VILLAGE OF NORTH BEND
21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
July 29, 2024
Meeting was called to order at 6:00 P.M. by Mayor Sammons.
Members Present:
Mayor: Mr. Sammons
Law Director: Mr. Sollmann
Fiscal Officer: Ms. Fryman
Councilpersons: Mr. Moorman, Mr. Deters, (by phone), Mr. Bonner,
Mrs. Romweber, Mrs. Bolser, Mr. Weadick
MAYOR’S OPENING STATEMENT
Mayor Sammons reported on the events at the Mayor’s Conference June 12-13, 2024. There were various grant opportunities that were discussed. Mayor Sammons is meeting with the Mayor of Norwood, becoming part of the SWOHIO Mayors Association. We have a new State Representative because of boundary redistricting.
Mayor Sammons also stated they spoke about how Ohio is allowing 300 cannabis dispensary locations throughout Ohio. These dispensaries generate 20-30 million annually. The State of Ohio is charging a 10% fee on products sold at dispensaries and will pass thru 3.6% of that 10% fee to communities that have a dispensary. North Bend may want to reconsider allowing dispensaries as this would generate additional monies for the village.
MINUTES
Dave Moorman moved that the June 24, 2024 minutes be accepted. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
TREASURER’S REPORT
Miami Township has asked the Village of North Bend to place the current 4.79 mil Fire & EMS renewal levy and an additional 2.0 mil Fire & EMS levy on the November 5, 2024 ballot. Dave Moorman gave a presentation on the different Fire/EMS tax levy options; 4.79 mil renewal levy plus a 2.0 mil new levy; 6 mil new levy continuing; or a 6 mil new levy for five years. After a discussion, council decided to submit the 4.79 mil renewal levy with the 2.0 mil additional levy. Dave stated all monies received through the Fire/EMS tax levy is passed thru to Miami Township
Mark Weadick made a motion to declare Resolution 2024-17 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bev Bolser seconded the motion. Motion carried 100%. (5-0)
Mark Weadick made a motion to adopt Resolution 2024-17 Declaring it Necessary to Levy a Tax in Excess of the Ten Mill Limitation for Fire and Emergency Medical Services and Requesting the Board of Elections to Place the Issue on the November 5th, 2024 Ballot and Declaring it an Emergency. (Renewal 4.79mil). Bev Bolser seconded the motion. Motion carried 100%. (5-0)
Minutes, July 29, 2024
TREASURER’S REPORT, Continued
Mark Weadick made a motion to declare Resolution 2024-20 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
Mark Weadick made a motion to adopt Resolution 2024-20 Declaring it Necessary to Levy a Tax in Excess of the Ten Mill Limitation for Fire and Emergency Medical Services and Requesting the Board of Elections to Place the Issue on the November 5th, 2024 Ballot and Declaring an Emergency. (New Additional 2.0mil) Joe Bonner seconded the motion. Motion carried 100%. (5-0)
PAY THE BILLS
Fran Romweber made a motion to pay the bills. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
MAINTENANCE SUPERVISOR’S REPORT
Nate stated Bill pressure washed the administration building and all village tasks have been completed. All work needed at the WHH Riverfront Park is complete. A barge on the Ohio River had a change of personnel by sending a boat for drop-off and pick-up to our WHH park landing. All street signs and their emblems in Aston Oaks have been painted. The new street sign for Edinburgh Place has been ordered. Our maintenance crew hauled 18 truckloads of rock from the new property on Shady Lane this week. We appreciate the donation from the owners. Julius Howe Company will begin repairing Turnberry next week. Nate will advise residents as soon as he has a confirmed date.
Nate stated the estimate for repairing Eagles Cliff Drive is $2,272.00 with Julius Howe Asphalt & Sealing Company. Dave Moorman made a motion to approve spending $2,272.00 to repair Eagles Cliff Drive. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
DEPUTY CLERK’S REPORT
Marilyn submitted the final report to Hamilton County regarding the $35,000 mini-trail grant on July 1, 2024. We received the remaining $7,500 from Hamilton County. The WHH Riverfront Park meeting was held July 27th; minutes are attached. All fire extinguishers will be checked in August, 2024. The Cincinnati Bell/Alta Fiber contract expires this year. Marilyn has contacted our representative regarding new contract. Tickler File – Imposing a permanent moratorium on medical and recreational marijuana dispensaries, cultivators or processors within the Village.
POLICE REPORT
Sgt. Carney had an emergency and will not be attending our council meeting. He will submit North Bend’s June police report and Marilyn will forward to council members when received.
GUESTS
Mr. Dan Deters, Energy Alliances, stated North Bend residents participating in the electric aggregation program saved $30.00-$60.00 per month. They also saved in the gas aggregation. Residents can call Energy Alliances to opt-in or opt-out of the programs. North Bend’s current Natural Gas aggregation agreement expires in October, 2024. Mr. Deters stated that in 2025, Duke Energy will purchase gas at market rates. Energy Alliances tries to predict when the lowest price for aggregation will be available and purchases it then to pass on the savings to North Bend. Energy Alliances forecasts that the natural gas aggregation for one year will be less than .60 cents per ccf.
Minutes, July 29, 2024
GUESTS, Continued
Mr. Bob Mecklenborg, 163 St. Annes, attended the council meeting with several St. Annes residents. He stated Marilyn advised him that Mayor Sammons stated the developer, John Niehaus, is not required to have a permit to clear property or complete a geotechnical study. Mr. Mechlenborg stated Mr. Niehaus has cut down several trees and started boring. Mayor Sammons stated he visited the site and spoke with the project manager with CSI. They are drilling 10 holes, 20’ in depth; the holes will be filled with soil. He stated CSI has been confronted by residents and Mayor Sammons asked that everyone refrain from a negative tone.
John Niehaus will give North Bend CSI’s geotechnical report and we will forward it to JMA, our engineering company. Bob Mechlenborg stated he would like to have access to CSI’s report of the property and he would like Mayor Sammons to submit CIVIL Solutions’ (residents engineering company) report to JMA for review as well. Mayor Sammons stated any redesigned plans must be approved by the Planning and Zoning Committee.
FIRE REPORT
There were no fire details and 11 EMS runs for the month of June, 2024.
THREE RIVERS SCHOOL
Superintendent Ault stated August 13, 2024 is the first day of school. August 8th is their "Back to School" Ready Fest. They continue to monitor enrollment and currently they have 1,996 students, which is down 30 students from last year. TRS needs two additional bus drivers.
COMMITTEES:
Finance - Mr. Moorman
Dave Moorman wanted to discuss the funding for the WHH Riverfront Park. Dave stated grants and donations should be used to pay for the park. All grants have to be accounted for. KZF and Berding contract fees came from ARPA monies. There’s a proposal for one full-time person and one part-time person to work at the park. The Deputy Clerk and Maintenance hours come from the general fund. Do we want to place a cap on materials and equipment? Do we want to place a cap on labor? Bev Bolser stated 1,030 hours from January – June, 2024 have been spent on the park; however, all Village tasks have been completed on time.
Mayor Sammons stated the park is owned by the Village. Our labor is an in-kind match which is needed for grants. Our maintenance staff knows that Village tasks come first. We have good flexibility with our staff as we have part-time and seasonal laborers. Mayor Sammons also mentioned the bobcat is a village asset; if it becomes inoperable, we need to repair it.
Mark Weadick thought expenses coming out of the general fund were reimbursable. Can we reimburse out of the $500,000 Capital Budget grant? Dave Moorman thought we would be reimbursed for the Burgess & Niple costs. Skip Holmes will clarify this. Dave also mentioned that Skip should consider setting up a draw system with the $500,000 grant. Fran Romweber stated we may be too aggressive with our timeline. We should think outside the box with a "Go Fund Me" page and delegate tasks to different people.
Dave advocates that Council establish a WHH Riverfront Park Funding Policy. Council agreed to consider the park funding matters raised and consider them at the August council meeting.
Light, Water and Sewer - Mrs. Romweber
No Report.
Minutes, July 29, 2024
Maintenance - Mr. Bonner
No Report.
Police & Fire – Mr. Deters
Bill Deters stated we received a new Proposal, which we discussed last month, that Hamilton County would like us to sign. Scott Sollmann stated he will review the proposed contract Hamilton County provided to Mr. Deters. Mayor Sammons will reach out to the Administrator of Hamilton County Sheriff’s Department.
Planning & Zoning - Mrs. Bolser
There was a discussion of placing a "No Thru Trucks Over 2 Tons" sign on Cliff Road.
Bev Bolser made a motion to declare Ordinance 2024-03 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
Bev Bolser made a motion to adopt Ordinance 2024-03 Prohibiting Vehicles/Trucks Over 2 Tons from Using Cliff Road as a Through Street and Authorizing the Placing of "NO THRU TRUCKS OVER 2 TONS" Signs in the Portion of Cliff Road Which Exists Within the Village of North Bend. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
Bev Bolser made a motion that violations of this Ordinance shall have a penalty of no more than $500.00 as to each individual offense. Joe Bonner seconded the motion. Motion carried 100%. (5-0)
Law & Ordinance - Mr. Weadick
There was a discussion on overgrown vegetation at 154 Miami Avenue and 11 W. Harrison Ave.
Mark Weadick made a motion to declare Resolution 2024-18 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Dave Moorman seconded the motion. Motion carried 100%. (5-0)
Mark Weadick made a motion to adopt Resolution 2024-18 Declaring Nuisance and Ordering Abatement. Bev Bolser seconded the motion. Motion carried 100%. (5-0)
Mark Weadick stated Public Health was contacted regarding a residence on Washington Avenue. Mark will give Mayor Sammons his contact for Public Health as Mayor Sammons feels we should receive a report on the issue.
Beautification – Mrs. Romweber
Fran Romweber stated she visited the Dollar General store on US 50 and spoke with the manager regarding some of the trash issues and condition of their building. Mayor Sammons asked her to send another letter to Dollar General Corporate, certified mail, regarding same issues.
COUNCIL’S OLD BUSINESS
Fran Romweber read the Second Reading of Ordinance 2024-2 Authorizing the Placing of "NO PARKING" Signs in the Curve of Turnberry Drive in the Village of North Bend. Council also discussed the possibility of the homeowner operating a business out of his home in that location. Mark Weadick stated we should speak with the homeowner first before passing the resolution in August. Mayor Sammons will contact the homeowner.
Minutes, July 29, 2024
COUNCIL’S OLD BUSINESS, Continued
There was a discussion of the Aston Oaks Property Owners Association issues.
Mayor Sammons sent an email to John Niehaus regarding the dedication of St. Annes. He has not heard back from Mr. Niehaus. All street signs in Aston Oaks have been repainted or replaced. Joe Bonner will send AOPOA our road details from National Pavement Analysis, LLC. Maintaining property in the St. Annes’ ROW is the responsibility of the property owners. We will contact the Sheriff’s Department for a digital speed limit sign. We sent Mr. Larry Frey updates on Dollar General. North Bend is not interested in purchasing the property along St. Annes.
LAW DIRECTOR’S OLD BUSINESS
No Report.
MAYOR’S OLD BUSINESS
No Report.
COUNCIL’S NEW BUSINESS
No Report.
LAW DIRECTOR’S NEW BUSINESS
Dave Moorman made a motion to declare Resolution 2024-19 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bev Bolser seconded the motion. Motion carried 100%. (5-0)
Dave Moorman made a motion to adopt Resolution 2024-19 An Emergency Resolution Providing Authority to the Law Solicitor to Execute the Subdivision and Special District Settlement Participation Forms for the Kroger Settlement Participation Agreement. Bev Bolser seconded the motion. Motion carried 100%. (5-0)
MAYOR’S NEW BUSINESS/ REPORT
No Report.
OPEN TO THE FLOOR
Ron Nunnery, 32 Taylor Avenue, asked about the progress of the complaint he filed on 20 Taylor Avenue. Mark Weadick responded stating we have sent them multiple notices to no avail.
Ron Nunnery also asked about the abandoned home at 108 Symmes Avenue. Mark Weadick stated a letter has been sent with no response. Scott Sollmann stated this abandoned home could be deemed a health issue. Mayor Sammons advised to call the fire department to deem 108 Symmes Avenue unsafe.
MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our next council meeting is Monday, August 26, 2024 at 6:00pm. (This meeting was changed at a later date to Monday, August 19, 2024 at 6:00pm)
Minutes, July 29, 2024
MAYOR’S FINAL COMMENTS
No Report.
ADJOURNMENT:
Fran Romweber made a motion to adjourn the meeting. Bev Bolser seconded the motion. Motion carried 100%. (5-0) Meeting was adjourned at 8:42p.m.
Respectfully Submitted,
_____________________________ _______________________________
Fiscal Officer Mayor
Minutes, July 29, 2024
TREASURER’S REPORT
July 29, 2024
To Council Members for Your Information and Review
The 2025 Tax Budget was forwarded to the Auditor’s office with confirmation of receipt on 7/15/24.
We received the multiple funding certifications for the Fire/EMS levy per Council’s request. I request Council approve resolution to place the issue on the ballot so I can forward to the Hamilton County Board of Elections by 8/5/24.
We issued 5 purchase orders this month: #22-2024, Burgess & Niple, $3,200.00 for WHH Park; #23-2024, Doug Sammons, $209.04, mileage to Mayor’s Conference; #24-2024, Streetlife USA, Inc., $15,705.00, WHH Park waste/recycle containers; #25-2024, Brownstone Design, $1,640.00, WHH Park design; and #BC17-2024, $7,500.00, WHH Park miscellaneous expenses.
Distributed to council members this month are the following reports:
Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance
Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting
Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting
Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting
Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance
Year to Date Beautification Accounting Report – no report
Mayor’s Discretionary Fund Report – no report
Monthly Credit Card Charges Report
Copies of all the above reports are available for public viewing at the Village Office.
Respectfully submitted,
Marta Fryman, Fiscal Officer
Maintenance Schedule
July 2024
Monday 1st: Worked at park
Cut grass
Filled pot holes at park and by overpass
Installed water bags around crab apple trees
by St. Anne’s
Tuesday: Worked at park
Used land shark to cut back brush on Cliff Road and
Congress Green
Put weed killer down around catch basins and curbs
In town and some at Aston Oaks
Cut grass at the point
Wednesday: Cut grass
Weed eating on Miami and west Harrison
Put flags up for 4Th of July
Worked at Wm. H. Harrison Park
Thursday: Off for Holiday July 4th
Friday: Helped Fire department remove tree off fifty by overpass
Installed new bulletin board by council building
Unplugged drain by maintenance garage
Sunday: Called by Mayor to fix flag on West Harrison
Watered flower boxes and hanging baskets
Monday: Took flags down
Two trees fell on fifty, west lane
Cut grass at kids play area
Weed eat at the hill by Wm. H. Harrison Tomb
Worked at Wm. H. Harrison Park
Tuesday: Watered hanging baskets and flower boxes
Cut back brush on west fifty before the overpass
Weed eating at the hill by the tomb and guard rail
along fifty by overpass and on east lane by overpass
Wednesday: Fixed fuse on zero turn lawn mower
Worked at Wm. H. Harrison Park
Cleaned up garbage by lakeview after the rain
Power washed council building
Picked up 25 bales of straw for park area
Cleaned up broken tree branch that was in the road on Harbor
Thursday: Work at Wm. H. Harrison Park - put down new walk way
Fixed stop sign at Ridge & Harrison looks like a truck hit it
Friday: Cut tree back by overpass - could not see flower basket
Cut back tree branches on congress green
Cut grass at the point
Cut grass at Wm. H. Harrison Park
Pulled weeds in middle of fifty west lane to the Cleves welcome sign
Removed water bags off crab apple trees by dollar store
Cut grass on Brower Road
Cut grass by dollar store and along fifty, west side
Monday: Pulled weeds in middle of fifty, east lane
Big tree fell at Wm. H. Harrison Park; cut tree up and cleaned up area
Picked up garbage on fifty by dollar store area
Weed eating by congress green and steps by cemetery
Tuesday: Cut weeds between fifty and railroad tracks
Cut grass on fifty east side by guardrail
Used lane shark to cut back brush on fifty, east lane by guardrail
Put weed killer down at park
Weed eat on Harbor on the hill
Picked up tree that fell on Harbor
Wednesday: Worked at Wm. H. Harrison Park
Weed eating along fifty east side
Cut grass around kids play area and cleaned up area
Changed lawn mower blades on JD Zero turn
Sent John Deere Gator to Bud Herbert; they called and said
there was a recall on a part for the Gator
Thursday: Worked at Wm. H. Harrison Park
Cut grass on Shady Lane
Weed eating on fifty, west lane side
Friday: Worked at Wm. H. Harrison Park
Cleaned weeds out of all mulch area around council building
Cleaned and pulled weeds around mulch area at St. Anne’s
Put weed killer down in ditch area at St. Anne’s
Monday: Weed eating along fifty in between the rain
Sharpened ten chain saw blades
Power washed sidewalk in front of council building
Cut back brush on Brower Road with Lane Shark
Cut back brush on Summit with Lane Shark
Tuesday: Seed, Fertilizer and put straw down at Wm. H. Harrison Park
Wednesday: Weed eat by Tomb on hill and picked up garbage on fifty
Cut grass on Harbor, Brower Road cut brush back on Shady Lane
Thursday: Fixed sprinkler head at point one was broke
Cut grass at point and down fifty to Cleves
Took street signs down in Aston Oaks; will paint them and install
Picking up brush that was cut on Shady Lane
Cutting grass by St. Anne’s and on west side of fifty
Friday: Cut brush back on Shady Lane and clean up
Cut grass at park
Cut brush back on Brower Road
Water Hanging flower basket and flower boxes
Cut grass on Shady Lane
Painted Aston Oaks street sign
DEPUTY CLERK’S REPORT July 29, 2024 Marilyn Kramer
I submitted the final report to Hamilton County regarding the mini-trail grant on July 1, 2024. We received the remaining $7,500 from Hamilton County.
The WHH Riverfront Meeting was July 27th, 2024. Please see the attached minutes.
All fire extinguishers will be checked in August.
Cincinnati Bell/Alta Fiber contract expires end of 2024. I’ve contacted our representative, Ryan Satzger, regarding new contract. This is for our phone service, WIFI, and emails.
Tickler File:
Resolution imposing a permanent moratorium on medical and recreational marijuana dispensaries, cultivators or processors within the Village of North Bend.
