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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 March 25, 2019 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, excused, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons wished The Cincinnati Reds a great year and hopes for a winning opening day. MINUTES Ron Hartoin moved that the February 25, 2019 minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Shirley Smith made a motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick Schultz stated it would cost $1,200 to order concrete legs for the six picnic tables located at our park shelter. Joe Bonner made a motion to spend $1,200.00 for concrete legs for picnic tables. Fran Romweber seconded the motion. Motion carried 100%. Rick also mentioned we have a small salt bin, covered with a tarp, on Post Street behind the maintenance department and he would like to get bids for building a tin roof to permanently cover the bin. He will report that cost at our next council meeting. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, March 25, 2019 POLICE REPORT Lt. Keith Boeing reported there were 35 calls for service for the month February and 67 total calls year to date. Two cases were assigned to detectives and one case was closed. There was $3,000 of property recovered in February. There was one theft of a vehicle and one accident involving a deer on St. Annes. GUESTS No Report. FIRE REPORT Chief Ober reported there were 3 Fire details and 7 EMS runs for the month of February. The fire details were all alarm drops and the EMS runs were not drug related. Chief Ober stated the North Bend fire hydrant checks will begin in April. He also stated it will be approximately two weeks until he has information regarding the FIRE/EMS costs for the next five years. Miami Township is reviewing information from a consultant’s report and looking at staffing needs. North Bend will be placing a levy on the November, 2019 ballot. Chief Ober will contact Mayor Sammons, Ron Hartoin and Bill Deters when he has information. Ron Hartoin asked Chief Ober about the requirements of staff at a fire detail and if they share any resources with other fire departments. Chief Ober stated that the west side chiefs meet regularly to discuss what new equipment each township has purchased and assisting each other when needed. THREE RIVERS SCHOOL No Report. Mayor Sammons stated there will be a meeting in North Bend’s Council Chambers on Thursday, April 11 from 6:00pm – 7:00pm regarding discussion of the new Miami Township Health and Wellness Community Center. COMMITTEES: Finance - Mr. Moorman, excused Marilyn Kramer read Dave Moorman’s report in his absence. The Village is undertaking an important cost cutting Capital Improvement Project this year; its conversion of our street lights to LED throughout the Village. The conversion includes new Roadway lights in the historic Village and Post Top lights in Aston Oaks. The conversion is now underway and should be complete by June, 2019. The Village will make a $105,000 Capital Investment with a 5-year payback period. The new lights will both help improve safety for drivers and pedestrians and reduce our street lighting expense from $2,100 per month to less than $300 per month. Shirley Smith favorably commented on the new street lights in her neighborhood; the whole street is well lit. Minutes, March 25, 2019 Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Planning & Zoning - Mrs. Romweber No Report. Mayor Sammons stated the Shady Lane development permits should be filed soon. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber Fran stated that our flower planting date is Saturday, May 18th at 9:00am in the maintenance garage. All are welcome. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott Sollmann stated August 7th, 2019 is the deadline for filing paperwork for North Bend’s EMS/Fire levy to be placed on the November ballot. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS Scott reported that there was no asbestos found at 154 Miami Avenue. Tisch Properties, LLC has contracted with Clift Contractors to raze 154 Miami Avenue. Mayor Sammons stated that Barb Gillespie, who owns the property directly adjacent to 154 Miami, is concerned that the removal of a main wall at 154 Miami will create an issue for her property. He asked Scott to relay her concerns to Tisch Properties and Clift Contractors. Minutes, March 25, 2019 MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, April 22, 2019 at 7:00pm. Scott Sollmann will be out of town that date, however, he will call in for the meeting. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Ron Hartoin made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 7:38p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, March 25, 2019 TREASURER’S REPORT March 25, 2019 To Council Members for Your Information and Review We received notice from the Dept. of Commerce, Division of Liquor Control, notifying all permits to sell alcoholic beverages in the Village expire on 6/1/19. The Village has until 5/2/19 to register a valid objection to any renewal. We received $130,000 Real Estate tax advance as requested. We have issued no purchase orders this month. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report · Credit Card Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT March 25, 2019 Rick Schultz - Garage office and lower garage cleaned, painted and organized. - Dump truck serviced along with zero turn mower. - Prepared new post for hanging basket installation. Also staked placement of new post for OUPS to mark. - Additional trimming of shrubs and grasses. - As time permits, we will be cutting back honeysuckle and trees, as needed. - Changed winter banners to spring and summer banners. - Replaced pole at Cliff and Congress Green, which was damaged this winter. - Picnic table costs update DEPUTY CLERK REPORT March 25, 2019 Marilyn Kramer - Our Spring Clean-up dates are May 6 - May 20. The yard waste dumpster will be located on Post Street behind the administration building. Our tire recycling event will be May 20 – May 28. The tire recycling dumpster will be paid for through a grant with Keep Cincinnati Beautiful. - I submitted the State of Ohio Hazard Mitigation Grant pre-application on Friday, March 22. They will contact us in mid-April to advise of our status. - It’s We Thrive’s 10th Anniversary and they will be doing an article on North Bend and our journey over the years with them regarding their guidance in making North Bend a healthier place to live which includes our playground, shelter, security system, lighting, adult fitness equipment and baby kits for caregivers. - Our Wellness Committee meeting is Saturday, March 30 at 9:30am. We will confirm our action plan and establish future meeting dates. All are welcome to attend. - The INEOS meeting is Thursday, April 25 at 5:30pm at the Sayler Park Community Center. All North Bend residents are invited to attend. - Miami Township’s Drug Take Back date is Saturday, April 27th between 10:00am – 2:00pm at Miami Township Administration Building, 3780 Shady Lane. It will be set up in the fire bays as a drive-thru drop off. This is a safe way to dispose of prescription drugs. - I checked with the insurance company handling the car accident from October 6, 2018 on US 50 which destroyed our planter, pole and banner. They advised me they cannot pay on any of the claims until they have received all claims. Duke Energy has not submitted theirs as of yet. - We received payment from the Edinburgh Condo Association for their hanging basket flowers. - The cost for our dumpster, which Rumpke picks up each week is now costing us $125.00 per month. After speaking with Rick, I contacted Rumpke and asked that they only pick up two times per month. This lowered our bill to $62.00 monthly. - Jason Cassidy, a Boy Scout with Troop 614 from St. Antoninus is asking for a project to complete for his Eagle Scout Badge. Rick, Fran and I met and we are asking that he plan and landscape the property at 3 Miami. Rick has put together a few suggestions for him. Shirley also advised Rick that she located a William Henry Harrison park monument that we can incorporate into this property. (see the attached picture) Jason wanted to be here tonight to advise council of the Eagle Scout Badge requirements, but he had other commitments. He stated, while a Life Scout, you should plan, develop and give leadership to others in a service project helpful to any religious institution, school or your community. This project proposal must be approved by the organization benefiting from the effort and his unit leader before he starts the project. He must use the “Eagle Scout Service Project Workbook” in meeting these requirements. (Deadline is May 18, 2019) I met with Jason last Wednesday and showed him the property to be landscaped. He’s obtaining approval from his unit leader. 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