January 2014


	VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 January 27, 2014 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Reichert, excused absence Fiscal Officer: Mr. Sullivan Councilpersons: Mrs. Romweber, Mr. Hartoin, Mr. Nunnery, Mr. Welch, Mr. Moorman, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons delivered the State of the Village Address (attached) MINUTES Bill Welch moved that the December, 2013 Minutes be accepted. Ron Nunnery seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is attached Bill Welch made motion to accept Resolution 2014-01 Transferring General Funds to the Street Maintenance Fund. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-02 Transferring General Funds to the Parks and Recreation Fund. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Road Resolution 2014-03 Transferring General Funds to the Brower Road Capital Project Fund. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-04 Transferring General Funds to the Cliff Road Capital Project Fund. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-05 Transferring General Funds to the Lakeview Drive Capital Project Fund. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-06 Transferring General Funds to the Washington Avenue Sewer Project Fund. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-07 Establishing Fund #4908 for Reserve Funds for Future Street Improvement and Replacement. Ron Nunnery seconded the motion. Motion carried 100%. Minutes, January 27, 2014 Treasurer’s Report, Continued Bill Welch made motion to accept Resolution 2014-08 Transferring General Funds to the Reserve Fund for Future Street Improvement and Replacement. Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-09 Establishing the Beautification Fund (Fund #4909). Ron Nunnery seconded the motion. Motion carried 100%. Bill Welch made motion to accept Resolution 2014-10 Transferring General Funds to the Beautification Fund. Ron Nunnery seconded the motion. Motion carried 100%. PAY THE BILLS Fran Romweber made motion to pay the bills. Ron Hartoin seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT See Attached Report Mayor Sammons acknowledged that currently all salt is being donated by Consolidated Grain and thanked them. Rick Schultz, Maintenance Supervisor, encouraged residents to approach him with any issues regarding snow removal. Mayor Sammons brought up the idea to place a “North Bend” sign at the entrance to Aston Oaks; Rick Schultz is researching this topic. The pothole on Shady Lane will be patched as soon as weather permits. That part of Shady Lane will be reconstructed next spring with a Hamilton County grant. POLICE REPORT Lt. Daugherty (Sgt. Speers is away for training) reported there were thirty-eight (38) police calls for the month of December, 2013. Two (2) cases were assigned and one (1) closed. He recognized the work of North Bend’s maintenance crew during the snow emergencies. Lt. Daugherty explained the Levels of emergencies. Level 1 – Police only respond to incidents with injuries. Level 2 – This level is called by County Police. Level 3 – Citizens are banned from driving unless it’s an emergency. There was a discussion about cars left on the streets during snow incidents. Lt. Daugherty said a resolution would have to be adopted. Dave Moorman will investigate what policies other villages have to address this issue. Lt. Daugherty reviewed the law about hunting on your own property. He is going to invite the County Game Warden to give a presentation and answer any questions residents may have on March 6, at 6:00p.m. at the Miami Township Center. Mayor Sammons said the Aston Oaks Golf Course has asked about thinning the deer population on the course. Lt. said he will research this and that it would be good for the Golf Club representatives to attend the March 6th meeting. Lt. Daugherty said in the spring, a motorcycle officer will be working traffic enforcement in the North Bend and surrounding areas. Minutes, January 27, 2014 GUESTS Mayor Sammons welcomed new, Miami Township Trustee, Dan Blanton, attending tonight’s meeting. Mr. Blanton thanked the voters and pledged to do the job to the best of his ability. FIRE REPORT No Report THREE RIVERS SCHOOL DISTRICT Kate Fenton, a representative for the Three Rivers Local School District, went over a few events at the school. “Coffee with Mr. Bailey” is January 30th from 8:00–9:15a.m. Call the school for reservations. On February 7th the Three Rivers School Band and approximately sixty (60) students will participate in the William Henry Harrison Birthday Celebration. On February 23, Business teams will be having their annual mattress sale at the new school. February 26 thru March 2, Phantom of the Opera will be showing at the new school. Please buy your tickets on-line. Three Rivers School thanked North Bend for their support in the transition to the new school. COMMITTEES: Finance - Mr. Welch No Report Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin Ron Hartoin said with the salt shortage, streets will need to be prioritized. Regarding the Village’s options to addressing violations of the Property Maintenance Code, Ron deferred to the Law and Ordinance section. Police & Fire – Mr. Nunnery No Report Planning & Zoning - Mrs. Romweber On December 23, the Planning Commission meeting was held regarding the 8,100 sq. ft. facility being built at North Bend Center. It’s for gymnastic s and karate. Fran Romweber pledged to make sure the building meets the requirements agreed upon at the December 23rd Planning meeting. Law & Ordinance - Mr. Moorman Regarding the Village’s options for addressing violations of the Rental Permit Ordinance, notifications were sent to the four rental property owners not complying with the Ordinance. Dave Moorman and Dick Weber visited these four residences. Follow-up contact was made with one owner. Through 12/31/2013, each property is subject to $6,000.00 in fines, and fines continue to mount at $150.00 per day without a Rental Permit. Minutes, January 27, 2014 Law & Ordinance, Continued Jim Reichert made a report to Council on options available to Council. Dave Moorman summarized the report content to Council. Jim also prepared a report of options available to Council against chronic property maintenance code violators. Mayor Sammons reviewed the fact that these four property owners are in violation of North Bend law and the Mayor would like to know what avenue can be taken. A discussion was held regarding this topic. Dave Moorman emphasized that North Bend is still willing to work with these rental property owners. Beautification – Fran Romweber The Beautification Committee met on January 11, 2014 and discussed our Three-Year Plan which was approved by the Committee. Fran Romweber reviewed that Plan. There was a discussion of our plans for the playground equipment that has been donated by the City of Montgomery. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS No Report MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Dave Moorman reviewed the United States Tennis Association Youth Program. He attended a youth coach’s clinic on January 15, 2014 to teach community members how to train elementary students the game of tennis. A follow-up meeting is scheduled for January 31, from 10:30am – 12:00n at the Miami Township Center. LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT Mayor Sammons reviewed the Gas Aggregation Program and wants to form a Committee to interview possible companies to provide the Gas Aggregation Program. OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS No Report Minutes, January 27, 2014 MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Ron Nunnery seconded the motion. Motion carried 100%. Meeting was adjourned at 8:16p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, January 27, 2014 TREASURER’S REPORT January 27, 2014 To Council Members for Your Information and Review We rolled over the accounting system to 2014 this month with no major issues. With the New Year we must replenish the various funds that we pay our bills from by transferring money from the general fund. These transfers must be done by council resolution. Mr. Reichert has prepared those resolutions and we will be asking for their adoption later in this meeting. Also as part of the New Year we must rewrite and approve all our Purchase orders and blanket certificates. We try to write these as needed but with the New Year comes a substantial amount of them. I have prepared a list for council to review before asking for the three signatures on each. As always I encourage questions or clarifications of any of the P.O.’s or Blanket Certificates either now or at the office. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report · Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Edward Sullivan, Fiscal Officer MAINTENANCE REPORT RICK SCHULTZ JANUARY 27, 2014 Snow Removal – Salt – We started 2014 with 46 tons on hand. We had 75 tons delivered to salt dome on Cooper Road on 1/8 and 1/9. Balance as of today is 12.5 tons. We have used 166.5 tons to-date this year compared with 77 tons last season. We have 75 tons ordered, but we are on a temporary hold. Our contract person has been trained on both routes. Equipment – Repairs – Meyer snow plow had to have welding repairs. Ordered new cutting edges, made of rubber that will cut down on the wear of both trucks and snow plows. - Tractor has been sent out for service - When tractor comes back, we will send out mower for service Holiday Decorations – I’d like to thank Cleves for the help and use of their bucket truck. We also helped Cleves with their decorations as well as Addyston. We took down Council Hall decorations and stored away. New Equipment – the new chipper has arrived. VILLAGE OF NORTH BEND RESOLUTION 2014-01 Resolution Transferring General Funds to the Street Maintenance Fund WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are needed in order to carry out the function of maintaining streets and roadways located within the Village; and WHEREAS, sufficient funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio 6 members elected thereto concurring: That $40,000.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Street Maintenance Fund (Fund #2011) to be used for the purposes for which said funds exist. Adopted this 27th day of January, 2014. ______________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form: ______________________________________ James A. Reichert, Law D VILLAGE OF NORTH BEND RESOLUTION 2014-02 Resolution Transferring General Funds to the Parks and Recreation Fund WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are needed in order to carry out the function of maintaining parks located within the Village; and WHEREAS, sufficient funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio 6 members elected thereto concurring: That $6,000.00 be and the same is hereby authorized to be transferred by the Fiscal Officer from the Village General Fund to the Parks and Recreation Fund (Fund #2041) to be used for the purposes for which said funds exist. Adopted this 27th day of January, 2014. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form: ______________________________________ James A. Reichert, Law Director VILLAGE OF NORTH BEND RESOLUTION 2014-03 Resolution Transferring General Funds to the Brower Road Capital Project Fund WHEREAS, the Village Fiscal Officer has determined that additional funds are necessary for the purpose of making the annual payment for the Brower Road Improvement Project; and WHEREAS, said funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio _____ members elected thereto concurring: That $3,404.85 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Brower Road Capital Project Fund to be used for the purposes for which said funds exist. Adopted this 29th day of April, 2013. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form VILLAGE OF NORTH BEND RESOLUTION 2014-04 Resolution Transferring General Funds to the Cliff Road Capital Project Fund WHEREAS, the Village Fiscal Officer has determined that additional funds are necessary for the purpose of making the annual payment for the Cliff Road Improvement Project; and WHEREAS, said funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio _____ members elected thereto concurring: That $6,250.50 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Cliff Road Capital Project Fund (Fund #4901) to be used for the purposes for which said funds exist. Adopted this 27th day of January, 2014. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form VILLAGE OF NORTH BEND RESOLUTION 2014-05 Resolution Transferring General Funds to the Lakeview Drive Capital Project Fund WHEREAS, the Village Fiscal Officer has determined that additional funds are necessary for the purpose of making the annual payment for the Lakeview Drive Improvement Project; and WHEREAS, said funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio _____ members elected thereto concurring: That $867.25 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Lakeview Drive Capital Project Fund to be used for the purposes for which said funds exist. Adopted this 29th day of April, 2013. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form ______________________________________ VILLAGE OF NORTH BEND RESOLUTION 2014-06 Resolution Transferring General Funds to the Washington Avenue Sewer Project Fund WHEREAS, the Village Fiscal Officer has determined that additional funds are necessary for the purpose of making the annual payment for the Washington Avenue Sewer Project; and WHEREAS, said funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio _____ members elected thereto concurring: That $5,550.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Washington Avenue Sewer Project Fund (Fund #4904) to be used for the purposes for which said funds exist. Adopted this 27th day of January, 2014. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer VILLAGE OF NORTH BEND, OHIO Resolution No. 2014-07 ESTABLISHING FUND #4908 FOR RESERVE FUNDS FOR FUTURE STREET IMPROVEMENTAND REPLACEMENT WHEREAS, the State of Ohio Auditor has directed the Village to establish separate funds for its Capital Projects; and WHEREAS, the Council of the Village of North Bend has determined that the establishment of a reserve for future street improvement and replacement projects is wise and beneficial to the vitality, financial security and welfare of the Village; NOW IT IS THEREFORE RESOLVED by the Council of the Village of North Bend, Hamilton County, Ohio _____ members elected thereto concurring: That Fund #4908 entitled Reserve Fund for Future Street Improvement and Replacement is hereby established. So Resolved this 27th day of January, 2014. ____________________________________ Mayor Doug Sammons Attest: ____________________________________ Ed Sullivan, Fiscal Officer VILLAGE OF NORTH BEND RESOLUTION 2014-08 Resolution Transferring General Funds to the Reserve Fund for Future Street Improvement and Replacement WHEREAS, the Council for the Village of North Bend, Hamilton County, Ohio has determined that funds are necessary for the purpose of maintaining a reserve for future street improvement and replacement; and WHEREAS, said funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio _____ members elected thereto concurring: That $80,000.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Reserve Fund for Future Street Improvement and Replacement (Fund #4908) to be used for the purposes for which said funds exist. Adopted this 27th day of January, 2014. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form ______________________________________ James A. Reichert, Law Director VILLAGE OF NORTH BEND, OHIO Resolution No. 2014-09 ESTABLISHING THE BEAUTIFICATION FUND (FUND #4909) WHEREAS, the State of Ohio Auditor has directed the Village to establish separate funds for its Committees’ receipts and disbursements; and WHEREAS, the Council of the Village of North Bend has determined that the establishment of a fund for the Beautification Committee’s projects is wise and beneficial to the vitality, financial security and welfare of the Village; NOW IT IS THEREFORE RESOLVED by the Council of the Village of North Bend, Hamilton County, Ohio _____ members elected thereto concurring: That Fund #4909 entitled the Beautification Fund is hereby established. So Resolved this 27th day of January, 2014. ____________________________________ Mayor Doug Sammons Attest: ____________________________________ VILLAGE OF NORTH BEND RESOLUTION 2014-10 Resolution Transferring General Funds to the Beautification Fund WHEREAS, the Fiscal Officer of the Village of North Bend has determined and Council agrees that additional funds are needed in order to carry out the function of the Beautification Committee; and WHEREAS, sufficient funds are currently available in the General Fund; NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio 6 members elected thereto concurring: That $11,959.52 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Beautification Fund (Fund #4909) to be used for the purposes for which said funds exist. Adopted this 27th day of January, 2014. ______________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer State of the Village Address Monday, January 27th, 2014 225 years ago, our forefathers had the foresight to establish the Village of North Bend. Since then, the Village has been the home of two US Presidents and many others who have influenced the direction of this Village. North Bend, until recently, was the home of Taylor High School for almost 100 years and that rich history helped create a new and exciting new school that now resides in the Village of Cleves that will serve our young residents into the long foreseeable future. Over two decades ago, our previous council had the foresight to work with a developer who decided to build a golf course community in this historic Village. This decision has transformed the landscape of the Village and has provided great diversity to this historic Village. As a country, we recently went through a horrible financial recession and this affected everyone. Some of us lost our jobs and others had to go back to work. We all needed to look at things differently not only on a personal level but as a community and as a Village Council. I am so proud to announce that the Council responded and as of today, the state of the Village is on strong financial footing. Since the recession hit, Council was able to renovate Council chambers, improve our transportation equipment, improve our roads, enter into a long-term agreement with Miami Township to service the Village from an EMS/Fire perspective and to contract with a full-time police car in order for the Sheriff’s Dept. to continue to provide superior police protection to our Village. We did all of these things while coming in under our annual budget. As a council, we will always make sure that the Village is on strong financial footing and that we can continue to provide the core services that our residents expect of us. When I ran for Mayor in 2011, I told everyone that I wanted to establish a beautification committee to help beautify the Village. I felt that if we focused on this effort, it will create a return on investment to our community by improving home values, enhance our view of our Village and to make our Village a better place to live. In January, 2012, we established that committee and it has been headed up by Councilwoman Fran Romweber. Through her leadership along with the participation of other members of the committee, we established a 3 year plan. In that plan, we wanted to improve our gateway to the community and we did that with the improvements to the property at Miami Ave. and US 50, called the Point. We also wanted to place flowers throughout the Village and we did that with the help from our Maintenance Super visor, Rick Schultz, who built and deployed 12 planters throughout the Village. We also wanted to expand on our Christmas decorations and we did that by adding lights throughout the entire Village. This is only the beginning! We have since earned a WeThrive grant and in the spring of this year and we will be installing a new playground in the property next to our administration building. This equipment is being donated by the City of Montgomery which will go a long way in establishing a place for our young residents to play. We are also looking at installing banners throughout the Village that reflect current events going on in the Village along with seasonal banners. We also plan on installing 3 flag poles at the Point that will be lit and enhance our gateway. The Village continues to provide the core services such as snow removal, grass cutting, property maintenance and maintaining our roads. This is managed through our maintenance area which is lead by Rick Schultz. Rick has been a great addition to our Village and he has provided us with great leadership into improving the way we do things and provides us with ideas that we would have never thought of. He and his crew have been very responsive to the residents of the Village and always go the extra yard when responding to their needs. As the Mayor of the Village, I pledge to you that I will continue to seek the opinions of our residents when formulating new ordinances, establishing new services or adding improvements to our Village. I have mentioned on numerous occasions that I would like to see our citizens more active in their government. Government is only as good as the citizens in it. That means coming to meetings and learn more about what we are doing as a Council. Question our decisions. I will never have an issue when a citizen believes we have made a bad decision and questions us. We are here to make government better for the Village we all live in. I believe I am not speaking out of turn when I say that all of the members of this Council are receptive to new ideas and willing to work with anyone when they feel something can be done better. I believe that was illustrated when we enacted the new rental permit ordinance. As we get ready to celebrate the birthday of our 9th president, William Henry Harrison, let us keep in mind why we have government. We are here to maintain a Village we all chose to live in. Provide services that make everyone’s life easier to live and through our collective efforts help this Village thrive. I look forward to a successful 2014 for all of the promise it provides and I am still honored that the citizens of this historic Village chose me as their Mayor. 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