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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 May 19, 2014 Meeting was called to order at 7:00 P.M. by Vice-Mayor, Ron Hartoin. Members Present: Mayor: Mr. Sammons, excused Law Director: Mr. Reichert Fiscal Officer: Mr. Sullivan Councilpersons: Mrs. Romweber, Mr. Hartoin, Mr. Nunnery, Mr. Welch, excused, Mr. Moorman, Ms. Smith MAYOR’S OPENING STATEMENT There was no opening statement as Mayor Sammons was not present. Meeting was led by Vice-Mayor, Ron Hartoin. MINUTES Fran Romweber moved that the April 21, 2014 Minutes be accepted. Shirley Smith seconded the motion. Motion passed 4-0. Mr. Hartoin, acting as Mayor, did not vote. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Ron Nunnery made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s report is available at the Village office. POLICE REPORT No Report Dave Moorman contacted Sgt. Steers about the pop-up camper at 154 Miami and there has been no response as of yet. Fran Romweber mentioned the recent proposal by the Mayor to declare 154 Miami a nuisance and endorsed this proposal. GUESTS None Minutes, May 19, 2014 FIRE REPORT Chief Wells attended as Chief Ober was not able to attend tonight’s meeting. He reported that there was one (1) fire detail and fourteen (14) EMS runs for the month of April. THREE RIVERS SCHOOL DISTRICT Vice-Mayor Hartoin stated the last day of school is June 11. Graduation is June 10 at the Three Rivers Complex. COMMITTEES: Finance - Mr. Welch No Report Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin Plans are underway for a meeting regarding the garage renovation. Police & Fire – Mr. Nunnery Aston Oaks has asked for help with the deer problem. Ron Nunnery is in contact with the game warden. Planning & Zoning - Mrs. Romweber No Report Law & Ordinance - Mr. Moorman With the leaving of Mr. Weber, Dave Moorman reviewed various plans to replace him. Dave recommends using Marilyn Kramer and Rick Schultz in this capacity with supervision by Dave Moorman. This will be on a six (6) month trial basis. Dave will serve as both Maintenance Code Enforcer and Rental Unit Inspector. Rick Schultz is to report to Dave concerning maintenance complaints and violations. Marilyn Kramer will issue reports and keep records on both maintenance enforcement and rental unit enforcement. Jim Reichert recommends a motion naming Dave Moorman as Code Enforcer. Fran Romweber made motion to name Dave Moorman as Code Enforcer. Ron Nunnery seconded that motion. Motion passed 4-0 to appoint Dave Moorman as Code Enforcer. Beautification – Fran Romweber Fran thanked the committee for their work on the planters May 10, especially Rick and Marilyn. Marilyn Kramer, Deputy Clerk, gave an update on office topics. She showed Council the twelve (12) banners which displayed our new North Bend flag design and the U.S. flag. They will be placed on U.S. 50 on poles in the planters. Council thanked Rick and Marilyn for their work on this. Marilyn advised Council that the installation of the playground will begin Tuesday or Wednesday. She passed out diagrams of the playground design. The rubber flooring will be installed the week of May 27th. Our Opening Day for dedication of our new playground park will be on Saturday, June 21 from 11:00am – 3:00p.m. We’ve hired Robin’s Balloon Art to have face painting, balloon art and glitter tattoos for the event. Marilyn passed out pictures of Robin’s balloon art. Minutes, May 19, 2014 Beautification, Cont’d. There was a discussion about security during the installation process and Marilyn has asked the Sherriff’s department for help in additional patrolling. There will be caution tape around the installation area. Marilyn advised Council that we have submitted a Letter of Intent to Interact for Health and we will know by May 30th if we will be invited to submit a proposal for the $21,500 grant. Bonnie Kroeger has enjoyed working with us and has asked that we revise her contract to cut her hourly rate in half. This will allow us to use her expertise in writing future grants. Marilyn saved $116.00 on the Rumpke dumpsters used during our Spring Clean Up. This savings will apply for future years as well. Our copier contract can be revised to save us up to $500.00 per year. Marilyn also pointed out our new U.S. Mint Coin display of President William Henry Harrison and President Benjamin Harrison. We also have the “day of first issue” stamps for each president as well as the book, “It Happened ‘Round North Bend”, by Marjorie Byrnside Burress. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS No Report MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Shirley Smith mentioned a rollback truck that has been parked on Miami Avenue may be in violation and asked the police to investigate. Jim Reichert will also look into the matter. Shirley Smith would like to see the North Bend sign and President Harrison’s sign be separated from that location, (moving the Harrison sign to a different location). Fran Romweber asked that the sign moving be put on hold and Council agreed. Shirley Smith likes our flower pots, but requests the one located on the memorial bricks be moved. Rick Schultz will pursue. Dave Moorman asked about the programmable sign that was to be placed at the Aston Oaks entrance. A discussion about the sign was held with Council agreeing that a commercial sign was not appropriate. Rick Schultz said it looked like the cost was going to prevent the installation. LAW DIRECTOR NEW BUSINESS As We Thrive is part of Hamilton County Public Health, they have had a major revision to their initiative and would like each participating community to update their resolution to include their new requirements. Marilyn stated that communities that adopt the overall resolution will join an elite group of communities that are forming a collaborative partnership with public health to improve the overall health and wellness of the community. By doing so, we will also be eligible for future We Thrive grants. Fran Romweber made motion to accept Resolution 2014-15 Revising Resolution No. 2013-26 Establishing the We Thrive Wellness Committee. Shirley Smith seconded the motion. Motion passed 4-0. Fran also reviewed the history and workings of the We Thrive Committee. Minutes, May 19, 2014 MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR Resident, Robert Olson, asked about the Taylor High School property. Fran Romweber responded St. Joseph’s Church has purchased the complete parcel of land. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Shirley Smith suggested that future Neighborhood Watch Committee meetings be held outside at the new playground, after dedication to possibly get parents to attend. MAYOR’S FINAL COMMENTS Our next Council meeting will go back to our regular schedule and take place on Monday, June 30th at 7:00p.m. ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 7:48p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor TREASURER’S REPORT May 19, 2014 To Council Members for Your Information and Review We received our quarterly Cincinnati Bell franchise check in the amount of $758. This is up from last quarter’s $640. These are fees reflecting Cin Bell’s Fioptic cable TV expansion. These fees are in addition to the Time Warner fees we have been receiving. We also received our Duke Aggregation rebate check in the amount of $1812. This is up from our previous average quarterly check of around $500. We received our 2015 Tax Budget package from Hamilton County. As you may remember, Hamilton County is the only county out of Ohio’s 88 to still require this forecast of what may become our 2015 budget. The actual budget is prepared in November as the Appropriations Budget. Finance Chairman Mr. Welch and I met last Thursday to begin work on the Tax Budget and we expect to have a package ready to send Council in advance of the June meeting. We wrote two purchase orders this month: $2264.41 to the Hamilton County Treasurer for our salt loading contract for the 2013-2014 winter season. $8380 to Burnham and Flower, our property and liability insurance company. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Edward Sullivan, Fiscal Officer MAINTENANCE REPORT RICK SCHULTZ MAY 19, 2014 1. Filled pot holes on West Harrison 2. Planting – started filling planters - hope to have all planters in place by end of this week - started to replace shrubs and plants killed by this year’s winter 3. Weed Control – I now have a commercial applicator license – (passed both bests) - Sprayed for weeds around Council Hall and park - Sprayed Hillgrove property (The Point) 4. Mowing – Sharpened mower blades - Purchased new sulky (old one was from previous mower) 5. We also prepared for high wind storms by testing saws and sharpening blades 6. Carpets cleaned in office area and Council Chambers 7. Oil changed on pickup truck – new filter and new air filter 8. Cleaned out gutters on Municipal Building and Garage 9. Replaced filters on air conditioning unit 10. Met with Phil from ODOT about reflectors and water on Three Rivers Parkway 11. We are checking catch basins 12. Met with Cleves – crack sealing will begin in September - Council OK with budget of $4,100.00 in 2014. 13. Walkway on overpass will be repaired when weather permits. 14. Repairs at the corner of St. Anne’s and Three Rivers Parkway start next Monday. VILLAGE OF NORTH BEND RESOLUTION 2014-15 REVISING RESOLUTION NO. 2013-26 ESTABLISHING THE WE THRIVE WELLNESS COMMITTEE WHEREAS, the Village We Thrive Wellness Committee was established by adoption of Resolution No. 2013-26 by this Council on September 30, 2013; and WHEREAS, Council has determined that it is in the best interest of the health, safety and welfare of the residents of the Village to revise Resolution No. 2013-26. NOW THEREFORE BE IT RESOLVED by the Council of the Village of North Bend, Ohio, _____ members concurring that Resolution No. 2013-26 be and is hereby revised by adding the following functions to those designated in Resolution No. 2013-26, paragraphs a), b) and c); d) to select at least one Pathway and work through each Pathway’s process with representatives from Hamilton County Public Health. The Village WeTHRIVE! Team will collaborate with Hamilton County Public Health on an ongoing basis to work through additional Pathways, existing or newly established, to improve the overall health and well-being of our community. e) to designate a representative to participate in the WeTHRIVE! Community Learning Collaborative facilitated by Hamilton County Public Health. f) to report back to the Village Council semi-annually regarding steps taken to implement this Resolution, additional steps planned, and any desired actions that would need to be taken by the Village Council or other Village agencies or departments to implement the steps taken or planned. Adopted at the regular meeting of the council of the Village of North Bend, Ohio on the 19th day of May, 2014. ____________________________________ Mayor Doug Sammons Attest: ______________________________________ Ed Sullivan, Fiscal Officer Approved as to form ______________________________________ James A. 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