VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

January 25, 2016



Meeting was called to order at 7:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Mr. Sullivan

Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, absent

Mr. Moorman, excused, Ms. Smith, Mr. Boll

MAYOR’S OPENING STATEMENT

Mayor Sammons reviewed the Riverfront Development Project and showed Council the three
schemes that the engineering company, MKSK, has designed.

MINUTES

Ron Hartoin moved that the December 21, 2015 minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Tim Boll made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

Mayor Sammons asked about a large crack in the road on Shady Lane. Rick Schultz stated the contractor will repair it in the spring. He will make temporary repairs on a priority basis.

Council complimented Rick and crew on the snow response.

Marilyn Kramer reviewed the Community Health Initiative to be held in Council Hall on Saturday, February 20th and urged council members to attend. This is in cooperation with Hamilton County Public Health.

Mayor Sammons would like to add a title of Deputy Clerk to the agenda where Marilyn will report on her work. It is to be added after the Maintenance Supervisor’s Report.



Minutes, January 25, 2016

POLICE REPORT

Sgt. Raker reported there were 41 calls for the month of December. Two cases were assigned to detectives during this period and two cases were closed.

GUESTS

No Report

FIRE REPORT

Chief Ober reported there were 4 fire runs and 14 EMS details. In 2015, there were 29 total fire runs compared to 33 in 2014. In 2015, there were 132 EMS details compared to 139 in 2014.

There was a discussion about completing fire hydrant repairs and replacements in the spring.

THREE RIVERS SCHOOL DISTRICT

No Report

COMMITTEES:

Finance - Mr. Moorman (Tim Boll made motion to adopt resolutions in Dave’s absence)

Tim Boll made motion to adopt Resolution 2016-01 Transferring General Funds to the Street Maintenance Fund in the Amount of $119,000. Fran Romweber seconded the motion. Motion carried 100%.

Tim Boll made motion to adopt Resolution 2016-02 Transferring General Funds to the Brower Road Capital Project Fund in the Amount of $6,850. Fran Romweber seconded the motion. Motion carried 100%.

Tim Boll made motion to adopt Resolution 2016-03 Transferring General Funds to the Cliff Road Capital Project Fund in the Amount of $6,250. Fran Romweber seconded the motion. Motion carried 100%.

Tim Boll made motion to adopt Resolution 2016-04 Transferring General Funds to the Lakeview Drive Capital Project Fund in the Amount of $1,750. Fran Romweber seconded the motion. Motion carried 100%.

Tim Boll made motion to adopt Resolution 2016-05 Transferring General Funds to the Washington Avenue Sewer Project Fund in the Amount of $2,350. Fran Romweber seconded the motion. Motion carried 100%.

Tim Boll made motion to adopt Resolution 2016-06 Transferring General Funds to the Reserve Fund for Future Street Improvement and Replacement in the Amount of $80,000. Fran Romweber seconded the motion. Motion carried 100%.

Tim Boll made motion to adopt Resolution 2016-07 Transferring General Funds to the Beautification Fund in the Amount of $5,869. Fran Romweber seconded the motion. Motion carried 100%.

Minutes, January 25, 2016

Light, Water and Sewer - Ms. Smith

No Report

Shirley Smith stated our Veteran’s plaque is finished and will be installed at our memorial in the spring. She showed Council the new plaque and the cost was $253.88. The four new names of North Bend veterans to be added to our memorial are Freeman Beck, Jr., Frederick E. De Voll, Lesa Fields-Hamilton and David James Villani. Mayor Sammons thanked Shirley for her work on this project.

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Boll

No Report

Planning & Zoning - Mrs. Romweber

No Report.

Law & Ordinance - Mr. Nunnery

No Report

Beautification – Fran Romweber

Fran Romweber updated Council with information from the January 16th Beautification Committee meeting. There will be five, double hanging baskets placed in Aston Oaks.

North Bend will begin street sweeping, once in the spring and once in the fall. The Beautification Committee meeting minutes are attached.

COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

Scott Sollmann reviewed the existing tall grass and weeds ordinance. There was a discussion regarding how the ordinance should be enforced and any changes that may be made.

Scott Sollmann also reviewed the status of the Addison bankruptcy.

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

No Report

Minutes, January 25, 2016

MAYOR’S NEW BUSINESS/ REPORT

No Report

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

President Harrison’s birthday celebration is Friday, February 5 at 10:30am. We will walk at 10:45am starting at council chambers. Contact Bev Meyers for lunch reservations at 941-3744.

North Bend will hold a meeting in cooperation with Hamilton County Public Health on Saturday, February 20th at 9:00am in Council Hall. Learn more about the health of North Bend. All residents are welcome.

Our next council meeting will be Monday, February 29, 2016 at 7:00pm

Mayor Sammons showed Council our PEP (Public Entities Pool) calendar. They published three pictures of North Bend. (Shown in the months of July, December and the back cover).

MAYOR’S FINAL COMMENTS

No Report

ADJOURNMENT:

Shirley Smith made motion to adjourn the meeting. Tim Boll seconded the motion. Motion carried 100%. Meeting was adjourned at 7:43p.m.


Respectfully Submitted,

_____________________________ _______________________________

Fiscal Officer Mayor

Minutes, January 25



TREASURER’S REPORT

January 25, 2016

To Council Members for Your Information and Review

We have closed out 2015 financially with the issuance of the 2016 Annual Financial Report. A copy of this has been distributed to each councilperson. Please direct any questions you may have concerning the report to me at the office. Copies of the report are also available to the public by visiting the Village office.

With the coming of the new year we are faced with reissuing all of our Purchase Orders and Blanket certificates. I will address this after finishing my presentation of this report.

Later in this meeting Mr. Boll will ask for your adoption of seven resolutions approving the transfer of funds from our general fund to our various operating funds. This is a yearly need as these funds are not self-sustaining.

Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report – no report – no expenses submitted thus far this year

Copies of all the above reports are available for public viewing at the Village Office.

Respectfully submitted, Edward Sullivan, Fiscal Officer

TREASURER’S REPORT ADDENDUM

January 25, 2015


To Council Members for Your Information and Review



As Council is aware I missed the 12/21/2015 meeting due to a broken ankle.

The following Purchase from December need 3 signatures each.

We wrote four purchase orders this month which I will be asking council to approve with three signatures at the next meeting:

$14,858 for the repair of Aston Oaks drive as approved by council in November. This is being paid from the road reserve fund

$821.50 for police(911 calls) communications payment. Our funds for this ran short as there was an increase during the year

$821.50 for Fire communications(911 calls) payment. Our funds for this ran short as there was an increase during the year

$4248.25 for the security camera installation. This is being paid from a grant received from Interact from Health



Respectfully,

Edward Sullivan, Fiscal Officer


MAINTENANCE REPORT JANUARY 25, 2016 RICK SCHULTZ

Christmas decorations taken in and stored. Thanks to Cleves maintenance for the use of their bucket truck.

Planters and post with banners were brought in and stored.

Started repairing and painting planters for spring.

Completed brush cut back on south side of Three Rivers Parkway.

Snow call out - Sunday 1/10, Wednesday, 1/20 and Friday, 1/22 – Used a total of 30 tons of salt.

Patched pot hole @ St. Annes and Three Rivers Parkway