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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 March 27, 2017 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, by phone, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons met with Jan Rouse, Mayor of Cleves and Paul Beck, Trustee of Miami Township regarding the Riverfront Project and decided to have monthly meetings with Steve Johns of Hamilton County Planning and Development beginning in mid-April. Mayor Sammons attended the Hamilton County Planning and Development meeting and funds may be available through them. He also spoke with the CEO of REDI Cincinnati and others who are very interested in this project. Marilyn and Fran are working on an application to be submitted to the Army Corp of Engineers to secure monies for this project. MINUTES Ron Nunnery moved that the February 27, 2017 Minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Bastin and Associates are currently auditing our 2015-2016 tax years. The audit must be completed by June, 2017. We’ve received the list of liquor licenses for North Bend. PAY THE BILLS Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported 36 calls for the month of February. Two cases were assigned to detectives for investigation and no cases were closed. There was one arrest for assault at 22 Washington; one arrest for possession of marijuana and a firearm in his vehicle during a traffic stop at Shady Lane and US 50; and a theft of a motor vehicle at 136 Miami Avenue. Stolen property was recovered. Ron Hartoin thanked Sgt. Raker for responding to an issue in Aston Oaks. GUESTS Mr. Dan Buzek addressed Council asking if it was permissible for his dog obedience school, Superdog K9 Academy, to operate out of the old “Johnny’s Tobacco” building at the corner of Miami and Taylor Avenues. Fran Romweber advised him to send North Bend his request in writing and we will contact Eric Fazzini with Hamilton County for any restrictions. Ron Nunnery advised him to review our website for ordinances pertaining to signage. FIRE REPORT Chief Ober reported 6 EMS details and 3 fire runs for the month of February. He thanked Mayor Sammons for allowing the fire department to use 3 Miami for training before demolition begins. The fire department will begin hydrant checks in mid-April. THREE RIVERS SCHOOL Superintendent Craig Hockenberry reported that track, baseball and lacrosse are a few of their spring sports. Negotiations begin next month for the teachers’ contract. The current contract is a three-year term. Superintendent Hockenberry invited Council to an April 7th event honoring General Oblinger who is a 1949 graduate of Three Rivers School. He died in December, 2016. There will be a wine tasting event on April 7th to support the fine arts. The play, Willy Wonka, will be playing in May. The Alumni Chorus will sing May 12 & 13 at 7:30pm; all proceeds donated for scholarships. TRS will host the veteran’s wheelchair games on July 17th. There will be a meeting with the State of Ohio Superintendent along with the local Ohio school superintendents to talk about the amount of testing the federal government and the state government requires of our public schools. There are several layers of testing required and the criteria changes yearly. COMMITTEES: Finance - Mr. Moorman No Report Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber There will be Planning Commission hearing on Monday, April 10th at 6:00pm for St. Joseph Church. They are asking for a shelter and signage variance. Law & Ordinance - Mr. Nunnery No Report Beautification – Fran Romweber There will be a Beautification Committee meeting on Saturday, April 8th at 9:30am in Council Hall. We will review our budget and plans for planting our flower boxes on May 13th at 9:00am. COUNCIL’S OLD BUSINESS No Report Dave Moorman asked about Performance Construction and the trailers /equipment the owner wants to place on his property. Fran stated he has not officially filed with Hamilton County. LAW DIRECTOR’S OLD BUSINESS We are continuing to finalize the Permissive Use Agreement with Mr. Glenn Wauligman, who owns the parcel of land on the east corner of St. Annes and US 50. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS Ron Nunnery made motion to adopt Resolution 2017-08 Setting Hourly Wages for 2017 Seasonal Employees. Ron Hartoin seconded the motion. Motion carried 100%. Fran Romweber made motion to adopt Resolution 2017-09 Amending “Employee Classification Types” and “Vacation” Sections of Village of North Bend Employee Manual. Shirley Smith seconded the motion. Motion carried 100%. Resolution 2017-10 Adopting Credit Card Use Policy will be tabled until next month. MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next Council meeting is Monday, April 24th, 2017 at 7:00pm in Council Hall. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Nunnery made motion to adjourn the meeting. Tim Boll seconded the motion. Motion carried 100%. Meeting was adjourned at 8:08 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor TREASURER’S REPORT March 27, 2017 To Council Members for Your Information and Review The Auditor was in the building the first 2 weeks of the month. He is auditing 2015 and 2016. The Auditor assisted me with the Hinkle Notes which I forwarded to you via email. They are also attached to the 2016 annual report available in the office. We received notice from the Dept. of Commerce, Division of Liquor Control, notifying all permits to sell alcoholic beverages in the Village expire on 6/1/17. The Village has until 5/2/17 to register a valid objection to any renewal. We have issued 1 purchase order for Bastin & Co., LLC, $12,000.00, for the audit expense. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report – no report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT March 27, 2017 Rick Schultz Continued mulching and planting – Completed Park landscaping. Installed new flag light and sidewalk light. Brackets for hanging baskets were installed in Aston Oaks and Edinburgh Place. Added “oncoming traffic does not stop” sign on Stop sign at Aston Oaks Golf Course Driveway. Started memorial brick patio. Cleaned out retention area at the end of St. Annes. Both catch basins were covered with 18” of debris and mud; hauled 7 truckloads out. Sink hole at Lakeview and E. Harrison – Wash out on Three Rivers Parkway sidewalk. Patched potholes at Symmes and US 50 and St. Annes and US 50. Repairs to Sunset Avenue. An update on the repairs and sealing of Stratford, Muirfield, St. Andrews and Abbey Hill. We will still come in under our 2017 budget. DEPUTY CLERK’S REPORT March 27, 2017 Marilyn Kramer 3 Miami Avenue – Chief Ober is using 3 Miami Avenue for training until April 3rd. I spoke with Mike at Allgeier & Son and they are planning to raze 3 Miami before April 16th, 2017. They have filed for their permits. Before and after pictures will be taken for Hamilton County. HCDC Report – Barry Strum, Hamilton County Development Corp, has completed his study on North Bend’s Riverfront Project. His report is available for your review. This includes the study of surrounding villages and townships and their ability to support the Riverfront Project. This was a $20,000 grant from HCDC, $5,000 of which is paid by North Bend and Miami Township. Barry Strum has been involved with our Riverfront Project from its inception. Eviction – There was an eviction in North Bend where all of the renters’ belongings are in the front and side yard of the property. I located Vision Property Management in Columbia, SC. They represent the owner and make all decisions for them. They are aware of the issue. I’m obtaining quotes from local companies to remove the debris from the property for them. Open Policy Records Training – I’ve already completed a request for information. Any information that is sent to the requester will be authorized by Scott Sollmann. Permissive Use Agreement – I spoke with Glen Wauligman who owns the parcel of land at the corner of US 50 and St. Annes. We would like to landscape this parcel and he is receptive to this idea. I sent him our Permissive Use License Agreement for his review. Notification Letters Seal Treatment – Letters were mailed to five residents on St. Andrews Dr. notifying them that seal treatment of the road would stop at their private drive and if they wish to have the private section seal treated by the contractor, please notify us by April 17th. Dynegy is our Electric Aggregator and commencing May, 2017 and continuing through May, 2020, the rate for electric generation services shall be 5.39C per k Wh. It was 5.79C per k Wh. Bastin and Associates, our auditor for 2015-2016, has requested copies and information for their audit. 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