officer in Charge along with one clerk. He stated, during this period, the Sheriff’s Office was still operating under COVID-19 operating procedures and response was limited to priority details. Minutes, February 24, 2021 GUESTS No Report. FIRE REPORT Chief Lacey reported there was one fire detail and 12 EMS runs for the month of January. He stated he will email Marilyn his report earlier in the month so council can review it and have questions for him at the council meeting. Chief Lacey stated he has promoted 6 new lieutenants in Miami Township’s Fire Department. Miami Township broke ground on their new firehouse. He was happy to report there were zero COVID reports in North Bend for January. Chief Lacey has met with Duke Energy, who will begin a large project in March. There will be road closures and traversing lines across the river. Helicopters will be flying over the area as well. Chief Lacy said he was contacted by Mr. Larry Flynn who has the 1929 America LaFrance fire- truck. He was asking for original pictures of this firetruck which originated in North Bend. THREE RIVERS SCHOOL Principal Mark Smiley is reporting for Three Rivers School as Superintendent Ault had another commitment. Mr. Smiley stated that students are in school learning. The school staff have received their first round of vaccine shots. On March 5th, they will receive their second vaccine shot. The students will have state testing on March 22nd; they need to get a good measure of where the students are in learning remotely. Mr. Smiley said they’re noticing that students are managing in Language skills, however, there is a deficit in Math. There’s academic support in the summer months for students to catch up. Not all schools are providing this service. He mentioned the Citizen Advisory Network, CAN, for K-12 grades. Mr. Smiley talked about how the ACT is not required in 2020 to enter college because of the Coronavirus. Colleges want to look at the whole student; GPA, volunteering, etc. Mr. Smiley stated the average daily attendance in 2019 was 94.3%. This winter season, they hired a new Head Football Coach, Mr. David Dransman, formerly, Assistant Head Coach of Oak Hills High School. COMMITTEES: Finance - Mr. Moorman Dave mentioned that at the December council meeting, Ron Nunnery said he would like to see the council meeting videos published as early as possible. Dave, Jim Holt and Marilyn talked about how time consuming it was to coordinate schedules and pick up the disc/card or for Jim to drop them off. In the future, North Bend will give Jim 12 prepaid, self-addressed envelopes and Jim can mail both items to the office. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report. Minutes, February 24, 2021 Police & Fire – Mr. Deters Bill stated our contract expires on March 9, 2021. He has been in contact with Capt. Butler and Capt. Smith. They suggested we make payments to an escrow account at the rate of our new contract which is a 77%/23% split with the Village of Cleves, until the contract is finalized. Miami Township has decided not to participate with us. We can either decide on a 16-hour car for approximately $86,000yearly or a 20-hour car for $108,000 yearly (7 days per week). Dave Moorman asked if our choice is based on what the Village of Cleves decides. Bill stated it did not. Dave Moorman made a motion to approve a 16-hour car, seven days per week, with Hamilton County Sheriff’s Police Department. Fran Romweber seconded the motion. Motion carried 100%. Bill Deters will email Dave Moorman and Marta Fryman a directive to issue a check for $7,190.14 to an escrow account for police services. Planning & Zoning - Mrs. Romweber Ms. Brittany Hiser, owner of Java Jackets wanted to be here tonight, however, because of the power outage and change in meeting date, she’s unable to attend. Ms. Hiser had three flags advertising her business on the property. Fran stated temporary signage is permissible, however, another council member thought three signs were permitted for permanent advertising and advised Ms. Hiser of same. Fran is proposing North Bend purchase the flags because she was given incorrect information. Fran Romweber made a motion to reimburse Ms. Hiser with Java Jackets for the three signs she purchased for advertising in the amount of $1,119.87. Dave Moorman seconded the motion. Motion carried 100%. Fran met with Jennifer Vatter, JMA, regarding our CRA report and there has been no activity. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber No Report. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott stated that North Bend’s Planning and Zoning Commission will meet on Wednesday, March 3rd at 4:00pm in council hall. They will discuss the topic of trailer home parks and mobile home parks in North Bend. Fran will present to council their findings and recommendations at our March 29th council meeting. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS Dave Moorman said he read an article in the Enquirer that Union Township will be building a $1.8M firehouse with their COVID-19 funds. This is permissible because they will store COVID-19 products at that location. Minutes, February 24, 2021 LAW DIRECTOR’S NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, March 29th at 7:00pm MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Dave Moorman seconded the motion. Motion carried 100%. Meeting was adjourned at 8:22p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, February 24, 2021 TREASURER’S REPORT February 22, 2021 To Council Members for Your Information and Review We have closed out 2020 financially with the issuance of the 2020 Annual Financial Report. A copy of this has been distributed to each councilperson. Please direct any questions you may have concerning the report to me at the office. Copies of the report are also available to the public by visiting the Village office. I am waiting on the Hamilton Co. Auditor to approve our budget as submitted. I requested and received advance payment of the real estate taxes per Resolution. I request Council approve resolution #2021-10, Establishing the Public Safety Fund approved by voters in November, 2020. I request Council approve Resolution #2021-11, Approving Bank Reconciliation “opt-in” notifications. We issued 2 purchase orders this month – Duke Energy, $1,324.20, for the Christmas lights electric usage; and Java Jackets, $1,119.87, for reimbursement of banners. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report – no report · Mayor’s Discretionary Fund Report – no report · Credit Card Usage Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT February 22, 2021 Rick Schultz - Snow, snow, snow and more snow… We made a purchase of 46.5 tons of salt. Supply for all municipalities was extremely low at the salt dome. Large order was made by Miami Township but was not going to be delivered in time for last week’s record snow storms. We have used 97.34 tons this season so far. With Mayor Sammons help, we are in the process of obtaining a 150 ton donation of salt from Consolidated Grain and Barge. This should be completed this week. - Starting preparations for spring planting – Clean Planters; Soil Mix - Discussion on the purchase of new Christmas decorations. The 2021 budget is $5,600.00. If purchase is made from Temple Display (low bid), we would need $264.62 in additional funds to cover freight charges. DEPUTY CLERK’S REPORT February 22, 2021 Marilyn Kramer - North Bend’s Residential Recycling Incentive Program (RRI) report was filed with Hamilton County on February 17th. We had 40.15 tons of recycling for 2020. This includes residential recycling, our tire recycling event and the new leaf and yard waste recycling. We are only recycling 8.20%. - I filed an application with PEP for their $1,000 grant program they offer every year. We applied for a fire proof door and ceiling tiles for our Records room. - Our Records Retention meeting was held today. I’ll have the minutes for our March 29th council meeting. - We received a “thank you” from Dan Schoster’s family for the donation we made to Holy Family School. (A copy of their note is attached). - Joe Bonner, Bill Deters, Ron Hartoin and Shirley Smith; your term on council will end this year, 2021. Please visit the Board of Elections website and follow the instructions to run for re-election. I’ve attached the form you’ll need to apply and the deadline is August 4, 2021; however, please check the BOE’s website for any changes and further instructions. Tickler File - Prepare resolution and contract for Edinburgh Condo Association regarding hanging flower baskets. - Police Contract – March 9, 2021. - Revisit installing basketball hoop on the playground. - Hearing on mobile home regulations. | January 2012 | February 2012 | March 2012 | April 2012 | May 2012 | June 2012 | July 2012 | August 2012 | September 2012 | October 2012 | November 2012 | December 2012 | January 2013 | February 2013 | March 2013 | April 2013 | May 2013 | June 2013 | July 2013 | August 2013 | September 2013 | October 2013 | November 2013 | December 2013 | January 2014 | February 2014 | March 2014 | April 2014 | May 2014 | June 2014 | July 2014 | August 2014 | September 2014 | October 2014 | November 2014 | December 2014 | January 2015 | February 2015 | March 2015 | April 2015 | May 2015 | June 2015 | July 2015 | August 2015 | September 2015 | October 2015 | November 2015 | December 2015 | January 2016 | February 2016 | March 2016 | April 2016 | May 2016 | June 2016 | July 2016 | August 2016 | September 2016 | October 2016 | November 2016 | December 2016 | January 2017 | February 2017 | March 2017 | April 2017 | May 2017 | June 2017 | July 2017 | August 2017 | September 2017 | October 2017 | November 2017 | December 2017 | 2017 State of the Village | January 2018 | February 2018 | March 2018 | April 2018 | May 2018 | June 2018 | July 2018 | August 2018 | September 2018 | October 2018 | November 2018 | December 2018 | January 2019 | February 2019 | March 2019 | April 2019 | May 2019 | June 2019 | July 2019 | August 2019 | September 2019 | October 2019 | November 2019 | December 2019 | January 2020 | February 2020 | March 2020 | April 2020 | May 2020 | June 2020 | July 2020 | August 2020 | September 2020 | October 2020 | November 2020 | December 2020 | January 2021 | February 2021 | March 2021 | April 2021 | May 2021 | June 2021 | July 2021 | August 2021 | September 2021 | October 2021 | November 2021 | December 2021 | | Voting | Village Demographics | HIP Program | Building and Zoning | Minutes | Future Use | Trash Collection, Recycling | Police services | Fire and Emergency Services | Picture Gallery Page 1 | Village Officials | Important Phone Numbers | Airport Noise Complaints | State Officials | Harrison Birthday '08 | Storm Pictures | Harrison Birthday '09 | Village Ordinances | | Gas & Electric Aggregation Village of North Bend | | Return Home | Village Of North Bend | Hamilton County Government | Great Links | Contact Us | |
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