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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 January 30, 2017 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, by phone, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons gave an update on the Riverfront Project. He met with Congressman Chabot asking for possible management of the Interpretive Center with federal funds. Congressman Chabot was receptive to the idea and will meet with his Chief of Staff to begin this process. Mayor Sammons also met with the Fifth Third Bank Foundation officer and they are very interested in the historical aspect of the project. Steve Johns of Hamilton County attended both meetings. He suggested Mayor Sammons host an event where all prospective investors can learn about this wonderful project for the west side of Cincinnati. Hamilton County awarded $7,500 to North Bend for the US 50 Road Diet, which is part of our Riverfront Project and asked Clete Benken from MKSK to design this project. This consists of narrowing Three Rivers Parkway (US 50) to two lanes and slowing traffic for the portion between the Addyston and North Bend boundary line thru to E-town in Whitewater Township. Mayor Sammons will set up another Riverfront Project Committee meeting soon. MINUTES Ron Hartoin moved that the December 19, 2016 Minutes be accepted. Ron Nunnery seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Our audit will take place this year for the 2015 and 2016 period. Marty Fryman has reported that 2016 has not yet been closed. The Accounting Method (OCBOA, currently used by the Village or Regulatory, an option) was discussed by Council. Retaining OCBOA, the more in depth filing method, was recommended. Minutes, January 30, 2017 PAY THE BILLS Ron Nunnery made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were 46 calls for the month of December. Two cases were assigned to detectives and two cases were closed. There was an apartment robbery at 154 Miami Avenue and a theft from an automobile parked at 154 Miami Avenue. There was a domestic violence call on Brower Road. GUESTS Mr. Glenn Wauligman of Performance Construction purchased six acres on Sunset Avenue from John Niehaus zoned M-1. He passed out paperwork showing what equipment he would like to store on his property. They include: 3 - 12’x60’ and 1 – 12’x40’ trailers, 2 semi-tractor trailers and 1 mini excavator. Mayor Sammons asked Mr. Wauligman to contact Eric Fazzini of Hamilton County to verify no permits are needed. Mr. Moorman recommended that, in consideration of this request, Mr. Fazzini assure that all existing Village of North Bend Planning & Zoning Code provisions are met. Also as a courtesy, we’d like to set up a meeting and send notices to the affected neighbors on Edinburgh Place, Abbey Hill and St. Andrews. Mr. Howard Seaver with the American Legion Post 485 and the Cleves-Three Rivers Kiwanis introduced Jacob Pierson and Kyle Kent of Taylor High School. They have been selected to participate in the Buckeye Boys State Program for 2017, which will take place at Miami University. This is a training program for boys who show an interest in government. They asked council questions regarding how to govern a village and what’s important as a leader. They will report back to North Bend after attending this program. Mr. James Pessler did not attend tonight’s meeting to discuss the possible development of property along Three Rivers Parkway. FIRE REPORT Chief Ober reported three fire runs and ten EMS details for the month of December. There was an automobile accident on Three Rivers Parkway near Consolidated. Mayor Sammons asked Chief Ober to collect traffic data for the past three years on Three Rivers Parkway for the proposed Road Diet. He would like to pass that information on to ODOT. THREE RIVERS SCHOOL Craig Hockenberry, Superintendent reported the entire sixth grade of Three Rivers School will attend our President William Henry Harrison Birthday Tribute on Friday, February 3rd. There are several events scheduled for Three Rivers School: UGGS Project-February 4-collecting shoes for those in need; Athletic Hall of Fame-February 11-Ten athletes will be inducted this year; Teacher of the Year Award – Nancy Fleckinger will be recognized; The play, Sister Act- February 17-18-19; Veterans in Wheelchairs-July 17-22 Minutes, January 30, 2017 COMMITTEES: Finance - Mr. Moorman Dave Moorman made motion to adopt Resolution 2017-01 Transferring $125,000 from General Funds to the Street Maintenance Fund. Tim Boll seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Resolution 2017-02 Transferring $6,850 from General Funds to the Brower Road Capital Project Fund. Tim Boll seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Resolution 2017-03 Transferring $6,250 from General Funds to the Cliff Road Capital Project Fund. Tim Boll seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Resolution 2017-04 Transferring $1,750 from General Funds to the Lakeview Drive Capital Project Fund. Tim Boll seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Resolution 2017-05 Transferring $2,350 from General Funds to the Washington Avenue Sewer Project Fund. Tim Boll seconded the motion. Motion carried 100% Dave Moorman made motion to adopt Resolution 2017-06 Transferring $12,000 from General Funds to the Beautification Fund. Tim Boll seconded the motion. Motion carried 100%. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Nunnery No Report Beautification – Fran Romweber Fran reported that the Beautification Committee has selected Saturday, May 13 as our volunteer day to plant flowers. COUNCIL’S OLD BUSINESS No Report Minutes, January 30, 2017 LAW DIRECTOR’S OLD BUSINESS Scott Sollmann drafted an ordinance regarding littering in North Bend. This ordinance is more specific and could be added to the Title 13: Nuisances, section of North Bend’s Code of Ordinances. This ordinance also addresses pollution in our waters. As Chair of the Beautification Committee, Fran Romweber asked council to review the paperwork and advise Scott of any revisions. MAYOR’S OLD BUSINESS President William Henry Harrison’s 244th Birthday Tribute is Friday, February 3rd at 10:30am in Council Hall. COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, February 27, 2017 at 7:00pm MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Nunnery made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 8:30 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, January 30, 2017 TREASURER’S REPORT January 30th, 2017 To Council Members for Your Information and Review To date I have not closed 2016. Per the UAN system North Bend filed OCBOA (Other Comprehensive Basis of Accounting) which is a more in depth filing method. I completed this filing method to be told by the Auditor that 2015’s filing was in error and North Bend was supposed to file Regulatory. This has set back the closing of 2016. Additionally, there is a new footnote process required by the State Auditor I am still working on. As we begin 2017 we are faced with issuing our intial batch of purchase orders and blanket certificates to authorize our paying of the bills. I previously sent to Council a list of the 33 items to be approved by council tonight. We issued 2 Purchase orders prior to year end 2016 for – Hamilton Co. Regional Planning - $270.00 for 2017 RPC fee and $250.00 for 4th quarter zoning services. The beginning of the year is also when we transfer funds from our general fund to our various other funds to provide resources for those funds during 2017. Those resolutions will be offered to council later in this meeting. Distributed to council members this month are the following reports: • Monthly Cash Flow Analysis: Showing money in/money out and the check book balance • Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting • Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting • Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting • Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance • Year to Date Beautification Accounting Report • Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT January 30, 2017 Rick Schultz Snow Events – This month we used 15 tons of salt. So far this season we have used 20 tons. Completed removing Christmas decorations and storing them. New snow plow was installed. That’s why we’ve not had snow!! Completed repairs and painting of planters for spring planting. Also filled with soil. I met with West Hills Greenhouse to finalize the colors and types of flowers for spring planting. Continued replacing lighting with LED bulbs and fixtures. Hamilton County corrections detail picked up trash along south side of Three Rivers Pkwy; from Cleves to Shady Lane. They will return for another day next month. North Bend maintenance removed debris along Shady Lane. Carpets were cleaned in council hall and in the office area. Repaired pump on heating system. We used parts off the old motor. The playground/sidewalk lights should be completed by the end of this week. DEPUTY CLERK’S REPORT January 30, 2017 Marilyn Kramer Update on Presidential Playground fitness equipment – I spoke with Steve Ellis of Recreation’s Outlet and our adult fitness equipment has shipped. He will need the weather to consistently remain at 40 or higher to install the rubber matting around the fitness equipment. Update on 3 Miami Demolition – Rainbow Environmental was there today doing an asbestos assessment. This appointment is being paid by Hamilton County. Dave with Hamilton County assured me there is funding for this project, however, $25,000 is the cap amount. Our Veteran Memorial walkway pavers are ready for pick-up. Rick will install them in the spring. Our Spring Clean Up will be April 17- May 08, 2017. The cost is $380.00. We will also have a tire dumpster for one week during this time frame. President William Henry Harrison’s Birthday Celebration is this Friday, February 3rd at 10:30 am in Council Hall. We will have coffee and donuts before our memorial walk to the tomb. I’ve been working on the program and it’ll be printed Wednesday. I’ve contacted all major TV stations to cover this event; no confirmations. I sent a notification to the Community Press with no confirmation of publication. I’d like to ask if North Bend would want to pay for professional brochures on President Harrison to have in Council Hall and possibly have at the tomb for visitors. I’ve asked repeatedly for brochures from the Ohio History Connection and they are stating funding as the problem. Kahny Printing has quoted: 8.5 x 11 tri-fold brochure - #100 - $129.00, #200 - $243.00 and #500 - $458.74 along with a one-time design set up fee of $90.00. This includes printing, color design and pictures. 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