~~                                                  VILLAGE OF NORTH BEND

                                    21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                                      June 30, 2014

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor:  Mr. Sammons

Law Director: Mr. Reichert

Fiscal Officer: Mr. Sullivan

Councilpersons:    Mrs. Romweber, Mr. Hartoin, Mr. Nunnery,

                                Mr. Welch, Mr. Moorman, Ms. Smith                                                                                                                                                                                  

MAYOR’S OPENING STATEMENT

Mayor Sammons recognized our veterans for their dedication and sacrifice.  He wished all a happy Fourth of July.  He also thanked everyone for attending the Presidential Community Park Opening Day.

MINUTES

Bill Welch moved that the May 19, 2014 Minutes be accepted.   Ron Hartoin seconded the motion.  Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Bill Welch made motion to pay the bills.  Fran Romweber seconded the motion.  Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s report is available at the Village office.

Mayor Sammons recognized the staff’s efforts in getting the playground ready for Opening Day.

POLICE REPORT

Sgt. Steers contacted Mayor Sammons stating he was unavailable to attend tonight’s meeting.   No report at this time.

Minutes, June 30, 2014

GUESTS

Mr. Brian Hudgins, Maintenance Supervisor of Aston Oaks Golf Course is requesting a North Bend Title 9 ordinance amendment to allow deer culling (approximately 8 - 14) only on the Aston Oaks Golf Course property through December 31, 2014.   Dave Moorman asked about what type of weapon would be used and would this pertain to Aston Oaks Golf Course property only.  Bow hunting would be the type of weapon used and it only pertains to Aston Oaks Golf Course property.  Mr. Hudgins has already secured all the necessary Ohio Division of Wildlife permissions and permits.

Dave Moorman asked about the scenario of a deer being hit but falling outside of North Bend boundaries.  Brian stated he would need the property owner’s permission to retrieve the deer.

Fran Romweber asked about the boundaries of Aston Oaks Golf Course property and Brian said they would use the Auditor’s maps.  Fran also mentioned that deer are major carriers of lime disease.

Dave Moorman said tonight’s discussion was the informative part of this topic.  The public will have until our July 28 Council meeting to comment.

Mayor Sammons asked if a Resolution versus an Ordinance would suffice.  Jim Reichert is working to properly word the Ordinance amendment.   There may be a problem with issuing an exception to one specific property owner.  Dave Moorman says other communities set a minimum property size, (such as acreage).  Jim Reichert proposed further Law and Ordinance Committee consideration.

FIRE REPORT

Assistant Chief Wells reported there were three (3) fire runs and eighteen (18) EMS runs for the month of May.   There was a discussion of details around the EMS runs.  No particular pattern exists.

THREE RIVERS SCHOOL DISTRICT

No one from Three Rivers School attended, however, Mayor Sammons read from the school’s website regarding two concerts at the Miami Township Center.  (Please see website)

COMMITTEES:

Finance - Mr. Welch  

Bill Welch made motion for Resolution 2014-18 Adopting the 2015 Tax Budget.  Ron Nunnery seconded the motion.  Motion carried 100%.

Light, Water and Sewer   - Ms. Smith

No Report

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Nunnery

No Report

Planning & Zoning - Mrs. Romweber    

No Report

Law & Ordinance - Mr. Moorman 

Property Maintenance information has been shared with Council.

Beautification – Fran Romweber

Our next Beautification Committee meeting will be Saturday, August 2 at 10:00am.  Prior to that meeting, the Wellness Committee will meet at 9:30am.  One of the topics will be how to best utilize the new park and 2015 goals for the Beautification Committee.  Fran added her thanks to those who contributed to the new park.

Mayor Sammons mentioned the flag poles will be installed at the Point on July 1, 2014.  He thanked Consolidated Grain for their contribution.

Ron Hartoin added his thanks to Skyline, Lowe’s and Home Depot for their donations to the park.  There is also a sign at the park listing all the donors.  Marilyn reviewed all of the donations of time and materials for the park and the Opening Day celebration.  Check the Community Press for an article on our Opening Day festivities.  Marilyn is also keeping a log of the number of residents using our new playground so she can report its’ progress to Council over the next few months.

COUNCIL’S OLD BUSINESS

Ron Nunnery asked about the progress of the fitness building being built in Tisch’s center.           Mayor Sammons said Mr. Tisch had asked to have requirements altered.  Mayor said he would need to go through the proper channels.

LAW DIRECTOR’S OLD BUSINESS

Jim Reichert asked about the second parcel located at 430 Three Rivers Parkway.  Mayor Sammons stated it is underway.  Jim also mentioned that the Wayne Manufacturing bankruptcy settlement is still in progress.

Jim stated that North Bend has been released from the lawsuit regarding the 2011 car accident on Three Rivers Parkway.

MAYOR’S OLD BUSINESS  

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

The bid for the Shady Lane Improvements Project was accepted at the June 21 meeting.        Mayor Sammons reviewed the project as that meeting was not televised.  The bid was for $133,410 and Council voted to approve the full project.  Of that amount, $75,000 is a grant and $58,410 is from Village funds.  Mayor Sammons is working to recapture the North Bend portion with grants.

MAYOR’S NEW BUSINESS/ REPORT

The Cooperative Agreement for participation in the Hamilton County Community Development Program from March 1, 2014 through February 28, 2017 was adopted at the June 21 meeting.  This allows the Village to apply for Block grants.

OPEN TO THE FLOOR

Resident, Robert Olson, asked about sharing services with other governments.  Mayor Sammons responded with multiple examples of this.  Ron Hartoin mentioned the cleaning of US 50 being shared with the Villages of Cleves and Addyston.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

No Report

MAYOR’S FINAL COMMENTS

No Report

ADJOURNMENT:     

Ron Nunnery made motion to adjourn the meeting.   Fran Romweber seconded the motion.  Motion carried 100%.   Meeting was adjourned at 8:02p.m.                      

                                                   Respectfully Submitted,

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

Minutes, June 30, 2014

MAINTENANCE REPORT      JUNE 30, 2014        RICK SCHULTZ

PLAYGROUND

  Most of our staff’s spare time was working to complete the new playground

  Pressure washed entire concrete pad                      Installed new basketball backboard

  Re-worked catch basin on playground                      Painted basketball pole

  Patched concrete                                                          Painted basketball area and new lines

  Sealed concrete                                                             Painted 4-square and hopscotch

  Built wall                                                                         Built and painted trash receptacles

  Installed benches                                                           Installed split-rail fence

  Signage installed

OVERPASS REPAIR

  Pressure washed sidewalk and wall

  Painted with non-skid surface product

FLAG POLES AT THE POINT

  Tuesday, July 1 – National Flag will start to install

TREE REMOVAL

  Branch overhanging wires at Washington and Miami

  Tree on Route 50 on south side – across from Miami

BANNERS ON THREE RIVERS PARKWAY

  Hope to have banners up for the Fourth of July – start putting up poles Tuesday, July 1st

Request for gutter repair at 35 Muirfield

-          Concrete broken and cracked

-          We can repair in-house

TREASURER’S REPORT

June 30th, 2014

To Council Members for Your Information and Review

We received our property tax holdback check from the state this month in the amount of $23,892.  This amount along with the previously received regular property tax check for $149,055 brings our semi-annual tax receipts to $172,947, just about what we had budgeted for 2014.

We wrote eight purchase orders this month:

$405 to Comp Management for our Workers Comp management fees

$1170.15 to Josh Mandel, state treasurer for pmt on our Washington sewer project

$7950 to Recreations outlet for the balance on the playground installation

$15,440 for partial pmt on the rubber safety matting

$663 for our copier maintenance contract

$787.50 to bonnie Kroger for grant writing consulting fees

$7000 for the balance for the balance for the rubber safety matting

$1800, dues and fees.  This covers the $130 for the  Mayor’s and Marilyn’s attendance at a conference.  The remainder is left on the blanket certificate for future use

Distributed to council members this month are the following reports:

·         Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

·         Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

·         Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

·         Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

·         Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

·         Year to Date Beautification Accounting Report

·         Mayor’s Discretionary Fund Report

Copies of all the above reports are available for public viewing at the Village Office.

Respectfully submitted, Edward Sullivan, Fiscal Officer

VILLAGE OF NORTH BEND

RESOLUTION 2014-_____

RESOLUTION ADOPTING THE 2015 TAX BUDGET

            WHEREAS, a public hearing was held in the Council Room of the Village of North Bend on June 30, 2014 concerning the Village’s 2015 Tax Budget; and

            WHEREAS, a quorum of members of Council attended the hearing and reviewed the proposed 2015 Tax Budget; and

            WHEREAS, Council is fully advised of the content and provisions of the 2015 Tax Budget.

            NOW, THEREFORE BE IT RESOLVED by the Council of the Village of North Bend, Ohio _____ members elected thereto concurring that the 2015 Tax Budget attached is hereby approved and adopted.

            ADOPTED THIS 30th  day of June, 2014.

                                                                                    ____________________________________

                                                                                    Mayor Doug Sammons

Attest:

______________________________________

Ed Sullivan, Fiscal Officer

Approved as to form

VILLAGE OF NORTH BEND

RESOLUTION 2014-_____

RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN

AGREEMENT OF COOPERATION WITH HAMILTON COUNTY,

OHIO PURSUANT TO PROVISIONS OF THE HOUSING AND

COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED

            WHEREAS, the Congress of the United States has enacted the Housing and Community Development Act of 1974 which has as its primary objective the development of viable communities; and

            WHEREAS, Hamilton County qualifies under said Act as an urban county eligible to receive federal block grant funding for support of community development activities; and

            WHEREAS, the Act provides for and encourages units of local government to enter into agreements of cooperation with urban counties for purposes of undertaking essential community development and housing assistance activities; and  

            WHEREAS, the Council of the Village of North Bend, Ohio desires to enter into a cooperative agreement with Hamilton County for Federal Fiscal Years 2015, 2016 and 2017 of the Community Development Program;

            NOW THEREFORE BE IT RESOLVED by the Council of the Village North Bend, Hamilton County, Ohio:

            SECTION 1.      That the Mayor is hereby authorized to execute the Cooperation Agreement with the Board of County Commissioners of Hamilton County, Ohio, a copy of which agreement is attached hereto and made a part hereof

            SECTION II.      That this Resolution shall take effect and be in effect immediately upon passage.

Adopted this _____ day of June, 2014.

                                                                                    ____________________________________

                                                                                    Mayor Doug Sammons

Attest:

______________________________________

Ed Sullivan, Fiscal Officer

Approved as to form:

______________________________________

James A. Reichert, Law Director

P:JAR/Village of North Bend/Resolution-Agreement of Cooperation with Hamilton County

VILLAGE OF NORTH BEND

RESOLUTION 2014-_____

ACCEPTING BID AND AUTHORIZING A CONTRACT

FOR THE SHADY LANE IMPROVEMENTS PROJECT

            WHEREAS, the Council of the Village of North Bend has previously adopted and passed the following legislation: 

            1)         Resolution No. 2014-14 Authorizing the Village Engineer to solicit bids for the Shady Lane Improvements project; and

            WHEREAS, the Village Engineer has made the following recommendations:

            We have reviewed the bid proposals submitted for the Shady Lane Improvements project.  The apparent low bid was submitted by R. A. Miller Construction Co., Inc. in the amount of $133,410.25. 

            Funding for the construction phase of this project will be as follows:

            -           MRF Grant                  $75,000.00

            -           Village Funds               $58,410.25

            NOW THEREFORE BE IT RESOLVED by the Council of the Village North Bend, Ohio _____ members concurring that the Mayor is authorized to enter into:

            1)         A contract with the R. A. Miller Construction Co., Inc. for all work and materials required for repairs, rehabilitation and improvement of Shady Lane pursuant to the attached contract for $133,410.25, conditioned upon satisfactory investigation of the State of Ohio’s website "Finding for Recovery" to assure that the vendor does not appear on a list prohibited from doing business with the Village.  A print-out of a "negative report" as to the R. A. Miller Construction Co., Inc. from the State’s website shall be attached to the contract.

Adopted this _____ day of June, 2014.

                                                                                    ____________________________________

                                                                                    Mayor Doug Sammons

Attest:

______________________________________

Ed Sullivan, Fiscal Officer

Approved as to form:

______________________________________

James A. Reichert, Law Director

CERTIFICATION OF VILLAGE CLERK/TREASURER

            I hereby certify that funds are available and have been lawfully appropriated, authorized or directed for the purposes identified in the attached resolution, and are in the treasury or in the process of collection to the credit of the appropriate fund, free from any previous encumbrance.

DATED:            ______________________                ____________________________________

                                                                                    Ed Sullivan, Fiscal Officer

           VILLAGE OF NORTH BEND   

                                                     SPECIAL COUNCIL MEETING

                                                                JUNE 21, 2014

  The meeting was called to order at 10:01am by Mayor Sammons.

  Present:  Mayor Doug Sammons

                   Mr. Hartoin, Mr. Welch, Mr. Moorman, Mrs. Romweber, Ms. Smith,

                   Mr. Nunnery, excused, Mr. Sullivan, excused Mr. Reichert, Mr. Schultz,         

                   Mrs. Kramer                                   

Mayor Sammons stated the deadline to be part of the Federal Block Grant Funding is June 30, 2014.          Mayor Sammons opened the floor for discussion.       

Fran Romweber made motion to accept Resolution 2014-16 Authorizing the Mayor to Enter into an Agreement of Cooperation with Hamilton County, Ohio Pursuant to Provisions of the Housing and Community Development Act of 1974, as Amended.   Shirley Smith seconded the motion.  Motion carried 100%.

Our next topic on the agenda is the Shady Lane Project.  Mayor Sammons stated that Dan Schoster attended the previous meeting and opened this meeting up for discussion regarding any questions that were not answered at that previous meeting.  Dave Moorman asked if this bid will include the concrete curbing.   Mayor Sammons stated that it is included in the contract.   After a short discussion, Bill Welch made motion to accept Resolution 2014-17 Accepting Bid and Authorizing a Contract for the Shady Lane Improvements Project.  Fran Romweber seconded the motion.  Motion carried 100%.

Ron Hartoin asked about the St. Annes and Route 50 project.  Rick Schultz stated it was successful with no water runoff. This project was funded out of this year’s budget.  Ron also stated that the barn area will be next to be updated.  Rick Schultz will get the cost for these improvements.               

Dave Moorman reported on property maintenance issues in the Village.   Notices were issued to property owners violating provisions of the Property Maintenance Ordinance which include high grass and other nuisance provisions of the code.

In regards to the sidewalk maintenance, two of the four properties notified have made repairs.                        

Rick Schultz is working with Buckeye Tree Service to secure tree trimming estimates.  Rick will follow-up with Dave Moorman.

Dave Moorman reported that the operator of the truck being parked on Miami Avenue has agreed to park the truck off-street in light of safety concerns.

  Special Meeting Minutes, June 21, 2014

Rick mentioned the cost of storing our salt and the rental of the salt loader with Miami Township    should be the same as last year.  Doug will contact Miami Township Trustees to discuss these costs.  Rick will make arrangements for salt for this year.

Regarding controlling damage caused by deer, Mr. Brian Hudgins, Maintenance Supervisor of Aston Oaks Golf Course, will attend our June 30 Council meeting to request approval of deer culling on Aston Oaks Golf Course property within North Bend.   Council would have to revise our Ordinance on this subject.  Bill Welch would like to have this issue brought up at our June 30 Council meeting so the residents will know that North Bend is considering approval.   Council would then plan to hold an emergency vote on the matter in July.

Fran Romweber mentioned that the Marge and Charles J. Schott Foundation had not granted any sum  of money to St. Joseph’s Church to purchase the Taylor High School property.   St. Joseph’s Church independently funded that purchase and has closed on it.   Rick asked if the parking lots on the property will remain and Fran stated that St. Joseph’s architects will redo those parking lots.

Fran Romweber would like to set up a Beautification meeting in August.

Mayor Sammons and Council members thanked Rick Schultz and Marilyn Kramer for their work on the Presidential Community Park.

Ron Hartoin made motion to adjourn the Special Meeting.  Bill Welch seconded the motion.  Motion carried 100%.  Meeting adjourned at 10:37am.

             Respectfully Submitted,

_____________________________             ______________________________                                             Ed Sullivan, Fiscal Officer                                 Doug Sammons, Mayor

  Special Meeting Minutes, June 21, 2014