VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

November 23, 2015

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Mr. Sullivan

Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith,
Mr.Boll

MAYOR’S OPENING STATEMENT

Mayor Sammons announced the Taylor High School art competition finalists and awarded their prizes. Abbey Neyer and Alix Haydock each received a $50.00 gift card to Hobby Lobby. Oliver Thompson, second place, received a check for $350.00 for his President Benjamin Harrison portrait. Eliana Batsakis, first place, received a check for $650.00 for her portraits of President William Henry Harrison and President Benjamin Harrison which will be displayed in Council Chambers.

MINUTES

Ron Nunnery moved that the October 19, 2015 Minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

Minutes, November 23, 2015

POLICE REPORT

Cpl. Haynes, a North Bend Shift Supervisor, reported there were 35 calls for the month of October. Three cases were assigned to detectives and one case was closed. Cpl. Haynes reviewed the county’s patrol staffing.

GUESTS

Mr. Peter Nickolas, from Harrison, Ohio addressed council regarding his large, 38 foot, mobile food truck which is proposed for the parking lot at the BIERmarkt on Three Rivers Parkway. There was a discussion of Mr. Nickolas’ business plan.

FIRE REPORT

Chief Ober reported there were 14 EMS details (none were drug related) and two fire runs. The fire department continues to work on the fire hydrant issues.

THREE RIVERS SCHOOL DISTRICT

No Report

COMMITTEES:

Finance - Mr. Moorman

Dave Moorman reviewed Ordinances 2015-2, 3 and 4; and Resolutions 2015-25 and 26 prior to Council voting.

Dave Moorman made motion to adopt Ordinance 2015-2 Annual Appropriation Ordinance for Fiscal Year 2016. Fran Romweber seconded the motion. Motion carried 100%.

Dave Moorman made motion to adopt Ordinance 2015-3 Appointing the Village Law Director for the Period January 1, 2016 through December 31, 2016. Fran Romweber seconded the motion. Motion carried 100%.

Dave Moorman made motion to adopt Ordinance 2015-4 Re-appointing Village Engineer & Village Public Works Administrator for the Period January 1, 2016 through December 31, 2016. Fran Romweber seconded the motion. Motion carried 100%.

Dave Moorman made motion to adopt Resolution 2015-25 Authorizing the Mayor to Execute a Contract with the Hamilton County Regional Planning Commission for Zoning Compliance Services Effective January 1, 2016 through December 31, 2016. Fran Romweber seconded the motion. Motion carried 100%.

Dave Moorman made motion to adopt Resolution 2015-26 Appointing Street Commissioner. Fran Romweber seconded the motion. Motion carried 100%.

Dave Moorman made motion to adopt Resolution 2015-27 Authorizing Mayor to Sign Contract with HCDC, Inc., on Behalf of the Village of North Bend. Ron Nunnery seconded the motion. Motion carried 100%. This Resolution is part of the Riverfront Project. Mayor Sammons reviewed the resolution and explained North Bend’s involvement prior to Council voting.

Light, Water and Sewer - Ms. Smith

Shirley Smith will attend the next storm water meeting.

Minutes, November 23, 2015

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Boll

No Report

Planning & Zoning - Mrs. Romweber

No Report

Law & Ordinance - Mr. Nunnery

No Report

Beautification – Fran Romweber

Fran Romweber reported that Three Rivers School District invited us to join their Wellness Committee meeting in early November. We discussed with them how we had planned our own "Health Day" to move forward with our We Thrive pathway and we wanted their input. Three Rivers School discouraged us in doing this because of their experience in having a small turnout, so they invited us to join with them in their "Back to School" day which will take place in August, 2016. All parents and students will be attending this event and thus, will provide a larger audience for us to reach.

COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

No Report

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

There was a discussion of the current Agreement for Hamilton County Building Commissioner to provide inspection services for 2016. Scott Sollmann stated that no resolution is needed as this contract is ongoing.

The Addison bankruptcy meeting has been continued until December 7th.

MAYOR’S NEW BUSINESS/ REPORT

Two parcels of land have been transferred from the Hamilton County Land Reutilization Corporation to the Village of North Bend. Parcel numbers 573-0008-0080-00 and 573-0004-0028-00. There are several smaller parcels that are in the process of being transferred from Hamilton County to North Bend. Mayor Sammons reviewed the ownership of land parcels along Route 50 near the BIERmarkt.

We Thrive Community Recognition Event is December 3rd at 5:30pm.

Minutes, November 23, 2015


MAYOR’S NEW BUSINESS/REPORT, Cont’d.

Breakfast with Santa is scheduled for Saturday, December 12, from 10:00am – 12:00pm

Our December Council meeting is scheduled for Monday, December 21, 7:00pm.

On January 1, 2016 at 12:00noon, re-elected council members and mayor will be sworn in.

Fran Romweber made motion to adopt Resolution 2015-28 Joint Agreement Between Miami Township, Hamilton County and the Village of North Bend for the Use of a Salt and Rubber-Tire Loader at the Miami Township Salt Dome. Ron Nunnery seconded the motion. Motion carried 100%. Resolution will be presented at our December 21 council meeting.

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

The Riverfront Project Review Team has selected MKSK for the planning of this project. Meetings will continue in January. Ron Nunnery reviewed with council the presentation given by MKSK at the interview session. Ron spoke very highly of MKSK and their vision for this project. Marilyn will email this presentation to all council members.

MAYOR’S FINAL COMMENTS

Mayor Sammons thanked everyone for their thoughts and condolences on the passing of his mother.

Fran Romweber and Dave Moorman thanked the voters for their support upon their re-election.

Shirley Smith commented on how the Taylor High School Alumni Chorus was disappointed with the coordination of our Light Up North Bend night. Mayor Sammons stated he was called out of town that evening and promised to have better planning next year, as this was our first year at the new playground/shelter location.

Tim Boll made motion at 8:25pm to go into executive session to discuss personnel matters. Dave Moorman seconded the motion. Motion carried 100%.

Council reconvened at 8:46pm.



ADJOURNMENT:

Fran Romweber made motion to adjourn the meeting. Tim Boll seconded the motion. Motion carried 100%. Meeting was adjourned at 8:47p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor



Minutes, November 23, 2015


TREASURER’S REPORT

November 23, 2015

To Council Members for Your Information and Review

Prior to last month’s council meeting a Finance committee meeting was held and the 2016 proposed Appropriation Budget was agreed upon. Later tonight Mr. Moorman, your finance chairman, will be asking for the 2016 Appropriation Budget Ordinance to be adopted.

This month we received quarterly franchise fees from Cin. Bell, $920, Duke, $829 and Time Warner, which has just switched to quarterly vs. yearly in the amount of $4504.

For the last three months we have been receiving a Local Government funds supplement in the amount of $633 per month. This will help replace some of the money that has been taken away from local governments over the last couple of years. There is no word on how long the supplements may continue.



We wrote two purchase orders this month:

$2000 for closing costs on two parcels of land given to us by Hamilton County

$$2633 for the salt box as agreed on at the budget committee meeting (the actual cost was $4000 but there was some money remaining in the 2015 equipment budget

Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report – no report – no expenses submitted thus far this year



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Edward Sullivan, Fiscal Officer




MAINTENANCE REPORT NOVEMBER 23, 2015 RICK SCHULTZ


Inspected snow equipment and started to make ready for the winter season.

- New V-Box was installed

- Solved headlight problem w/pickup



Pickup truck in for service (2008 truck). We spent $1,800 on repairs.



Repairs on St. Andrews and Eagles Cliff have started.



Christmas decorations are in place.



New cameras are in place.



Some planters have been brought in for winter. Three Rivers Parkway planters will remain in place until January 1, 2016.



Cleaned up island areas on Three Rivers Pkwy.