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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 January 28, 2019 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, by phone, Mr. Deters, Mr. Bonner, by phone Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons announced that President William Henry Harrison’s Birthday Tribute is this Friday, February 1, 2019. This event is open to everyone and begins at 10:15am; the Memorial Walk begins at 10:45am. The Wreath Laying Ceremony begins at 11:00am at the tomb site. The students will not be able to attend the ceremony this year. They are preparing for state testing. MINUTES Fran Romweber moved that the December 17, 2018 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Lt. Keith Boeing is filling in for Sgt. Raker as he has been assigned to another jurisdiction temporarily. There have been 30 calls for the month of December, 2018. One theft from an auto at 9 E. Harrison. Mayor Sammons mentioned that North Bend has new security cameras in place and Lt. Boeing stated he will stop by to check how the camera system operates. He also mentioned that Cpl. Reid will attend the President William Henry Harrison event. Minutes, January 28, 2019 GUESTS Ms. Marsha Heath, Director of Miami Township Senior Center, discussed their membership drive and the programs they offer. The cost is only $5.00 per year and you must be 55 years of age to join. They are located at 8 N. Miami Avenue in Cleves by the library and they are having an open house on April 17 from 2:00pm – 6:00pm. Ms. Heath stated that when Curves closed, they donated all of their exercise equipment to the senior center. They offer twelve yearly events and have a 15 passenger van. FIRE REPORT Chief Ober reported there were four fire details and six EMS runs for the month of December. There has been a 7% increase in total runs from 2017. For North Bend, there were 20 fire details and 112 EMS runs for 2018. Chief Ober also stated that all fire hydrants have been pumped dry as part of their fall check. Ron Hartoin asked if the staffing has increased. Chief Ober stated they have been able to maintain their staff, however, it’s a constant battle attaining new hires. They did review and adjust their part-time pay scale; they also are training in-house. Chief Ober stated that TIFF money pays for all of their fire trucks and equipment, but that money cannot be used for salaries. Mayor Sammons asked about Miami Township placing a Fire/EMS levy on the May ballot. Chief Ober stated that Miami Township had a 1Mil levy that expired and a 3.29Mil that is a continual levy. They will be asking for an increase on their levy for a 5-year duration. THREE RIVERS SCHOOL Superintendent Hockenberry reported they hosted the State Superintendent Public Instruction meeting. TRS students are in the middle of preparing for state testing. On February 5th, they invited real estate agents to tour Three Rivers School and update them about the district and its future. Approximately sixty-eight real estate agents attended. Mayor Sammons asked about the Community Building Project. Mr. Hockenberry stated this is a four-year project and he would like to host in-home meetings for feedback. He would also like to hear from community leaders for their feedback. He mentioned that Skyline will have a new location near TRS. COMMITTEES: Finance - Mr. Moorman Dave spoke about the Duke Energy LED conversion status. Rick worked with Duke to reconcile the number of lamps needed in Aston Oaks. There are a total of 38 acorn style lamps needed in Aston Oaks and we were only being billed for 31 in the past. Because of this increase in number, the amount that council approved of $100,000 has increased to $105,000. Dave Moorman made a motion to add $5,000 to pay Duke Energy for the additional seven lamps needed. Bill Deters seconded the motion. Motion carried 100%. Dave stated it would take 6-8 weeks from time of ordering to be completed. (Approximately April, 2019). The Cobra style lamps will be installed in the historic part of the village as soon as they become available. Dave talked about the Fire/EMS agreement with Miami Township now being renewed every year compared to the previous 5-year agreement. Chief Ober stated he would be our contact representing Miami Township. He will speak with M.T. trustees for information. North Bend may want to place a levy on the May ballot and we would need the costs from Miami Township. Minutes, January 28, 2019 Finance, Continued There are several resolutions to be passed today. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-01 Transferring from the General Fund to the Street Maintenance Fund. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-01 Transferring from the General Fund to the Street Maintenance Fund. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-02 Transferring from the General Fund to the Brower Road Capital Project Fund. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-02 Transferring from the General Fund to the Brower Road Capital Project Fund. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-03 Transferring from the General Fund to the Cliff Road Capital Project Fund. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-03 Transferring from the General Fund to the Cliff Road Capital Project Fund. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-04 Transferring from the General Fund to the Lakeview Drive Capital Project Fund. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-04 Transferring from the General Fund to the Lakeview Drive Capital Project Fund. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-05 Transferring from the General Fund to the Washington Avenue Sewer Project Fund. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-05 Transferring from the General Fund to the Washington Avenue Sewer Project Fund. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-06 Requesting Tax Advances from Auditor. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-06 Requesting Tax Advances from Auditor. Shirley Smith seconded the motion. Motion carried 100%. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-07 Authorizing Pay Increase for David Trimpe. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-07 Authorizing Pay Increase for David Trimpe. Shirley Smith seconded the motion. Motion carried 100%. Minutes, January 28, 2019 Finance, Continued Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-08 Transferring General Funds to the Fire-Life Squad & EMS Fund. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-08 Transferring General Funds to the Fire-Life Squad & EMS Fund. Shirley Smith seconded the motion. Motion carried 100%. There was a discussion regarding Duke Energy not allowing hanging flower baskets to be placed on their poles. Fran Romweber made a motion to waive the requirement of three readings for Resolution 2019-09 Authorizing the Mayor to Execute a Contract for Services on Behalf of the Village of North Bend with the Edinburgh Place Condominium Unit Owners Association. Shirley Smith seconded the motion. Motion carried 100%. Shirley Smith made a motion to adopt Resolution 2019-09 Authorizing the Mayor to Execute a Contract for Services on Behalf of the Village of North Bend with the Edinburgh Place Condominium Unit Owners Association. Ron Hartoin seconded the motion. Motion carried 100%. Light, Water and Sewer - Ms. Smith No Report Shirley mentioned that she has been a member of the Miami Township Senior Center for several years and they really do offer many wonderful programs. Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Planning & Zoning - Mrs. Romweber Fran stated she is expecting to receive the CRA forms that need to be filed from Hamilton County next week. She will then contact Jennifer Vatter with JMA to complete. Mayor Sammons asked if Fran has received any planning information on the Niehaus development on Shady Lane. Fran stated she has not received any paperwork on that development. Mayor Sammons said we’ve identified road damage on Shady Lane because of heavy equipment being used on that project. Scott will compose an agreement and have John and Keith Niehaus sign it. Law & Ordinance - Joe Bonner Joe Bonner stated he sent out two letters to residents in January. Both residents have cleared out the rubbish and the inoperable automobile. Beautification – Fran Romweber No Report. Fran reported that Rick has met with West Hills Nursery and they discussed the flowers to be used in our planters. Minutes, January 28, 2019 COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott reported that he is formulating an agreement with the owner of 154 Miami. Mayor Sammons stated it’s probable that 154 Miami will be razed. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS Scott talked about the passing of the new credit card policy. Mayor Sammons approved the policy with one additional finding. Any new credit card issued would need to have the Mayor’s approval. Dave Moorman made a motion to waive the requirement of three readings for Resolution 2019-10 Amending Credit Card Policy for the Village of North Bend, with the additional change from the Mayor. Ron Hartoin seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-10 Amending Credit Card Policy for the Village of North Bend, with the additional change from the Mayor. Fran Romweber seconded the motion. Motion carried 100%. MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR Mr. Steve Myers, Mayor of the Village of Cleves, announced he would like to attend council meetings of other municipalities to learn how they operate. He stated Cleves had an issue with their snow plowing as their equipment became disabled. He also announced they have a new police chief, Mr. Dan Reid. They will be attending our President William Henry Harrison event. Mayor Sammons mentioned how North Bend is saving money by purchasing Duke Energy streetlights with a 5-year payback period. He also mentioned how we apply for grants to pay for our security system, the playground, our shelter and our adult fitness equipment. Ms. Rhonda Carter donated money to the Cleves American Legion to set up a scholarship in her husband’s honor. It is named, the Courter Scholarship (which is the original spelling of his last name) and applies for individuals between the ages of 18-25 in the Three Rivers Local School District. This scholarship would pay for trade school or to enhance a trade with a certification. Minutes, January 28, 2019 MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, February 25 at 7:00pm. President William Henry Harrison’s Birthday Tribute is Friday, February 1, 2019 at 10:15am. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 8:27p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, January 28, 2019 MAINTENANCE SUPERVISOR’S REPORT January 28, 2019 Rick Schultz - Christmas decorations have been taken down and placed in storage. - Staff has been organizing and cleaning our work and storage areas. - New cameras have been installed on playground along with upgraded recorder. - On January 9th, I completed recertification training in Dayton. This will keep my license active through 2022. - Trash pickup on roadways is ongoing. - Planters are being prepared for spring planting. Flowers have been ordered. - Temporary post installed at Miami Avenue and US 50. - New post for hanging baskets are here. We will prepare for spring installation. DEPUTY CLERK’S REPORT January 28, 2019 Marilyn Kramer 1. We had our We Thrive Wellness Committee meeting on January 26th. Topics of discussion were: a) Drug Takeback Events – Miami Township b) Disposal of unwanted medication – Deterra bags and drop off box c) Community Pride d) First Aid/CPR Class for Village residents (Fall) e) Safe Sleep Baskets f) Partner with TRSD and HC Sheriff’s office to provide community clean-up service opportunities. 2. President William Henry Harrison’s Birthday Tribute is Friday, February 1 at 10:30am. Please join us for coffee and donuts before the Memorial Walk at 10:45am. 3. I should have the 2019 INEOS meeting schedule by February’s meeting. 4. New cameras have been installed on the playground along with a new recorder and monitor. 5. PEP (Public Entities Pool) is offering a $1,000 grant to PEP members for 2019. I applied for this grant on 1-18-19 asking for the grant to cover our new camera system. This grant will be given on a first-come, first-serve basis and our rep has already advised me we should receive our check by the end of February. 6. We’ve had several calls regarding the new Rumpke direct billing to residents. This billing is for one quarter of $12.75 per month. Resident’s tax bill amount will be reduced under the “Township” heading. Recycling is an option. Please call Rumpke to schedule. 7. The Hamilton County Recycling and Solid Waste District - Residential Recycling Incentive Program (RRI) report for 2018 is due February 15, 2019. This is the program we joined directly with Hamilton County in July, 2018. Last year we received approximately $650.00 for one half recycling for 2017. This will be North Bend’s first full year participating, so I’m expecting a larger return for 2018. I receive a quarterly report from Rumpke showing our breakdown of several types of recycled materials. This includes our spring clean-up and tire recycling events. I put the report together and submit it to Hamilton County; based on tonnage we submit, we receive compensation. 8. I discovered an error on our telephone company’s bill, called our rep and they will credit $150.00 on next month’s bill. 9. We’ve been contacted by a scout for a film company wanting to produce a pre-civil war movie and they are looking for land in this area for the production of this film. I put them in contact with the president of the Harrison-Symmes Memorial Foundation. 10. Mystery at the Museum will air again on January 30 and February 20 at 6:00pm on the Travel Channel. Tickler File - Prepare for Fire/EMS Levy on May’s Ballot Fran, Dave and Doug – You need to have all paperwork and fees in to the Board of Elections by August, 2019 to run for another term. 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