VILLAGE OF NORTH BEND
21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
January 22, 2018
Meeting was called to order at 7:00 P.M. by Mayor Sammons.
Mayor: Mr. Sammons
Law Director: Mr. Sollmann
Fiscal Officer: Ms. Fryman
Councilpersons: Mr. Moorman, by phone, Mr. Deters, Mr. Bonner,
Mrs. Romweber, Mr. Hartoin, Ms. Smith
MAYOR’S OPENING STATEMENT
Mayor Sammons advised council that the Riverfront Development Project was not selected by the CBC for Governor Kasich’s Capital Funding. He asked Marilyn to find out what projects were chosen.
Mayor Sammons talked about how our federal government is running without a budget in place. He asked citizens to place their differences aside; reach out to your Congressman and ask them to address these problems.
Fran Romweber moved that the December 18, 2017 minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%.
The Treasurer’s Report is available at the Village office.
Marty stated that 2017 is reconciled but not closed.
PAY THE BILLS
Fran Romweber made motion to pay the bills. Ron Hartoin seconded the motion. Motion carried 100%.
MAINTENANCE SUPERVISOR’S REPORT
The Maintenance Supervisor’s Report is available at the Village office.
DEPUTY CLERK’S REPORT
The Deputy Clerk’s Report is available at the Village office.
Lt. Andy Guy reported there were 34 calls for the month of December. One case was assigned to detectives and no cases were closed by detectives.
Lt. Guy stated that the police contract will be a standard three year contract with a 3% increase each year.
Chief Ober reported there was one fire detail at 47 E. Harrison Avenue and seven EMS runs. None of the EMS runs were drug related. Drug details are on the decline.
THREE RIVERS’ SCHOOL
Finance - Mr. Moorman
Dave Moorman made motion to adopt Resolution 2018-01 Transferring General Funds to the Street Maintenance Fund. Joe Bonner seconded the motion. Motion carried 100%.
Dave Moorman made motion to adopt Resolution 2018-02 Transferring General Funds to the Brower Road Capital Project Fund. Joe Bonner seconded the motion. Motion carried 100%.
Dave Moorman made motion to adopt Resolution 2018-03 Transferring General Funds to the Cliff Road Capital Project Fund. Joe Bonner seconded the motion. Motion carried 100%.
Dave Moorman made motion to adopt Resolution 2018-04 Transferring General Funds to the Lakeview Drive Capital Project Fund. Joe Bonner seconded the motion. Motion carried 100%.
Dave Moorman made motion to adopt Resolution 2018-05 Transferring General Funds to the Washington Avenue Sewer Project Fund. Joe Bonner seconded the motion. Motion carried 100%.
Dave Moorman made motion to adopt Resolution 2018-06 Requesting County Auditor to Make Advance Payment of Taxes. Joe Bonner seconded the motion. Motion carried 100%.
Dave Moorman made motion to adopt Resolution 2018-07 Authorizing the Mayor to Execute a Contract on Behalf of the Village of North Bend with the Hamilton County Board of Commissioners Regarding the Sale of Personal Property on the County’s Internet Surplus Auction Site. Joe Bonner seconded the motion. Motion carried 100%.
Dave reported that our curbside waste contract expires with Miami Township in December, 2018. Mr. Sollmann is preparing a "DRAFT" Request for Quote document for review and feedback during February and March. The target date for RFQ issuance is April 1, 2018.
Light, Water and Sewer - Ms. Smith
Maintenance - Mr. Hartoin
Police & Fire – Mr. Deters
Planning & Zoning - Mrs. Romweber
Law & Ordinance - Mr. Bonner
Joe Bonner talked about revisiting our rental property permit program.
Fran Romweber spoke about how littering is becoming more of a problem. Mayor Sammons suggested she and Scott work on language that would strengthen our ordinance.
Beautification – Fran Romweber
Fran stated our next Beautification Committee meeting is Saturday, January 27, at 9:30am in Council Hall.
COUNCIL’S OLD BUSINESS
LAW DIRECTOR’S OLD BUSINESS
MAYOR’S OLD BUSINESS
COUNCIL’S NEW BUSINESS
LAW DIRECTOR NEW BUSINESS
MAYOR’S NEW BUSINESS/ REPORT
OPEN TO THE FLOOR
MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our next council meeting is Monday, February 26, 2018 at 7:00pm.
President William Henry Harrison’s Birthday Tribute is Friday, February 9 at 10:30am in Council Hall.
MAYOR’S FINAL COMMENTS
Shirley Smith made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 7:57p.m.
Fiscal Officer Mayor
January 22, 2018
To Council Members for Your Information and Review
To date I have not closed 2017. It is reconciled and ready for submission when Auditor Bastin & Co. complete the Hinkle notes required by the State Auditor’s office. Reports have been sent to the County Auditor.
As we begin 2018 we are faced with issuing our initial batch of purchase orders and blanket certificates to authorize our paying of the bills. A list is attached of the items to be approved by council tonight.
We issued 1 purchase order prior to year end 2017 for – Marilyn Kramer, $41.64 for local mileage.
The beginning of the year is also when we transfer funds from our general fund to our various other funds to provide resources for those funds during 2018. Those resolutions will be offered to council later in this meeting.
Distributed to council members this month are the following reports:
· Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance
· Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting
· Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting
· Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting
· Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance
· Year to Date Beautification Accounting Report
· Mayor’s Discretionary Fund Report
Copies of all the above reports are available for public viewing at the Village Office.
Respectfully submitted, Marta Fryman, Fiscal Officer
MAINTENANCE SUPERVISOR’S REPORT January 22, 2018 Rick Schultz
- All Christmas decorations have been taken down and packed away
- Updated security lighting inside and out of municipal building (all LED)
New light front entrance to office
Changed light fixture inside door of office to 24/7
New overhead LED lights on garage door areas
- Sign for the Point ordered
- Received street signage from Miami Township from ODOT grant. Will install ASAP.
- Snow event 12/16/17 used approximately 4 tons of salt. There was a hydraulic leak in line; purchased new hose on 12/17 and made the repair.
- Snow events 12/26/17 8 tons
12/29/17 15 tons (ice)
01/08/18 14 tons
01/12/18 18 tons
01/15/18 20 tons
- Another flower box was destroyed on Three Rivers Parkway
- Tree down on Route 50 on 01/12/18 in curb lane. We moved it to the side and will clear out as weather permits.
DEPUTY CLERK’S REPORT January 22, 2018 Marilyn Kramer
- Committee Assignment Sheets and Council Email & Phone # Sheets are on your desk.
Copies of the Employee Manual Handbook and NB Code of Ordinances were copied for Joe and Bill to take home.
Ohio Municipal League conducts seminars for newly elected council members. The paperwork is on your desk. It would cost $125.00 per person that the village would pay. There are three dates with three different locations. This is open for veteran council members also.
- We received a signed copy of the Cleves Water Works contract. This is a 30 year contract.
- Hamilton County’s Mitigation Team workshop is Friday, February 9, 2018. Our team members are Doug, Fran, Ron Hartoin, Rick and myself. I registered Fran for the meeting on February 9th. She can report back to us at the next council meeting.
- We purchased and installed a new conference call phone for council hall.
- PEP report – Regarding the tree located at the corner of our building, Buckeye Tree Service quoted $2,000 for trimming the tree and $3,400 for removal of the tree.
- The handles for our adult exercise equipment have arrived. Rick will install them in the spring.
- Our Beautification Committee meeting is Saturday, January 27th at 9:30am.
- I attended Residential Recycling Incentive (RRI) training today. This is the program where North Bend separated from Miami Township as of July 1, 2017. Rumpke will provide recycling numbers to me and I complete a report online to Hamilton County.
We should receive approximately $500.00 annually, which is required to be used toward
recycling purposes for North Bend. We can use it towards our spring clean-up fees.
- Queen City Wheels donated $250.00 to North Bend last week. This is a bicycling group that enjoys bicycling events in North Bend.
- President William Henry Harrison’s Birthday Celebration is Friday, February 9, 2018 at 10:30am in Council Hall. All are welcome.