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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 June 18, 2018 Meeting was called to order at 6:15 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, excused, Mr. Hartoin, Ms. Smith EXECUTIVE SESSION Immediately after roll call, Joe Bonner made a motion for council to go into Executive Session in accordance with Ohio Revised Code 121.22(G) (3) for an attorney-client conference concerning pending and/or imminent litigation involving the Village of North Bend and pursuant to Ohio Revised Code 121.22(G)(2) to consider the purchase of property for public purposes. The motion was seconded by Dave Moorman that Council enter into Executive Session to discuss pending litigation. The motion was unanimous and carried 100%. The Executive Session was attended by the Mayor, Dave Moorman, Bill Deters, Joe Bonner, Ron Hartoin, Shirley Smith and the Law Director. Dave Moorman made a motion, seconded by Bill Deters, to adjourn Executive Session and resume the regular Council meeting. The motion carried 100%. Council resumed the regular meeting at 7:00pm. MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Joe Bonner moved that the May 21, 2018 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Marty Fryman discussed North Bend’s 2019 Tax Budget. Minutes, June 18, 2018 Treasurer’s Report, Continued Dave Moorman made a motion to adopt Resolution 2018-17 Adopting the 2019 Tax Budget. Ron Hartoin seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2018-14 Requesting Hamilton County Auditor to Certify Dollar Amount for 2.29 Mill Fire-Life Squad & EMS Replacement Levy. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2018-15 Requesting Hamilton County Auditor to Certify Dollar Amount for 2.29 Mill Fire-Life Squad & EMS Renewal Levy. Bill Deters seconded the motion. Motion carried 100%. PAY THE BILLS Ron Hartoin made motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick purchased council members’ office chairs for $8.00. Dave Moorman made a motion to declare the current, wood chairs a surplus and gave permission to sell them. Ron Hartoin seconded the motion. Motion carried 100%. Council gave Rick permission to spend up to $10,000 to repair a 15” storm water pipe on Miami Avenue at Washington. This was declared an emergency for the safety of the village residents. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were 41 calls for the month of May. One case was assigned to detectives and two cases were closed. There was a theft on Washington on May 24. Dave Moorman asked about why the Cleves Police Department was assisting ODOT when resurfacing US 50 in the North Bend area. Sgt. Raker stated the Cleves Police asked for a portion of the detail because ODOT pays the participating jurisdiction for assistance. GUESTS No Report. FIRE REPORT Chief Ober reported there were two (2) Fire Details and eleven (11) EMS runs for the month of May. One detail was an electrical issue and one was a water rescue. All fire hydrant checks have been completed and are operating. Minutes, June 18, 2018 THREE RIVERS SCHOOL Lisa Whiteley, Director of Communications for Three Rivers School District, stated they have open enrollment. There are numerous students on the waitlist to enroll in Three Rivers School. These students are outside the district boundaries and they are confirmed on a first come, first serve basis, with priority given to families that were in district boundaries before moving. Three Rivers School has 2,300 students attending with 600 of those students attending Taylor High School. They have an administrative team of thirteen and added an Assistant Principal, Ms. Gretchen Bloomstrom. They’ve established a 3-5 year plan. Lisa mentioned TRS outsources their landscaping, grass cutting and snow removal duties. Mayor Sammons stated Three Rivers School invited him to be on the Board of Education’s Finance Committee. COMMITTEES: Finance - Mr. Moorman Dave Moorman handed out a review of costs for Rumpke and Best Way Disposal. Dave Moorman asked council to vote awarding North Bend’s waste disposal to Rumpke or Best Way Disposal. Dave Moorman-Rumpke, Bill Deters-Rumpke, Joe Bonner-Rumpke, Ron Hartoin-Rumpke, Shirley Smith-Rumpke. The vote was 5-0 in awarding Rumpke the waste contract. Dave Moorman made a motion to waive the three readings of Resolution 2018-16. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2018-16 Accepting Bid for Waste Contract with Rumpke. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman discussed the possibility of converting North Bend streetlights to LED. We would be able to finance this transaction over a 10-year period. Our street light electric bill savings would be approximately 80%. Presently, our lighting cost is $2,100 per month and by changing to LED, Duke Energy estimates our costs at $400 per month. Dave will have more details next month. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner No Report Beautification – Fran Romweber Our next Wellness Committee meeting is Saturday, June 23 at 9:30am in council hall. Minutes, June 18, 2018 COUNCIL’S OLD BUSINESS Dave Moorman asked about the status of BIERmarkt signage and compliance with North Bend Zoning Codes. Dave will discuss this issue with Fran Romweber and possibly send a letter to Mr. Pessler. It was stated that Mr. Pessler is suing John Niehaus regarding water drainage issues from his property above the BIERmarkt. LAW DIRECTOR’S OLD BUSINESS No Report MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR’S NEW BUSINESS Scott Sollmann discussed North Bend’s one-year moratorium on medical marijuana will expire in September, 2018. He asked council members to email him their questions. MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, July 30, 2018 at 7:00pm. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Joe Bonner made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:04 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, June 18, 2018 TREASURER’S REPORT June 18, 2018 To Council Members for Your Information and Review Review and resolution approval of the 2019 Tax Budget. The Tax Budget has taken the majority of my time this month. It will be submitted to the Hamilton County Auditor by July 20, 2018. Our Fire/EMS Levy is expiring this year. Tonight approval of a resolution requesting the County Auditor certify estimated revenue for either renewal or replacement of the 2.29 mills levy for placement on the November ballot. We met with Colonial Life Insurance representatives on Friday, 6/15. OPERS is offering Guaranteed Issue Whole and Term Life Insurance Policies for active members, spouses and children through Colonial Life. Open enrollment is 6/1-8/31/2018. Information is available in the office. We issued 1 blanket purchase order for $350.00, for dues and fees. This is the balance of the appropriations account as budgeted. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT June 18, 2018 Rick Schultz - We are in the process of spraying (grass & weed control) throughout the village, curbs, poles, fire hydrants, etc. - We have cut back tree limbs and brush on E. Harrison due to complaint. (Line of sight from Ridge pulling on to E. Harrison). We will try to identify more of these areas and cut them back. - We purchased new chairs for council. We can surplus old chairs and sell them. - Emergency storm water repair – Miami @ Washington - 15” pipe. - Tree on Miami Avenue (next to Johnny’s Tobacco) is dangerously hanging over the street. We need to send letter to property owner for removal. - Resident asked if we could put up signage with wording “no clutch breaking” - We will start our annual line painting. DEPUTY CLERK’S REPORT June 18, 2018 Marilyn Kramer - We received the $500.00 grant money from PEP to assist us with the cost of removing the large Maple tree by the Administration Building. - Lessman Engineering, representative for John Niehaus’ development on Shady Lane, gave us plans for the site. We delivered them to JMA for approval, which is the proper procedure. - We had a meeting with a representative from Colonial Life regarding life insurance coverage through OPERS. Active OPERS members working 10 hours per week are eligible for this benefit. If you’re interested, please sign up in the office on Friday, June 22 from 12:00 – 2:00pm. - We are having a postcard printed and mailed to all Village residents advising them that Village property is now tobacco free. The mailer and postage is being paid for by Hamilton County Public Health, “We Thrive” grant monies. The mailer also lets them know the benefits of not smoking. I’ve attached the article Dominique Walker wrote about Three Rivers students, the Village of Addyston and North Bend all participating in becoming tobacco free. - The next INEOS meeting is Thursday, June 28 at 5:00 pm at Miami Township Administration Building on Shady Lane. - The Hamilton County Multi-Hazard Mitigation Plan is updated every five (5) years and will expire October, 2018. I attended the workshop webinar on December 15, 2017 and Fran attended the meeting on February 9, 2018. North Bend has completed all that is required. We have identified our Planning Team, Community Profile and Description, Hazard Analysis and Mitigation Strategies and Actions. Hamilton County has submitted the plan to the state and it will then be forwarded to FEMA for approval. Once approved by FEMA, Hamilton County will send us a sample template for North Bend to adopt by resolution/ordinance within one (1) year. - North Bend recycled 335 tires from our one (1) week tire disposal event. - Our next Wellness Committee meeting is Saturday June 23 @ 9:30am in Council Hall. - As a footnote, I was at Kenwood Mall and noticed that their outside planters are filled with artificial plants. 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