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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 July 22, 2019 Meeting was called to order at 7:00 p.m. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons stated he hoped everyone had an excellent Fourth of July. MINUTES Joe Bonner moved that the June 24, 2019 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. Joe Bonner moved that the July 11, 2019 Special Meeting minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Marty stated the State Auditor is conducting their routine two-year audit for 2017-2018. It should be completed by the end of September. Fran Romweber made a motion to declare Resolution 2019-17 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-17 Declaring it Necessary to Place a New Additional Levy on the November 5th, 2019 Ballot as Allowed by Article XII, 2 of the Ohio Constitution, in Excess of the Limitation for Fire and Emergency Medical Services. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman made a motion to declare Resolution 2019-18 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2019-18 Declaring It Necessary to Place a New Additional Levy on the November 5th, 2019 Ballot as Allowed by Article XII, 2 of the Ohio Constitution, in Excess of the Limitation for Public Safety Services. Bill Deters seconded the motion. Motion carried 100%. Minutes, July 22, 2019 PAY THE BILLS Fran Romweber made motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Lt. Keith Boeing reported there were 36 calls for service for the month of June. Five are under investigation. There were two thefts and one assault. GUESTS Ron Nunnery asked council about North Bend’s residential rental property program. His view is that when we send out the application and checklist to the rental property owner, we ask them to complete a self-inspection and upon receiving this form, we issue a permit. There is no recourse ….North Bend does not publish information on rental property and whether they are compliant. His view is to abandon the program. Joe Bonner and Scott Sollmann stated we may be able to improve the program and had a few suggestions. FIRE REPORT Chief Ober reported there were seven EMS details and four fire runs for the month of June. There was a natural gas leak, a tree down and an appliance fire in Stonehaven. All hydrants have been tested. Chief Ober is working on the Frequently Asked Questions handout for the levies North Bend and Miami Township are proposing on the November 5th, 2019 ballot. We will post this information on our website, have copies available in the office and display them at the post office and on our bulletin board. THREE RIVERS SCHOOL Superintendent Hockenberry reported they are 100% staffed. August 13th is the first day of school. Their strategic plan will be released at the end of July. He went over the state’s grading of TRS. The school’s overall grade is now a “C” up from a “D” rating; their graduation rate is an “A”; and TRS most vulnerable, which includes their handicapped students, has a grade of “B”, up from a “D” rating. He also stated their new high school principal is Mr. Mark Smiley. He and his family have roots on the west side. COMMITTEES: Finance - Mr. Moorman No Report. Light, Water and Sewer - Ms. Smith No Report. Minutes, July 22, 2019 Maintenance - Mr. Hartoin No Report. Police & Fire – Mr. Deters No Report. Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner Joe Bonner stated there are six incidents that require Notice Violation letters this month. Beautification – Fran Romweber Fran stated the grass at the property at 154 Miami, in the back lot area, is quite high. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott asked council to discuss the resolution regarding the extension of a one-year moratorium on the issuance and processing of any permits allowing retail dispensaries, cultivators or processors of medical marijuana within the Village of North Bend. Dave Moorman made a motion to extend the original resolution imposing an extension of an additional one-year moratorium on the issuance and processing of any permits allowing retail dispensaries, cultivators or processors of medical marijuana within the Village of North Bend. Fran Romweber seconded the motion. Motion carried 100%. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Dave Moorman stated he sent an email to Rumpke regarding payment for the increase cost in waste and recycling because of the new gas tax. LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report Minutes, July 22, 2019 MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, August 26, 2019 at 7:00pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 7:56p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, July 22, 2019 TREASURER’S REPORT July 22, 2019 To Council Members for Your Information and Review The Tax Budget was delivered to the Auditor’s office. State Audit for 2017-18 has initiated. They are expecting to be completed by September 30, 2019 with report following. Mr. Moorman will present 2 resolutions for approval of placement of the Fire/EMS and Public Safety levies on the November ballot. We issued 3 purchase orders this month – Fifth Third Bank, $190.00 (this replaces PO 19-2019) for Mayor Sammons conference registration, Doug Sammons, $151.76, for mileage to Mayor’s Conference and Auditor of State, $9,840.00 for the 2017-18 audit. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report – no expenses to report this month · Credit Card report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE REPORT JULY 22, 2019 Rick Schultz - Made repairs to sprinkler system and adjusted heads at the point. - Picnic tables should be in place next week. - Addressed curb complaint on Cliff Road with compacted, crushed limestone. We will monitor the situation and adjust when needed. - We are keeping up with weeding, mowing and watering. - We will be starting cleanup of landslide areas on U S 50. DEPUTY CLERK’S REPORT July 22, 2019 Marilyn Kramer - The Ohio Auditor has begun North Bend’s audit for 2017-2018. Marty and I’ve been emailing information to them. - I am processing the completed residential rental property applications and checklists as we receive them. The permits will be mailed in late August. - The Metropolitan Sewer District has announced a new Customer Assistance Program (CAP) to assist eligible low-income seniors with their sewer bill beginning August 2019. If the customer meets the eligibility requirements, a 25% discount will be applied to the sewer charges. The estimated annual savings is $120.00 or more. Eligibility: 1) Be 65 years of age or older. 2) Have an Ohio Adjusted Gross Income (OAG) of no more than $32,800 for 2019. The income limit applies to the combined income of the applicant and the spouse. 3) Own and live in the residence for which they are paying the MSD sewer bill. Obtain a copy of the CAP application by: 1) Download the application at: www.MSDGC.org/CAP 2) Email them at MSDCAP@cincinnati-oh.gov 3) Call them at 513-244-5101 (M-F, 8:00am – 5:00pm) - Hamilton County emailed brochures regarding a new program. It’s called ALERT HC …Alert Hamilton County is a state-of-the-art mass notification and warning system designed to warn residents about emergencies and other important information in Hamilton County. It has the ability to contact residents via text message, email, home phone, cell phone or work phone. It is customizable and allows residents to choose what notifications they wish to receive and how they would like to receive alerts. (weather alerts, etc.) - Smart911 allows users to provide key information to 911 call takers and first responders before an emergency happens. Users are able to create a Safety Profile that includes information such as: people living in the household, pictures, pet information, medical information, as well as access codes into their residence. Information provided is completely private and secure. Smart911 is a nationwide system. If you are traveling in an area that subscribes to Smart911, your Safety Profile will be available to that 911 Communications Center. 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