VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                                      June 24, 2024

Meeting was called to order at 6:00 p.m. by Vice Mayor Bonner.

Members Present:

Mayor:  Mr. Sammons, (excused)

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons:    Mr. Moorman, Mr. Deters, Mr. Bonner,

                                 Mrs. Romweber, Mrs. Bolser, Mr. Weadick, (by phone)                                                                                                                                                                                    

MAYOR’S OPENING STATEMENT

Vice Mayor Bonner had no opening statement.

MINUTES

Bev Bolser moved that the May 20, 2024 minutes be accepted.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

TREASURER’S REPORT

There was a hearing discussing the 2025 Tax Budget immediately prior to tonight’s council meeting.  Marta read the Treasurer’s Report and presented, in detail, North Bend’s 2025 Tax Budget Summary.

Dave Moorman made a motion to declare Resolution 2024-13 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-13 Adopting the 2025 Tax Budget.  Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Fran Romweber made a motion to pay the bills.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

MAINTENANCE SUPERVISOR’S REPORT

Nate stated the mini trail at the William Henry Harrison Riverfront Park is complete.  He stated that grass seed has been placed and straw will be purchased.  Nate mentioned the amount of time spent working at the park has increased, however, village tasks are being completed.

Minutes, June 24, 2024

DEPUTY CLERK’S REPORT

Marilyn stated the final report for the $35,000 mini trail grant will be submitted to Hamilton County by July 15, 2024.  We received the $5,000 for the Residential Recycling Incentive (RRI) Program for 2023.  We recycled over 76.2 tons of materials.  North Bend has been approved for $10,290 from Hamilton County’s Innovation grant for new recycling bins at the WHH Riverfront Park.  On June 8, 2024, we had students and coaches from Three Rivers School and residents volunteer to clean up our Riverfront Park.  Clete Benken and Skip Holmes were also there.  Lunch was served to our volunteers.  The WHH Advisory Board meeting is June 29^th at 10:00am.  The Free-Market Event at TRAM is Thursday, June 27th from 1:00-3:00pm. Queen City Wheels will host the 2024 Swartout Race on July 21, 2024. North Bend’s gas aggregation agreement expires October, 2024.

POLICE REPORT

Sgt. Dave Hill attended in Sgt. Carney’s absence.  He reported there were 44 calls for service for the month of May, 2024.  There were six criminal reports, two non-criminal reports and two auto accident reports. One case was assigned to detectives for investigation.

GUESTS

Tom Mendel and Bob Mecklenborg, residents on St. Annes, North Bend, Ohio, spoke about the recommendations by Civil Solutions on the Derbyshire development site.  There was a lengthy discussion on several issues; Geotechnical Survey, North Bend Earthwork ordinances, Retaining Wall, Hydraulic Study, Erosion Control Plan and Final Plan by developer.  See Attached.

Mr. Larry Frey, President of Aston Oaks Property Owners Association and Mr. Chuck Mitchell, resident of North Bend spoke about several issues; has St. Annes been dedicated, streets in Aston Oaks area need repairs, who is responsible for maintaining the ROW along St. Annes, Dollar General upkeep of trash and building maintenance, speeding cars in Aston Oaks, street signs throughout Aston Oaks are faded.  See Attached.

FIRE REPORT

Chief Matt Schumann introduced himself as the new Chief of Fire and EMS of Miami Township.  He was sworn-in in early June, 2024.  There were no fire runs and 14 EMS runs for the month of May, 2024.

Mr. Jim Brett, Administrator of Miami Township, spoke about the Fire/EMS levy they are asking of their residents and from each Village within Miami Township.  Miami Township has a 3.29mil continuing levy; they are asking residents to renew a 3.50mil and asking for an additional 3.0mil for their Fire/EMS services.  Miami Township is asking each village within Miami Township for an additional 2.0mil Fire/EMS levy. This includes the Village of Addyston, Cleves, and North Bend.

As discussed under Council’s Old Business, North Bend is asking the Hamilton County Auditor to certify four (4) millage levies.  Discussions and resolution approvals will take place at North Bend’s July council meeting. Marta Fryman will then submit those resolutions to the Board of Elections.

THREE RIVERS SCHOOL

In Dr. Ault’s absence, Joe Bonner read his report.  TRS football team members and coaches volunteered to clean up North Bend’s Riverfront Park on June 8^th. There’s one teaching position open.  They are continuing to monitor the Miami Fort Power Plant situation.  Our district lost approximately $750,000 in revenue when it closed for two months.  This summer, TRS is cleaning the facility, completing all necessary state and federal paperwork to receive grant dollars, as well as planning for student and staff returning the second week in August, 2024.

Minutes, June 24, 2024

COMMITTEES:

Finance - Mr. Moorman

Dave stated we can discuss our new website design plans at our July council meeting.  Our current provider is not interested in bidding for this project.  We currently pay them $240.00 annually to host our website.  CIVIC Plus is another option to consider.

Dave stated we have our gas and electric aggregation program through Energy Alliances.  North Bend residents who participated in the electric aggregation saved $240.00 last year and they saved $80.00 by participating in the gas aggregation.

Light, Water and Sewer   - Mrs. Romweber

No Report. 

Maintenance - Mr. Bonner

No Report.

Police & Fire – Mr. Deters

Bill Deters and Dave Moorman reported on police contract numbers received from the Hamilton County Sheriff’s Office.  They are asking for $75K in 2024, $78K in 2025, $96K in 2026 in a contractual agreement; and  proposing $101K in 2027, $121K in 2028, and $127K in 2029.  North Bend would pay 8.4% of new cruisers, maintenance and fuel of police cars.  Hamilton County would have the right to increase those projected amounts.  Bev suggested that the contract include an annual cap in additional charges to the Village for additional police expenses.  Council agreed and Scott will draft language for review.

Planning & Zoning - Mrs. Bolser  

Bev stated she would like to see a "No Thru Trucks Over 2 Tons" sign on Cliff Road after receiving complaints from residents.  There are construction and concrete companies using Cliff Road and the road is deteriorating.  Joe Bonner will discuss this with Nate Redding.  Scott stated he will prepare a resolution for our July council meeting.

Law & Ordinance - Mr. Weadick (by phone)

Mark spoke about several complaints that are in the process of being handled.

Beautification – Mrs. Romweber

Fran stated she hosted the Colonial Dames on June 7^th, 2024 for breakfast and lunch. They toured our WHH Riverfront Park and then Liz Rosenacker opened the President William Henry Harrison tomb site for them to tour.  At the tomb, Fran had Verdin Clocks give a presentation of the sound of a carillon, which is an item of interest for our Riverfront Park.  Within one week the Colonial Dames awarded the WHH Riverfront Park the Ohio Heritage Award and the grant monies that will be determined at a later date.

COUNCIL’S OLD BUSINESS

Dave Moorman read the first reading of Ordinance 2024-02 Authorizing the Placing of "NO PARKING" Signs in the Curve of Turnberry Drive in the Village of North Bend.

Minutes, June 24, 2024

COUNCIL’S OLD BUSINESS, continued

Dave Moorman made a motion to declare Resolution 2024-12 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-12 Resolution of Necessity for Levying a Tax Exceeding Ten-Mil Limitation for Fire and Emergency Medical Services.                 Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to declare Resolution 2024-14 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-14 Resolution of Necessity for Levying a Tax Exceeding Ten-Mil Limitation for Fire and Emergency Medical Services.              Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to declare Resolution 2024-15 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-15 Resolution of Necessity for Levying a Tax Exceeding Ten-Mil Limitation for Fire and Emergency Medical Services.               Bill Deters seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to declare Resolution 2024-16 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-16 Resolution of Necessity for Levying a Tax Exceeding Ten-Mil Limitation for Fire and Emergency Medical Services.                Bill Deters seconded the motion.  Motion carried 100%. (5-0)

LAW DIRECTOR’S OLD BUSINESS

Scott believes the Community Improvement Corporation (CIC) for the Village of North Bend was approved; however, Marta received notification from the Ohio Secretary of State stating the Initial Articles of Incorporation must be approved by the Ohio Attorney General’s office; they have been forwarded to the appropriate office.  Scott stated we should have a CIC meeting prior to the next council meeting once we have confirmation the Articles were accepted.

MAYOR’S OLD BUSINESS  

No Report.

COUNCIL’S NEW BUSINESS

No Report.

LAW DIRECTOR’S NEW BUSINESS

No Report.

Minutes, June 24, 2024

MAYOR’S NEW BUSINESS/ REPORT

No Report.

OPEN TO THE FLOOR

No Report.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, July 29, 2024 at 6:00pm.

The CIC meeting is Monday, July 29^th, 2024 at 5:30pm.

MAYOR’S FINAL COMMENTS

No Report.

ADJOURNMENT:     

Dave Moorman made a motion to adjourn the meeting.  Bill Deters seconded the motion.  Motion carried 100%.   Meeting was adjourned at 8:21p.m.                      

                                                   Respectfully Submitted,

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

Minutes, June 24, 2024

TREASURER’S REPORT

             June 24, 2024

To Council Members for Your Information and Review

As advertised prior to this Council meeting, Council reviewed the 2025 Tax Budget. Council needs to approve the Resolution adopting the 2025 Tax Budget as prepared by Mr. Sollman. It will be submitted to the Hamilton County Auditor by July 20, 2024.

The Fire/EMS levy needs to be renewed in 2025. I request Council approve resolution to request the Auditor to certify funds as required by the Hamilton County Board of Elections.

We issued 4 purchase orders this month: #18-2024, Ohio Treasurer Josh Mandel, $5,775.50, for OPWC debt service loan payments; #19-2024, Bobcat Enterprises, $12,832.98, for Bobcat repairs; and #20-2024, Julius C. Howe Asphalt & Sealing Co., $17,963.00, for St. Annes road repair; #21-2024, Miami Township Trustees, $190,000.00, for 2024 Fire/EMS levy proceeds.

Distributed to council members this month are the following reports:

• Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

• Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

• Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

• Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

• Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

• Year to Date Beautification Accounting Report – no report
• Mayor’s Discretionary Fund Report – no report
• Monthly Credit Card Charges Report

Copies of all the above reports are available for public viewing at the Village Office.

Respectfully submitted,

Marta Fryman, Fiscal Officer

MAINTENANCE SUPERVISOR’S REPORT 6-24-2024

Nate stated the mini trail at the William Henry Harrison Riverfront Park is complete.  He stated that grass seed has been placed and straw will be purchased.  Nate mentioned the amount of time spent working at the park has increased, however, village tasks are being completed.

DEPUTY CLERK REPORT                                         June 24, 2024                      Marilyn Kramer

• The final report to Hamilton County for the $35,000 mini trail grant for the WHH Riverfront Park is due July 15, 2024.  I’ll email that report by the due date.

• We received the $5,000 for the Residential Recycling Incentive (RRI) Program for 2023.  We recycled over 76.2 tons of materials.  Please see attached.

• North Bend was approved for $10,290 from Hamilton County’s Innovation grant for recycling bins at the WHH Riverfront Park.  Once we receive our park branding and logo from Brownstone Design, we will order the decals required to be placed on the recycling and waste bins.

• On Saturday, June 8, 2024, we had ten students and three coaches from Three Rivers School football team along with several neighbors on Cliff Road and Congress Green volunteer to clean up the WHH Riverfront Park.  Clete Benken of KZF Design and Skip Holmes, Project Manager, were also there.  We had water, sandwiches and snacks for all volunteers.

• The WHH Riverfront Advisory Board meeting is Saturday, June 29^th at 10:00am.  We have a lot of great news to share with everyone regarding grants and awards we have received so far. 

• The Free-Market Event is Thursday, June 27^th from 1:00pm – 3:00pm.  There will be fresh produce and vegetables as well as free smoke detectors and bike giveaways.  This will be held at TRAM, 112 S. Miami Avenue in Cleves.  This is a community effort with We Thrive.  I emailed the local churches about this event and placed several copies of the flyer at the post office.

• Queen City Wheels will hold the 2024 Swartout Race on July 21^st, 2024.  They will park and register approximately 100 bicyclists at the Dollar General.

Tickler File

Our Gas Aggregation agreement expires October, 2024.