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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 March 21, 2016 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Mrs. Kramer Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, by phone, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons talked about the Riverfront Project. MKSK will be ready in April with a new concept for the property. We will hold an open house for residents to give their input regarding the project. The Boat Club may still be interested in participating. Mayor Sammons talked about a group that’s planning a trail from Smale Park to Fernbank Park to Shawnee Lookout Park, which includes a stop near President Harrison’s Tomb. We will be involved with this group since we have mutual interests. We are looking to revise the portion of US 50 alongside this project property. MINUTES Shirley Smith moved that the February 29, 2016 Minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%. TREASURER’S REPORT There is no Treasurer’s Report this month due to our Fiscal Officer’s resignation. Mayor Sammons is acting Fiscal Officer. We advertised the position in the Western Hills Press and received three resumes. PAY THE BILLS Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%. Minutes, March 21, 2016 MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Ron Hartoin stated the sidewalks on US 50 as well as the two North Bend properties recently acquired need to be cleaned up. We need to contact JMA regarding the hillside slippage. Street cleaning on parts of US 50 and the historic village will begin March 26. Mayor Sammons suggested we have them clean all of US 50 within North Bend boundaries. Quikrete will donate the pavers for our Veteran’s Memorial. Shirley Smith suggested we offer residents the option of purchasing personalized pavers for that area. She will investigate the cost. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were 46 calls for the month of February. One case was assigned to detectives during this period and no cases were closed. GUESTS No Report FIRE REPORT Chief Ober reported there were 6 fire runs and 16 EMS details. Two of the fire runs were assisting EMS and none of the 16 EMS details were related to heroin. They will begin hydrant checks in April. Also, on April 30 there will be a prescription drug take back from 10:00am – 2:00pm at the Miami Heights Fire House on Shady Lane. THREE RIVERS SCHOOL DISTRICT Shirley Smith stated the Taylor Alumni Chorus will perform on April 1 and 2 at 7:00pm at Taylor High School. COMMITTEES: Finance - Mr. Moorman (by phone) Regarding road resurfacing, Dave Moorman contacted Dan Schoster with JMA who stated our roads are in comparatively good condition. Dan Schoster agreed to accompany Village Officials as our roads are examined and make recommendations as to the best repaving options. There was a discussion about SCIP and LTIP grants. Dave Moorman contacted road maintenance representatives from Hamilton County, the City of Cincinnati and Anderson Township for their experience with various repaving options. Rick Schultz contacted Ron Miller of Miami Township and Delhi Township representatives and talked about the different types of resurfacing. Light, Water and Sewer - Ms. Smith No Report Minutes, March 21, 2016 Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Nunnery No Report Beautification – Fran Romweber There will be a Beautification Committee meeting on Saturday, May 7th at 9:00am. We will discuss the budget and our Three-Year Plan. Following the meeting our volunteers will plant spring flowers. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott Sollmann reviewed the status of the Addison bankruptcy. The judge decided the mortgage holder would be paid first and as a result, no monies were available to pay North Bend assessments. Mayor Sammons stated our previous law director, Jim Reichert, filed an assessment against Mr. Addison’s property in 2010 regarding hillside slippage which North Bend paid. Scott Sollmann will follow-up on this. MAYOR’S OLD BUSINESS Mayor Sammons stated we were awarded a $30,000 grant to improve the Presidential Community Park from Hamilton County Planning Commission for 2016. We can begin those improvements April 1, 2016. Mayor Sammons asked Fran if the Beautification Committee could designate what needs the park may have. Dave Moorman recommended considering the $600.00 cost for three new security cameras which will be monitoring the park. COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS Scott Sollmann attended a forum with other village law directors and said it was very informative. Scott will also establish a Records Policy for North Bend. This policy will advise us what documents the village is required to maintain and what documents are able to be discarded. MAYOR’S NEW BUSINESS/ REPORT No Report Minutes, March 21, 2016 OPEN TO THE FLOOR No Report MAYOR & COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting will be Monday, April 25, 2016 at 7:00pm MAYOR’S FINAL COMMENTS No Report Ron Hartoin made a motion to go into Executive Session. Tim Boll seconded the motion. Motion carried 100%. ADJOURNMENT: Ron Nunnery made motion to adjourn the meeting. Dave Moorman seconded the motion. Motion carried 100%. Meeting was adjourned at 8:50 p.m. Respectfully Submitted, ____________________________ _______________________________ Fiscal Officer Mayor Minutes, March 21, 2016 MAINTENANCE REPORT MARCH 21, 2016 RICK SCHULTZ Finished installing North Bend Presidential information sign at the Hilgrove property along with the information plaque for Consolidated donation of the flag poles. Fertilized: Hilgrove property, Park area, Veterans Memorial, Council Hall area and reseeded office area lawn. Changed street light bulbs on overpass. Made AM pass through village to check on street light outages and called for repair. Resident reported outage at Miami and Three Rivers Parkway. Finished repairing and repainting picnic tables and put on graffiti resistant coating. Pressure washed, cleaned and painted garage walls. Last of the salt hauled to dome. Quickrete has agreed to donate brick for Veterans Memorial patio and the short wall proposed for driveway. New cameras installed (3) - adjusted focus. DEPUTY CLERK REPORT MARCH 21, 2016 MARILYN KRAMER Board of Elections voting equipment delivered 3/14 – opened Council Hall for Precinct Judge at 7:00pm that evening and at 5:30am on 3/15. BOE picked up voting equipment on 3/16. Reported four street light outages in North Bend to Duke, two have been repaired. (425 Three Rivers Parkway and corner of Muirfield and St. Andrews) Attended the Hamilton County Planning Partnership Annual Meeting on 3/11. There was a panel of five developers reporting on their projects, some of which have taken 20 years to complete. On February 20th we had our “Health Initiative” and Hamilton County Public Health “We Thrive” published their formal recommendations. (See attached) Organized the Riverfront Project meeting held on 3/17 Copier delivered 3/16 Attended Three Rivers School “Back to School Ready Fest” meeting 3/21 Complaints regarding Harbor Drive where CSX RR has deposited gravel and RR ties for a truck turnaround and as a result there’s one foot of standing water at the crossing. Contacted CSX headquarters, sent pictures and CSX will send their engineering department out soon. Congressman Chabot will conduct a “Neighborhood Office Hour” on Tuesday, May 10th from 9:00am – 10:00am for one-on-one sessions with North Bend residents to hear your concerns. 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