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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 July 25, 2016 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann, excused Fiscal Officer: Ms. Fryman Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons explained that he was called out of town when our June council meeting took place. MINUTES Ron Nunnery moved that the June 27th Minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Shirley Smith made motion to adopt Resolution 2016-10 Adopting the 2017 Tax Budget. Tim Boll seconded the motion. Motion carried 100%. Ron Hartoin made motion to adopt Resolution 2016-11 Requesting the Hamilton County Auditor Certify Dollar Amount for 5.0 Mill Levy (Renewal Levy). Fran Romweber seconded the motion. Motion carried 100%. Ron Hartoin made motion to adopt Resolution 2016-12 Requesting the Hamilton County Auditor Certify Dollar Amount for 5.0 Mill Levy (Replacement Levy). Fran Romweber seconded the motion. Motion carried 100%. PAY THE BILLS Tim Boll made motion to pay the bills. Ron Nunnery seconded the motion. Motion carried 100%. Minutes, July 25, 2016 MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were four cases assigned to detectives and two of those cases were closed for the month of June. A lamppost was damaged, theft of a car, theft of a firearm in a backpack and an alleged rape of a six year old girl. GUESTS No Report FIRE REPORT Chief Ober reported there were five details for the month of June. All of them were EMS calls. There were no fire details. All hydrants are repaired except the one on Symmes Avenue. They are still deciding if that fire hydrant on Symmes needs to be relocated. Dave Moorman asked Chief Ober if North Bend can offer CPR classes to residents and the general public. Chief Ober advised that we could, however, there are several types of classes and we would need to clarify in advance which classes we’d like to offer. There is the Bystander Certification, the Rescue Certification and Rapid First Aid. Dave Moorman stated we will advise Chief Ober of our decision and set up a date in September. COMMITTEES: Finance - Mr. Moorman No Report Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Mayor Sammons stated Mr. Pessler may have purchased the house next to the BIERmrkt. He is asking about zoning issues with that adjacent property. Mayor Sammons advised him that he needs to follow up with Hamilton County and then present his plans to the Zoning Committee. Minutes, July 25, 2016 Law & Ordinance - Mr. Nunnery No Report Dave Moorman mentioned that the Rental Permits were due in June, 2016. Barbara Gillespie, a rental property owner in North Bend, asked how our rental permit is obtained and if North Bend could send a code enforcer to her property to complete the inspection. Ron Nunnery stated that North Bend sends an Application for Permit and a Rental Inspection Checklist to the owner of the property and the owner does an assessment of their property. Ms. Gillespie stated she would rather not complete the inspection herself because of liability, etc. (If she needed to evict a tenant, they could file complaints against her if she inspected and passed her own property through our rental permit process). It was mentioned that Ms. Gillespie could hire an inspector for the process of obtaining a permit. Fran Romweber stated the lot owned by Keith Niehaus on Sunset Avenue is overgrown. Mayor Sammons asked Ron Nunnery to check the lots on Muirfield for the same reason. The lot at 163 St. Annes was discussed. The owner of 163 St. Annes called the office after North Bend issued a Notice to him regarding his overgrown lot. He stated he has kept the front and middle portion of his lot cut by hiring a landscaping company. He had just spoken with John Niehaus again regarding a special type of grass that was purposely planted on the back section of his lot, knowing that no one was able to cut that steep section. Beautification – Fran Romweber Our next Beautification meeting is Saturday, September 10th at 9:30am in Council Hall. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS No Report MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Dave Moorman mentioned that the City of Cincinnati is following North Bend’s lead. In the July 3rd, Sunday newspaper, Mayor Cranley and City Manager Black talked about how the city will invest $100M on preventative road maintenance projects. Dave Moorman stated that one of our employees had a minor, on the job injury. North Bend should consider an injury protocol for these types of situations. Dave said there is a new Urgent Care facility on Route 128 across from Krogers and (7/24) Emergency Facility at Good Sam Western Ridge on Harrison Avenue. Dave will do some research on this subject, share a DRAFT Protocol and suggested protocol information should be added to our Employee’s Handbook. LAW DIRECTOR NEW BUSINESS No Report Minutes, July 25, 2016 MAYOR’S NEW BUSINESS/ REPORT Mayor Sammons brought up the two-year Police Contract just received from Miami Township. All council members had a copy. He advised that the terms of service agreement are unchanged. It applies from April 1, 2016 through March 31, 2018. All agreed on the terms of service. Mayor Sammons also mentioned he will traveling to Indianapolis to be part of a panel along with Clete Benken, MKSK to discuss the planning of our Riverfront Project with Steve Johns, Hamilton County Planning Commission. This will take place on October 6 from 4:30 to 6:00pm. Mayor Sammons talked about the Municipal Road Fund. Jennifer Vatter will take care of the grant application paperwork and deadlines. Mayor Sammons will have a meeting with Mayor Pillow of Addyston, Mayor Stacy of Cleves, Steve Johns of Hamilton County Planning and the Hamilton County Engineer to discuss approaching ODOT regarding rehabbing U.S. 50. OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Marty Fryman asked if Monday, August 1st at 5:30pm was a good date for a Special Emergency meeting for council to vote on a Replacement or Renewal Levy. Paperwork is due to the Board of Elections August 10th. Dave Moorman asked about coming up with an “Important Event/Date Tickler” so Council is aware, well in advance, of when contracts and other important issues are due. Marilyn Kramer will formulate a process and system for this project. MAYOR’S FINAL COMMENTS Our next Council meeting is Monday, August 29th at 7:00pm in Council Hall. Tim Boll is not able to attend next month’s meeting. ADJOURNMENT: Ron Nunnery made motion to adjourn the meeting. Fran Romweber seconded the motion. Motion carried 100%. Meeting was adjourned at 8:10p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, July 25, 2016 TREASURER’S REPORT July 25, 2016 To Council Members for Your Information and Review The requested one month extension for the annual tax budget was approved. The annual tax budget to Hamilton County for certification of available 2017 appropriations funds is completed for your review and approval this evening. The required Public Hearing was advertised for 7:00 pm, July 25, 2016. The Village’s 5 year 5 Mill operating levy is expiring this year. Resolutions for renewal and replacement levy’s have been created requesting the Auditor certify funds for our review and discussion on which option to approve. We will need to have an emergency meeting to approve and send to the Board of Elections by 8/10. No purchase orders we needed this month. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Beautification Fund report: Year to date expenses and balance of fund · Mayor’s Discretionary Fund report: No expenses this month Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE REPORT JULY 25, 2016 Rick Schultz Trimmed back brush along Three Rivers Parkway from Addyston to the Cleves line (north side and south side) Replaced banner on overpass that was stolen. Replaced Ohio flag at the Point. We will crack seal again in September with Cleves. Aston Oaks concrete and catch basin update: Repairable – 63 Concrete – 42 ??? - 13 I would request 2 hours @ $50.00 per hour for JMA Consultants to inspect and report back to me. Garage Driveway bids MAINTENANCE BUDGET REVIEW Garages were updated with new energy saving LED lighting (both upper and lower) We purchased eight fixtures @ $245.00 each (after Duke’s rebate they were $57.00 each) The 2016 Budget was $750.00; with bulbs and new wiring, we will spend $620.00. The 2016 Budget for the hot water heater was $700.00. We replaced that with an instant, energy saving, hot water heater costing $300.00. Summit Avenue was repaved July 19th Garage doors were installed July 19th and 20th We had the streets cleaned once in the spring. We will schedule a second street cleaning in September. DEPUTY CLERK’S REPORT July 25, 2016 Marilyn Kramer We will order a paver in Ed Sullivan’s honor. This was suggested by Marty and Mayor Sammons agreed. If anyone would like to place a paver order, please let me know. We will be notified on August 1st if we received the CDBG Mini Planning Grant for TRP property development. August 4th is our Ready Fest at Three Rivers School, 56 Cooper Road, Cleves, OH. Everyone is welcome to attend. We will have a booth addressing drug use and abuse. A piece of art depicting President William Henry Harrison’s tomb was donated by Ms. Anne Barnes Nickerson who was a teacher at Taylor High School and is moving to Florida. The artist, Muriel Mahoney, was the art teacher at Taylor High School from 1955-1985. This will be given to the Harrison-Symmes Memorial Foundation. We will set a date in September to present the Riverfront Project plans to residents and neighboring communities. I’ll email you as soon as we confirm that date. The We Thrive recommendations for North Bend regarding our last Change Tool meeting held in June are attached. Please let me know of any ideas you may have for our next meeting on Friday, July 29 at 10:00am which will address these recommendations. FYI - We received a letter from a couple who was complaining about how their area looks. They mentioned trimming, flower planters, street cleaning and litter. They were under the impression they lived in North Bend and wanted their area to look like the rest of North Bend. They did not live within our boundaries. People are noticing the work Rick and our maintenance crew are doing. 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