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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 May 24, 2021 Meeting was called to order at 7:00 P.M. by Vice Mayor Ron Hartoin. Members Present: Mayor: Mr. Sammons, excused Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman, excused Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Vice Mayor Hartoin commended the Village staff on their dedication to the North Bend community. He also commended Village Council on how well they work together for the good of the Village. MINUTES Joe Bonner moved that the April 26, 2021 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT Dave Moorman stated that the Records Retention Committee submitted the Village Schedule to the Ohio History Connection and it was approved. There was no further discussion. Fran Romweber made a motion to adopt Resolution 2021-16 Adopting Village of North Bend Records Retention Manual. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman gave a presentation on requesting the Hamilton County Auditor to certify the dollar amount for 5.0 mill replacement versus a renewal levy. After a discussion, Council decided to submit both requests to the auditor. Ron Hartoin made a motion to adopt Resolution 2021-18 Requesting the Hamilton County Auditor Certify Dollar Amount for 5.0 Mill Levy. (As a Renewal Levy). Dave Moorman seconded the motion. Roll Call Vote: Fran Romweber-Aye, Dave Moorman-Aye, Ron Hartoin-Aye, Joe Bonner-Aye, Bill Deters-Aye, Shirley Smith-Aye. Ron Hartoin made a motion to adopt Resolution 2021-19 Requesting the Hamilton County Auditor Certify Dollar Amount for 5.0 Mill Levy. (As a Replacement Levy). Dave Moorman seconded the motion. Roll Call Vote: Fran Romweber-Aye, Dave Moorman-Aye, Ron Hartoin-Aye, Joe Bonner-Aye, Bill Deters-Aye, Shirley Smith-Aye. Minutes, May 24, 2021 PAY THE BILLS Joe Bonner made a motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The maintenance staff is continuing to cut back honeysuckle. The flowers and planters were in place last week; they will finish planting this week. They finished cleaning the concrete surface and picnic tables at the park. Someone defaced the tables and play equipment with graffiti. Because of the security cameras, Rick knows the persons responsible and is handling it. DEPUTY CLERK’S REPORT Marilyn stated that she and Marty have been copying and scanning all the information requested by the auditor. The Hamilton County Mobile Vaccine Van was in North Bend on May 17th between 10:00am – 12:00pm. They vaccinated six residents. Our Spring Clean-Up event ended May 10th and our Tire Recycling Event ended May 24th. POLICE REPORT Sgt. Schlasinger reported there were 53 calls for service for the month of April. This included one criminal report and one non-criminal report. There were no auto accidents and no stolen property was recovered. GUESTS Mr. Ralph Veppert, Army Reserve Ambassador in Ohio for Chief of Army Reserve. Mr. Veppert gave a presentation on the US Army Reserve. Their mission is to provide combat-ready units and soldiers to the Army and the Joint Force across the full spectrum of conflict. FIRE REPORT No Report. THREE RIVERS SCHOOL Superintendent Mark Ault reported the last day of school is May 27, 2021. There are 170 seniors graduating. Graduation will take place at the CINTAS Center and this allows each graduate eight family members to attend the ceremony. Three Rivers School performed a play at Music Hall. Their softball team won the league championship. Their summer programs have 1,100 educational slots and they have all been filled. The 2021-2022 school year will begin August 9, 2021 for staff to report and August 11, 2021 for students. COMMITTEES: Finance - Mr. Moorman No Report. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin Ron stated we are still in the process of hiring for the Maintenance Supervisor’s position. Minutes, May 24, 2021 Police & Fire – Mr. Deters Regarding our police contract, Bill has spoken with Capt. Butler. Capt. Butler stated that he has done some additional work that Hamilton County Sheriff’s Office requested, however, Bill has not heard back from Capt. Butler. Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner Joe stated we received a complaint from a resident on Washington Avenue regarding neighbors leaving their garbage cans at the curb all week. He asked council to discuss this issue and had Scott Sollmann draw up a resolution regarding some guidelines. Ron Hartoin read the first reading for Resolution 2021-17 Establishing Guidelines for Garbage/Waste Collection and Trash Cart/Garbage Can Placement in the Village of North Bend. Joe reported there was a complaint regarding the debris and waste material in the backyard of a residence on Washington Avenue. He sent a Violation Notice to the owner of the property. Beautification – Fran Romweber Fran thanked Rick for preparing the flower boxes for the planting of flowers event on May 15th. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott reported that for our June 28th council meeting, North Bend Council had to resume the original in-person attendance by council member as was required prior to the Coronavirus outbreak as legislative exception allowing virtual participation for Village Council meetings expired July 1, 2021. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS No Report. LAW DIRECTOR’S NEW BUSINESS Scott mentioned the repaving of Taylor Avenue is a great improvement. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR No Report. Minutes, May 24, 2021 MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, June 28th at 7:00pm Per Treasurer’s Report, the 2022 Tax Budget Hearing will be published prior to next month’s council meeting. The Tax Budget Hearing for 2022 will be held on June 28th, 2021 at 6:45 pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 8:07 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, May 24, 2021 TREASURER'S REPORT May 24, 2021 To Council Members for Your Information and Review The Tax Budget is due by July 20, 2021. Please send me any large or capital expenditures expected or being considered for 2022. The budget will be prepared and the required Public Hearing will be advertised as a special meeting just prior to the June meeting. We received notice from the Hamilton County Auditor our 5 Mill current expenses General Fund levy is due for renewal in November. Auditor of the State of Ohio is continuing our 2019-20 audit. We issued 2 purchase order this month: #22-2021, Public Entities Pool of Ohio, $10,853.00, for our 2021 liability insurance premium; and #23-2021, Fifth Third Bank, $717.83, for advertisement of the Maintenance Supervisor position. Distributed to council members this month are the following reports: • Monthly Cash Flow Analysis: Showing money in/money out and the check book balance • Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting • Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting • Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting • Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance • Year to Date Beautification Accounting Report - No. report • Mayor's Discretionary Fund Report • Monthly Credit Card Charges Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT May 24, 2021 Rick Schultz - Finished cleaning concrete surface and picnic tables. (Just in time for someone to deface the tables and play equipment with graffiti) We do know the person responsible and will deal with her. - Continued cutting back honeysuckle. - Flowers and planters were put in place last week. (We will finish planting this week) DEPUTY CLERK’S REPORT May 24, 2021 Marilyn Kramer - Marty and I have been copying and scanning all the information requested by the auditors. - Hamilton County Public Health Mobile Vaccine Van came to North Bend on Monday, May 17th between 10:00am – 12:00pm. They vaccinated six residents. - North Bend’s Yard Waste Recycling event was from April 26 – May 10, 2021. This event gives our residents the opportunity to clean up their property and recycle at the same time. - North Bend’s Tire Recycling event was from May 14th – May 24th. 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