VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

March 24, 2014



Meeting was called to order at 7:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Reichert

Fiscal Officer: Mr. Sullivan

Councilpersons: Mrs. Romweber, Mr. Hartoin, Mr. Nunnery,

Mr. Welch, Mr. Moorman, excused, Ms. Smith

MAYOR’S OPENING STATEMENT

This year is the 225th anniversary of North Bend becoming a Village. Mayor Sammons read some of the key happenings from 1789.

MINUTES

Bill Welch moved that the February, 2014 Minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is attached

PAY THE BILLS

Bill Welch made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

See Attached Report

There was a discussion on proposals for installing the poured rubber flooring for the new playground area. There is an estimate between $19,000 and $22,000 for surface installation of the poured rubber flooring.

Requests for quotes were asked of three different companies for the disassembly, transport and installation and only one was received from Steve Ellis, a certified installer.

It was restated that the playground equipment has been donated to North Bend by the City of Montgomery. The approximate value of this equipment, if purchased new, is between $100,000 and $120,000. This equipment is in excellent condition. Pictures and the plans of this equipment are available in the Village office for review.





Minutes, March 24, 2014





POLICE REPORT

No Report

GUESTS

Ms. Katie Wietmarschen, a Service Facilitator for Hamilton County Developmental Disabilities Services along with Matt Graves, an Adult Advocate and person served by HCDDS spoke about the programs and services offered by HCDDS and their upcoming tax levy, which will be on the ballot in Hamilton County on May 6. Council expressed its support for the levy and gave several examples of HCDDS services that touched their lives.

FIRE REPORT

No Report

THREE RIVERS SCHOOL DISTRICT

No Report

Mayor Sammons read a few events from the Three Rivers website.

There will be a fund raiser at LaRosa’s on March 25. A tennis play day will take place on March 29 and there will be a Kiwanis pancake breakfast on April 13th. Please see the Three Rivers website for details.

COMMITTEES

Finance - Mr. Welch

No Report

Mr. Welch asked Marilyn to email the fire and police representatives of when our meetings take place.

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

Ron stated he will hold a meeting in May to address the salt issue. This will possibly be combined with the Finance Committee meeting.

Police & Fire – Mr. Nunnery

Our next Neighborhood Watch meeting is scheduled for March 27th at 7:00p.m. in Council Hall. The Swat Team will attend.

Planning & Zoning - Mrs. Romweber

Fran attended a meeting at the Hamilton County Board of Health on March 3 which focused on two predominant issues: hoarding possessions to the point where the unkempt surroundings present a rodent problem and the increasing use of heroin. Both issues have extensions across Hamilton County and are not restricted to any one area.

Mayor Sammons reviewed the heroin issue and the reasons the problem is expanding. There will be an opiates meeting on March 27th from 8:00-10:30a.m. at the Three Rivers Educational Campus.







Minutes, March 24, 2014









Law & Ordinance - Mr. Moorman

Report by Mayor – Mr. Moorman has not been able to reach Mr. Weber and there is an issue with an RV being parked on the street.

There is still no response from three of the cited property owners of rental property.

Beautification – Fran Romweber

The Beautification Committee meeting was held March 22. The Minutes from that meeting are available in the Village office.

Fran attended a meeting in Blue Ash on March 12 which spoke about the importance of "branding". Fran noted that we have our own branding with the ‘NB’ as placed on the new planters. This could possibly stand for ‘naturally beautiful’.

Mayor Sammons reviewed the playground project and asked for a resolution from Council. Please see "Law Director New Business"

COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

Regarding the property acquired at 430 Three Rivers Parkway, the issue of the second adjacent parcel was discussed. A buyer outbid the Land Bank and he eventually walked away because of a large lien placed upon that property. The parcel will be re-offered and the Land Bank expects to acquire that property and then transfer it to North Bend sometime in June, 2014.

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

Fran Romweber made motion for Resolution 2014-12 Authorizing Acquisition of Surplus Playground Equipment from the City of Montgomery, Ohio. Shirley Smith seconded the motion. Motion passed 5-0. Fran Romweber made motion for Resolution 2014-13 Authorizing Expenditure for Playground Equipment Installation. Shirley Smith seconded the motion. Motion passed 5-0. (Resolution 2014-13 will be prepared and mailed to us by Mr. Reichert)

MAYOR’S NEW BUSINESS/ REPORT

Mayor Sammons had copies of four different flag designs for Council to review. This new North Bend flag would be for the new flag poles to be installed at the point. Bill Welch asked if the designs could be posted at the Village and the post office for public comments and suggestions.

North Bend’s Spring Clean-Up will take place April 12 – April 27 behind the North Bend Municipal Building.

The Game Warden will have a meeting in the Village Council Hall on Wednesday, March 26 at 6:00p.m. to address the deer population. Bill Welch brought up the coyote issue also.

Our Neighborhood Watch meeting will be Thursday, March 27 at 7:00p.m. in Council Hall.



Minutes, March 24, 2014









OPEN TO THE FLOOR

Chris Oser, Chairman of the Second Annual 5K St. Joseph Walk/Run, said the race will take place on Saturday, April 26 at 8:00a.m. They will start at St. Joseph Church at 25 E. Harrison Avenue and race through the villages of North Bend and Cleves. For more information please see our website at www.runningtime.net.



MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

No Report



MAYOR’S FINAL COMMENTS

No Report





















ADJOURNMENT:

Bill Welch made motion to adjourn the meeting. Ron Nunnery seconded the motion. Motion passed 5-0. Meeting was adjourned at 8:07p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor











Minutes, March 24, 2014



MAINTENANCE REPORT RICK SCHULTZ MARCH 24, 2014



Snow Removal - about 14 tons on hand

- used 210 tons for the season

-

Repairs - we have repaired and painted the planter boxes

- built 4 new boxes

- built self-watering planting pots for all the boxes

- painted front office trim



Pot Holes - patched Shady Lane

- added patch to area at St. Annes and Three Rivers Pkwy.

- Harrison Avenue and Miami



Fertilize/Weed

Control - Park area

- Point

- Council/office/maintenance building

- areas along Three Rivers Parkway

- Brower Road at Cliff

- I’ll be in Columbus Wednesday for Vegetation/Weed Control class and certification



Signage - need 9 more stop signs for historic part of North Bend

- have OK to change stop signs and posts in Aston Oaks - need to bring everything up to code



Salt Storage - Mr. Hartoin will discuss in his report on meeting with the

Committee. We need to talk about options and which

direction you would like me to take.



Play Equipment We met with Steve Ellis of Recreations Outlet to finalize

plans for dismantle, transport and install of structure.

TREASURER’S REPORT

March 24, 2014



To Council Members for Your Information and Review



We received formal approval of our recently submitted Approriations budget from the county auditor.



This might not sound like a big deal but I am sure we have all been reading of the problems some of the local governments have been having in their financial matters. These problems are not always simply a product of not having enough money, but are also a result of improper procedures.



Working with the County and State Auditor’s staff is the best way to prevent these problems as they can be corrected along the way. That is our policy. It allows us to stay in strict compliance with the Ohio Revised Code and all approved accounting procedures.



We wrote three purchase orders this month:



$6400 to JMA Engineering services for the study on the St. Annes drainage issue

$750 to Cleves water works to cover 2014 water and sewage charges

$75.64 to Hamilton County treasurer for advance property tax on 430 Three Rivers Parkway to allow Mr. Reichert to apply for the property to be classed as tax exempt in the future



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Edward Sullivan, Fiscal Officer

VILLAGE OF NORTH BEND

RESOLUTION 2014-12



Resolution Authorizing Acquisition of Surplus

Playground Equipment from the City of Montgomery, Ohio



WHEREAS Council has been advised that the City of Montgomery, Ohio is willing to sell some of its surplus playground equipment to the Village of North Bend for $1.00 (one dollar); and



WHEREAS certain members of the Beautification Committee and Village Maintenance Department have examined the equipment and have recommended to Council that the Village should acquire the equipment; and



WHEREAS Council has reviewed the attached Bill of Sale for the equipment and finds the terms to be acceptable; and



WHEREAS Council has determined that the acquisition of the playground equipment from the City of Montgomery, Ohio is wise, beneficial and in the best interest of the citizens of the Village.



NOW THEREFORE be it resolved that the Mayor is authorized to sign the attached Bill of Sale and to arrange for the disassembly, transport and reinstallation of the equipment in an appropriate place in the Village.



Adopted this 24th day of March, 2014.



____________________________________

Mayor Doug Sammons

Attest:



_____VILLAGE OF NORTH BEND

RESOLUTION 2014-13



Resolution Authorizing Expenditure for

Playground Equipment Installation



WHEREAS Council has adopted Resolution No. 2014-12 authorizing acquisition of certain surplus playground equipment from the City of Montgomery, Ohio; and



WHEREAS the agreement with the City of Montgomery assigns to the Village the responsibility for disassembly, transport, reassembly and installation of the equipment; and



WHEREAS Council has determined that the proper installation of the equipment necessitates the purchase and installation of ground surface matting to reduce the possibility of injury during use of the equipment; and



WHEREAS the City of Montgomery has requested that removal of the playground equipment from its present location be completed by April 15; and



WHEREAS Council has reviewed bids for the disassembly, transport, reassembly and installation of the equipment and for purchase and installation of ground surface matting; and finds the following to be the best and most reasonable available:



Recreations Outlet, Inc. - $13,800 for disassembly, transport, reassembly and installation of the equipment.



David Williams & Associates, Inc. - $22,640 for purchase and installation of GameTime playground safety surface.



NOW THEREFORE be it resolved by the Council of the Village of North Bend, Ohio _____ members, concurring that the above expenditures are hereby authorized and approved.



Adopted this 24th day of March, 2014.



____________________________________

Mayor Doug Sammons

Attest:



______________________________________

Ed Sullivan, Fiscal Officer





Approved as to form





______________________________________

James A. Reichert, Law Director









CERTIFICATION OF VILLAGE FISCAL OFFICER



I hereby certify that funds are available and have been lawfully appropriated, authorized or directed for the purposes identified in the attached resolution, and are in the treasury or in the process of collection to the credit of the appropriate fund, free from any previous encumbrance.





DATED: _______________ ____________________________________

Ed Sullivan, Fiscal Officer

_________________________________

Ed Sullivan, Fiscal Officer





Approved as to form





______________________________________

James A. Reichert, Law Director