VILLAGE OF NORTH BEND

                    21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                                            November 18, 2013

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor:  Mr. Sammons

Law Director: Mr. Reichert

Fiscal Officer: Mr. Sullivan

Councilpersons:    Mrs. Romweber, Mr. Boll, Mr. Hartoin

                                 Mr. Nunnery, Mr. Welch, Mr. Moorman                                                                                                                                                                             

MAYOR’S OPENING STATEMENT

Mayor Sammons reviewed the recent election results.  North Bend’s Gas Aggregation passed and the Fire/EMS Levy passed.   Council member, Tim Boll will be leaving Council and Shirley Smith will become our new Council member as of January 1, 2014.

MINUTES

Ron Nunnery moved that the October 28^th Minutes be accepted.   Ron Hartoin seconded the motion.  Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is attached

PAY THE BILLS

Bill Welch made motion to pay the bills.  Fran Romweber seconded the motion.  Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

See Attached Report

Fran Romweber mentioned that sign removal is vandalism and is against the law.  Please report violations.

POLICE  REPORT

No Report

GUESTS

None

Minutes, November 18^th, 2013

FIRE REPORT

No Report

THREE RIVERS SCHOOL DISTRICT

No Report

COMMITTEES:

Finance - Mr. Welch  

Mayor Sammons, Bill Welch and Ed Sullivan met last Saturday regarding the upcoming 2014 Appropriations Budget.  There will be a Finance Committee Meeting on    December 4^th at 6:00p.m.  All Council is invited.

Light, Water and Sewer   - Mr. Nunnery

No Report

Maintenance - Mr. Hartoin

Ron Hartoin reviewed the proposed Equipment Plan.  He recommended spending $920.00 to install shelving in the garage.  Bill Welch seconded the Motion.  Motion carried 100%.

Ron Hartoin made motion to sell the unused cutting torch.

Ron Hartoin made motion to scrap two (2) ladders and miscellaneous metal and put proceeds in North Bend’s General Fund.

Mayor Sammons reviewed the update of the garage and the expected cost savings of equipment organization.

Police & Fire - Mr.  Boll  

There will be a Neighborhood Watch meeting on December 12 at 7:00p.m.

Mayor Sammons reviewed the way meetings are advertised.  He invited residents to send their email addresses to Marilyn at the Village office.  Names on this list will only be used for North Bend business.

The Mayor suggested possibly creating a North Bend App for smart phones.

Ron Nunnery encouraged the use of the North Bend Facebook page.

Planning & Zoning - Mrs. Romweber                                                                                                                                          

Fran Romweber said there is a request to put in a Karate building behind the Dollar General.        The Planning Commission meeting is scheduled for December 23 at 5:30p.m. (possibly 5:00p.m.)

Minutes, November 18, 2013

Law & Ordinance - Mr. Moorman 

Rental Permits – Final Notices were sent to those who have not complied.

Sidewalk Repair – Five (5) residents were sent Advisory Notices.

Nathan Redding, 44 Taylor Avenue, commented on a Notice he received about his sidewalk.  He disputes the right of the Village to set a deadline for the repair.  Council indicated the deadline is negotiable.

There is also an issue with a hole in the road (a catch basin) that Mr. Redding and his neighbor say is a safety hazard.  Mayor Sammons will have Rick Schultz investigate.

Minutes, November 18, 2013

Beautification – Fran Romweber

Minutes from the Beautification meeting that was held November 16^th were discussed.

Fran Romweber reviewed the work of the Beautification Committee and complimented Rick Schultz for his work in the area of Christmas decorations and the money saved by him.  She thanked Lisa Sammons for her work also.

Mayor Sammons reminded residents that anyone can be part of the Beautification Committee.

Mayor Sammons recognized Fran’s leadership in this area.

Mr. Redding asked why there is no longer a Christmas decoration at his mother-in-law’s house on Taylor Avenue.   Rick Schultz will investigate.

Fran Romweber made motion to accept the Letter of Understanding with grant writer, Bonnie Kroeger, up to a maximum of $1,000.00 (13.5 hours @ $75.00 per hour).  Bill Welch asked if this would be in the 2013 or 2014 Budget.  Fran agreed to place it in the 2014 Beautification budget.  Ron Nunnery seconded the motion.  Motion carried 100%.

COUNCIL OLD BUSINESS

No Report

LAW DIRECTOR OLD BUSINESS

Regarding the agreement for use of the salt loader, Mayor Sammons explained the salt loader is rented by Hamilton County.  Miami Township has asked North Bend to pay 25% of rental versus last year’s 12.5%.  The Mayor asked Rick Schultz to look into making our own preparations next year.  We will pay the 25% this year.  Ron Nunnery made motion to accept Resolution 2013-33 Authorizing the Mayor to Enter into an Agreement with Hamilton County for Sharing the Expense for Salt Loader Rental.   Tim Boll seconded the motion.  Motion carried 100%.

Dave Moorman made motion to accept Resolution 2013-34 Authorizing Amendment to the Village Employee Manual.  Fran Romweber seconded the motion.  Motion carried 100%.

There was a discussion about the state of North Bend’s Ordinance Book.  Jim Reichert will update and coordinate with Dave Moorman.

Ron Hartoin has spoken with Mr. Nare of Sequoia Construction about the status of the street damage settlement and the discussion is ongoing. 

Mayor Sammons reviewed the OPERS complications that have recently taken place.  Mayor Sammons recommends the four (4) Council members beginning new terms have their pay increased to $300.00 per month.  The Council members and the Mayor who are not beginning a new term cannot have their salary raised mid-term.  They may be able to “buy” their time.        Bill Welch suggested voting on this at the December Council meeting.

Minutes, November 18^th, 2013

MAYOR’S OLD BUSINESS   

No Report

COUNCIL NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

The end-of-year Ordinances and Resolutions will be decided in December.

Ron Hartoin made motion to accept Resolution 2013-35 Rescinding the Existing 1.0 Mill Levy for Emergency Medical Services due to the passage of the new EMS/Fire 2.29 mill levy.            Bill Welch seconded the motion.  Motion carried 100%.

 MAYOR’S NEW BUSINESS REPORT

“Light Up North Bend “ night is this Friday, November 22, from 6:00p.m. – 8:00p.m.

Mayor Sammons mentioned the new Newsletter recently distributed to North Bend residents.

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our December Council meeting is scheduled for Monday, December 16^th at 7:00p.m.

We are asking residents to donate new or slightly used toys for our “Breakfast With Santa” which is scheduled for Saturday, December 14^th from 10:00am – 12:00p.m.  You can drop off your toys at the Municipal Building any Monday, Wednesday or Friday, 9:00a.m.-2:00p.m.

MAYOR’S FINAL COMMENTS

Mayor Sammons commented on the demolition of Taylor High School and said the future of that property is still unknown, but North Bend has a vested interest and will work with the School Board.

Bill Welch made motion to go into Executive Session to discuss employee issues.  Fran Romweber seconded the motion.  Motion carried 100%.

ADJOURNMENT:     

 Meeting was adjourned at 8:28p.m.                       

                                                   Respectfully Submitted,

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

Minutes, November 18^th, 2013

                              TREASURER’S REPORT

                     December 16, 2013

To Council Members for Your Information and Review

The Finance committee met earlier this month to work on the proposed 2014 Appropriations budget.  Mr. Welch will be reviewing that meeting later tonight. 

We wrote five Purchase orders this month:

1. $7000 to JMA for engineering for the Shady Lane rehabilitation project
2. $10,000 to Miami Township for 2013 fire protection
3. $920.10 for garage shelving
4. 915.71 for street and traffic signs
5. $790 for the wall display in Council Hall

We have made some changes to our reporting at the request of residents and Mr. Moorman.  This report will now be a part of the minutes and will no longer be referred to as “see attached”.  Detail reports distributed to council members will be available for viewing during regular Village office hours.  I will also be available to go over and explain any of these reports to Council members and residents.  I can be reached at the Village office at 941-0610.

Distributed to council members this month are the following reports:

• Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

• Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

• Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

• Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

• Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

• Year to Date Beautification Accounting Report
• Mayor’s Discretionary Fund Report

Copies of all the above reports are available for public viewing at the Village Office.

 Respectfully submitted, Edward Sullivan, Fiscal Officer