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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 March 26, 2018 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, by phone, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Joe Bonner moved that the February 26, 2018 minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick attended the ODOT meeting today and ODOT advised him they will not be repairing the concrete median barrier of US 50. Rick also recommended that North Bend install a catch basin between St. Annes and Symmes as water is causing erosion under the sidewalk in that area and it is dropping considerably. Dan Schoster of JMA advised us it’s our responsibility to repair that sidewalk area. Dave Moorman recommended Road Reserve funds be expended to make the repairs as soon as possible. Ron Hartoin made a motion to declare this an emergency and to spend up to $15,000 to correct this problem. Joe Bonner seconded the motion. Motion carried 100%. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, March 26, 2018 POLICE REPORT Sgt. Raker reported there were 31 calls of service for the month of February. Four cases were assigned to detectives and one case was closed. There was one theft from a vehicle, an attempted burglary and one arrest for drug paraphernalia. Fran Romweber asked Sgt. Raker if he observed US 50 and Miami Avenue traffic to position a light there. He stated they would have to do a traffic study. Mayor Sammons suggested we reach out to ODOT to review a study that was completed in 2016. Dave Moorman asked if a letter of support from Hamilton County Sheriff’s Office would help in securing a traffic light at that corner. Sgt. Raker will investigate. GUESTS Ms. Kathy Sebastian, Miami Township Librarian, spoke about an additional 1 mil – 10 year levy for the Public Library of Cincinnati and Hamilton County. This levy will be on the May 8th ballot. Ms. Sebastian stated they need additional funds to operate; circulation has increased 60%. The Miami Township Library is thirty years old, they have five computers for customers and the State of Ohio continues to reduce their funding. All events they offer are free to residents. Mayor Sammons asked about their expansion and possible relocation. Ms. Sebastian is unaware of any decision. Mr. Moorman advised that the additional 1 mil levy doubles the current Library tax to 2 mils for Hamilton County property owners. FIRE REPORT Chief Ober reported there were two fire details and seven EMS runs, none of which were drug related. There was an auto accident and a distressed person in the river. Ron Hartoin asked if Miami Township Fire Department is well staffed. Chief Ober stated there were times, due to sickness in the winter season, where they were at minimum staffing. The City of Cincinnati is hiring forty firemen and they take away from the neighboring suburb fire departments. The main issue is getting new hires for this position. THREE RIVERS SCHOOL No Report COMMITTEES: Finance - Mr. Moorman Dave Moorman did not receive any feedback from council regarding the Request for Quote, waste collection. There will be proposals from two companies, Best Way and Rumpke at our April 30th council meeting. The contract will be awarded at our June 18, 2018 council meeting. Recycling will remain on a subscription basis. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Minutes, March 26, 2018 Planning & Zoning - Mrs. Romweber The Zoning Code was last revised in 2003. Two residents on the Board of Appeals are relocating outside of North Bend and will need to be replaced. Fran and Marilyn will meet at the end of April to discuss these revisions. Law & Ordinance - Mr. Bonner Joe Bonner stated that he continues to study rental policies of other jurisdictions. Beautification – Fran Romweber Fran Romweber spoke about the littering problem in North Bend. It’s very difficult to enforce our littering Code of Ordinances. She would like to include the Village of Addyston and the Village of Cleves in asking their residents and businesses to participate in “cleaning up their litter” on Earth Day, April 22nd. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott Sollmann discussed right-of-way permitting and how this process would be supervised. Mayor Sammons asked Scott to draw up a generic permit form. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS Joe Bonner made motion to adopt Ordinance 2018-01 To Establish the Village of North Bend Records Commission. Fran Romweber seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Ordinance 2018-02 Prohibiting Smoking Cigarettes, Cigars, Pipes, Vaping, Electronic Cigarettes and the Use of Tobacco and Other Smokeless Tobacco On or In All Village Property, and Setting Penalties. Ron Hartoin seconded the motion. Motion carried 100%. Ron Hartoin made motion to adopt Resolution 2018-08 Authorizing the Mayor to Execute Contract with the Hamilton County Regional Planning Commission for Zoning Compliance Services Effective 1/1/18 through 12/31/18. Fran Romweber seconded the motion. Motion carried 100%. Resolution 2018-09 Instructing and Authorizing the Law Director to Perform Services Outside the Scope of His Regular Duties with Respect to Litigating and Pursuing an Action Against the Property at 154 Miami Avenue as Deeming It as a Nuisance and Enjoining All Inappropriate and Illegal Activities, was tabled until our April 30th council meeting. Ron Hartoin made motion to adopt Resolution 2018-10 Appointing a Property Maintenance Code Enforcer and Residential Rental Unit Inspector. Dave Moorman seconded the motion. Motion carried 100%. Minutes, March 26, 2018 MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, April 30, 2018 at 7:00pm. There will be a Records Commission meeting at 6:30pm. Because of Memorial Day, our May meeting is Monday, May 21, 2018 at 7:00pm. Our June council meeting is Monday, June 18, 2018 at 7:00pm. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:17p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, March 26, 2018 TREASURER’S REPORT March 26, 2018 To Council Members for Your Information and Review The Hamilton County Auditor created a report showing the loss in revenue from Local Government Funds for each municipality since 2011. We have lost $50,078 since that time. The Sheriff patrol projected costs for 2018 per the revised contract with Miami Township is $116,400. We appropriated $121,190 creating an estimated savings of $4,800. We received notice from the Dept. of Commerce, Division of Liquor Control, notifying all permits to sell alcoholic beverages in the Village expire on 6/1/18. The Village has until 5/1/18 to register a valid objection to any renewal. We have issued 1 purchase order for Bastin & Co., LLC, $1,500.00, for the Hinkle Notes for the 2017 annual report. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT March 26, 2018 Rick Schultz - Equipment was documented and sent to auction. The auction closes April 1. Items included: Zero Turn mower, walk behind mower, 5’ brush hog mower, Meyer 8’ snow plow, Snow X- V box salt spreader, cutting torch, ride on sulky. - Transplanted Maple to memorial area and seeded with straw and netting. - All planters are filled and ready to plant. - Trash pickup on US 50, Shady Lane and Brower Road. - Changed banners over from winter to summer. - Started installing new brackets for hanging baskets. - Inspection of play equipment found 2 bolts missing. They have been replaced. - Plans for landscaping at St. Annes and US 50 were drawn up; see attached. The plan is to start the project this week. - I am working with ODOT for a permit to start installing drainage from Shawnee to Miami on US 50. I’m also getting estimates for the catch basin on US 50 west of St. Annes, (north side). - Also working with Mr. Wauligman from Performance Construction to clean up storm water runoff areas along US 50 east of St. Annes (north side). - Met with ODOT. The resurfacing project this summer will be done overnight; this will go from E-town to the Saylor Park boundary line. - Snow event 3/20/18 - Carpets cleaned in Council Hall and office. - New mower was delivered last week. - Pre-emergent and fertilizer was put down before the snow last week at the park, administration building and at our gateways, (US 50 & Miami and Shawnee & Miami). DEPUTY CLERK’S REPORT March 26, 2018 Marilyn Kramer - There have been two requests for the basketball hoop to be replaced on Facebook. - We held a We Thrive Wellness Committee meeting on March 10th and the minutes are attached for your review. We Thrive would like North Bend to adopt an ordinance with stricter policies on being a tobacco free community (to include no vaping, etc.) They have “no smoking or vaping” signage and will distribute to communities free of charge if those communities adopt tobacco and vaping free ordinances. Scott will present an ordinance tonight. ** Kim Chelf suggested expanding our Wellness Committee members to include someone from Miami Township. I asked Paul Beck and he agreed to attend our meetings or send a representative from Miami Township. - At our Wellness meeting, Kim Chelf also discussed NDC, Narcan Distribution Collaborative. NDC would like to reach communities by having an event where they give instructions on how to administer Narcan to relatives or friends of addicts to help them with their recovery, which includes rehabilitation. Events can be held at schools, churches and government buildings. (see attached email letter) - Our Spring Clean-up dates are April 26 through May 14, 2018. The dumpster will be located on Post Street, behind the Municipal Building. This is for yard waste only. The cost for this event increased from $380.00 to $529.00. I was able to get it reduced to $455.00 by having them waive a fee and paying in advance. Our tire recycling event is May 18 – May 25, 2018. This is supplied to us with grant monies from Hamilton County. (please see attached notices) - I will be applying for a $500.00 grant from PEP. Removing the large tree near the Municipal Building is an eligible expense for this grant. The deadline is December 31. - Duke Energy will be replacing a 2” gas main on Wamsley Avenue (from Harrison Avenue to S. Miami). This will begin April 2nd. I signed an application for the permit. - CSX has notified us that they will be replacing a 36” culvert under their rail line. I believe this location is near Harbor Drive. (see attached email letter) - I attended the Hamilton County Planning Partnership 2018 Annual Meeting. Art Works was recognized at this meeting and they spoke about how murals on buildings, painted by their artists, help change communities. I sat next to Mr. Bob Polewski, who was recognized at the meeting for his service to Hamilton County. He also commented on how beautiful North Bend is with our banners, flags and planters. - Miami Township called complementing North Bend on our banners and flags and inquired as to where we purchase them. (National Flag Company on Freeman Avenue) - All paperwork has been completed for the Board of Elections for the May 8th Special Election. - We added Jim Searcy’s phone contact to our phone sheet. You have an updated copy on your desk. Tickler Files Updates Police Protection Services – Present contract ends March 31, 2018. (please see attached) Fire and EMS Contract – Expires December 31, 2018. Effective January 1, 2019 this agreement will be renewed annually. The previous contracts were for a 5-year duration. 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