VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

May 21, 2018



Meeting was called to order at 7:00 P.M. by Mayor Sammons.


Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman, excused

Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith

MAYOR’S OPENING STATEMENT

Mayor Sammons had no opening statement. Mayor Sammons thanked his children for surprising him and his wife with a 30 year anniversary party.

MINUTES

Joe Bonner moved that the April 30, 2018 minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office. Dave Moorman read the Fiscal Officer’s report in Marty’s absence.

PAY THE BILLS

Shirley Smith made motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

DEPUTY CLERK’S REPORT

The Deputy Clerk’s Report is available at the Village office.

Minutes, May 21, 2018


POLICE REPORT

Sgt. Raker reported 41 calls for the month of April. There were two criminal cases; one being drug related and one involving a juvenile.

Sgt. Raker stated the keys to 154 Miami Avenue were given to Hamilton County Police per the Prosecutor’s Office.

GUESTS

Mr. Jim Pessler, owner of the Biermarkt, stated he was perturbed with the letter he received from North Bend regarding excessive signage on the Biermarkt property. Mayor Sammons stated we send out letters to anyone who may be in violation with our ordinances.

Scott Sollmann added letters/notices need to be sent for documentation purposes.



Mr. Pessler asked about John Niehaus’ Shady Lane project which is directly above his Biermarkt business. He is having water issues at the Biermarkt. Mayor Sammons stated John Niehaus needs to obtain permits from Hamilton County in order to proceed with his project.

Mr. Pessler referenced a past water issue that resident, Rita Allen brought to council’s attention and asked how North Bend resolved that case. Fran Romweber stated North Bend advised Rita Allen to speak with her neighbor who caused the water issue on her property and they resolved it between them. Fran Romweber, Chair of Planning and Zoning, advised Jim Pessler to take care of the zoning issue with the property he purchased directly adjacent to the Biermarkt. Please comply with the zoning code and rezone the property for business. It is presently zoned residential. Mayor Sammons and Fran Romweber stated we support your business.

Mr. Pessler mentioned that homeless persons along with rubbish (tires) are present on a North Bend parcel adjacent to his property. Rick will ask Sgt. Raker to accompany him in addressing this issue.

Mr. Dean Ferrier with Rumpke, is one of two companies bidding on North Bend’s waste disposal. He attended the meeting to ask if council had any questions of him. Mayor Sammons asked Dean what is the difference between Rumpke and Best Way. Dean stated that Rumpke has been a west side company since 1932. They have invested over 30 million dollars in the community. At this time, North Bend has 360 homes registered for waste pickup and 160 homes registered for recycling pickup. Dave Moorman stated that as a customer, they have “history” with the Village of North Bend and they serve their customers.

Mayor Sammons explained that North Bend presently has waste removal costs included on residents’ property tax, however, we are returning to residents paying for their waste removal individually.

Dean quoted that it would cost residents $2.50 per month to rent one of their waste containers, $75.00 to purchase one and $45.00 to purchase a used waste container. If Rumpke is awarded the contract, Rumpke would participate with the Village in notifying residents.

FIRE REPORT

Chief Ober reported there were 8 EMS details and no Fire runs for the month of April. The spring hydrant checks are ongoing with Cleves Water Works. Chief Ober thanked Rick for helping the Fire Department clean out the basin on US 50, west of the Daycare.

THREE RIVERS SCHOOL

No Report



Minutes, May 21, 2018


COMMITTEES:

Finance - Mr. Moorman

Dave Moorman distributed a handout summarizing the costs of Rumpke and Best Way waste removal companies. He advised council that they will vote to award the contract at our June 18 council meeting.

Dave also spoke about the possibility of North Bend converting their street lights to LED lighting and how that could save the village money. We have a total of 125 street lights; 82 are owned by North Bend and 43 are owned by Duke Energy. Presently, we pay approximately $1,500 for Aston Oaks street lights and $600 for the historic village street lights each month. Dave referenced Edinburgh Place LED lighting and how their payments were reduced from $330 per month, to $30 per month. Marilyn contacted Mr. Joe Groeschen with Duke Energy asking for information on how to proceed. Rick and Dave will meet with a representative from Duke and will update council at our June or July council meeting.

Light, Water and Sewer - Ms. Smith

No Report.

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Deters

No Report

Planning & Zoning - Mrs. Romweber

Fran, Dave and Marilyn met to review the Zoning Code, the title of Building Official mentioned in the Zoning Code and the responsibilities of that title. Chief Ober stated that Hamilton County is North Bend’s Building Official.

Law & Ordinance - Mr. Bonner

Joe Bonner reported that he wrote approximately seven notices to residents that had high grass or rubbish on their property. Five have complied and two are not sufficient, as of today. The residence, 4 Miami Avenue, is vacant and the grass needs to be cut. Joe stated Colerain uses a service to remove rubbish and cut grass of noncompliant residents. Scott said that was correct and they take a picture before and after work is completed and they keep track of time and costs. Fran Romweber made a motion to adopt Resolution 2018-13 Declaring Nuisance and Ordering Abatement of 4 Miami Avenue. Joe Bonner seconded the motion. Motion carried 100%.

Beautification – Fran Romweber

Fran thanked Rick and everyone who came to help plant the flowers on May 19th. She also thanked Rick and Jim for the beautiful landscaping at US 50 and St. Annes.


COUNCIL’S OLD BUSINESS

No Report


Minutes, May 21, 2018

LAW DIRECTOR’S OLD BUSINESS

Scott Sollmann stated he has complied with Dinsmore and Shohl’s public records request regarding information on 154 Miami Avenue. He asked council to send him any emails they may have regarding 154 Miami. He also reminded council that there is a hearing regarding 154 Miami on June 18.

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

No Report

MAYOR’S NEW BUSINESS/ REPORT

Mayor Sammons and Joe Bonner met with Mr. Bill Seitz regarding the Riverfront Development Project and he suggested North Bend hire a lobbyist to help move the project forward. Getting control of the site is a necessary first step. He put them in contact with Mr. Matt Davis with Dinsmore and Shohl. Mayor Sammons asked council to adjust the June 18th council meeting time to 6:15pm to go into executive session.

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, June 18, 2018 at 6:15pm.

MAYOR’S FINAL COMMENTS

No Report.


ADJOURNMENT:

Ron Hartoin made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 8:25p.m.

Respectfully Submitted,
____________________________ _______________________________

Fiscal Officer Mayor




Minutes, May 21, 2018


TREASURER’S REPORT

May 21, 2018



To Council Members for Your Information and Review



The Tax Budget is due by July 20, 2018. Please send me and Dave Moorman any large or capital expenditures expected or being considered for 2019. The budget will be prepared and advertised as a special meeting just prior to the June 25 meeting.



OPERS is offering Guaranteed Issue Whole and Term Life Insurance Policies for active members, spouses and children through Colonial Life. Open enrollment is 6/1-8/31/2018. I’ve scheduled a conference call for 5/24 to get more information.



We issued 1 purchase order for Schroeder, Maundrell, Barbiere and Powers, $5,000, for work Scott Sollman’s work on 154 Miami Ave.



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report – no expenses to report this month

· Mayor’s Discretionary Fund Report – no expenses to report this month



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Marta Fryman, Fiscal Officer







MAINTENANCE SUPERVISOR’S REPORT May 21, 2018 Rick Schultz





- New sign at Hilgrove property (the Point) was installed.



- Hanging planter brackets were rehung in Edinburgh.



- New poles in place at Miami and Ridge and Ridge and E. Harrison.





- Completed planting last Saturday and placement of planters today.



- Hanging baskets in place.





- Will be finishing planting and mulching in the next few weeks.



- 15” storm water pipe break at Miami Avenue @ Washington. JMA evaluating repairs.







DEPUTY CLERK’S REPORT May 21, 2018 Marilyn Kramer





- Last month council mentioned they’d like to speak with an ODOT representative regarding the responsibility of maintaining the portion of US 50 within North Bend boundaries. Mr. Justin Kemp sent us specific information referencing the Ohio Revised Code and North Bend’s Ordinance No. 1992-6. Please see the attached copies for your review.



Mr. Kemp called and stated that North Bend and ODOT can work together on projects.

If we need their machinery to clean drains, etc., they will work together with North Bend. Vegetation behind the guardrail is our responsibility, however, they are scheduled to “push back” this vegetation in the fall.





- The tire disposal dumpster is here until Friday, May 25, 2018. It’s located on Post St. near the barn.



- Everything went smoothly for the May 8th primary.





- The office will be closed on Monday, May 28, 2018 for Memorial Day.





Tickler File



One year moratorium on medical marijuana expires September, 2018. (Res. 2017-14)



Fire and EMS Contract expires December 31, 2018.












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