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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 November 20, 2017 Meeting was called to order at 6:30 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith, excused, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons had no opening statement. MINUTES Fran Romweber made a correction to the October 30, 2017 Minutes. Under Three Rivers School District section, she stated she would assist Superintendent Hockenberry with the PSAT format, not the National Merit test format. Ron Nunnery moved that the October, 2017 Minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Ron Nunnery made motion to adopt Resolution 2017-16 Dissolving Beautification Fund (Fund #4909) and Rescinding Resolution 2017-06 Transferring Such Funds Back to the Village’s General Fund. Dave Moorman seconded the motion. Motion carried 100%. Ron Nunnery made motion to declare Resolution 2017-16 an emergency and to dispense with the requirement that this Resolution be read on three separate days and be adopted upon its first reading. Dave Moorman seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Resolution 2017-17 Authorizing the Village of North Bend to Prepare and Submit an Application to Participate in the Ohio Public Works Commission (“OPWC”) State Capital and/or Local Transportation Improvement Program(s) and to Execute Contracts as Required. Ron Nunnery seconded the motion. Motion carried 100%. Dave Moorman made motion to adopt Ordinance 2017-04 Annual Appropriation Ordinance for Fiscal Year 2018. Ron Nunnery seconded the motion. Motion carried 100%. Minutes, November 20, 2017 PAY THE BILLS Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Lt. Andy Guy reported there were 40 calls for the month of October. Four cases were assigned to detectives and two were closed. There was one incident of breaking and entering and one theft. There was $130.00 in stolen property. Mayor Sammons asked about information on an incident where the police were at 154 Miami Avenue. Lt. Andy Guy was not aware of anything, however, he will investigate and get back to Mayor Sammons. GUESTS Eddie Schmidt, a Boy Scout seeking a merit badge, addressed council stating he was attending the meeting to gather information to write an essay showing the pros and cons presented to council tonight, on any given subject. His paper is due the first week of January, 2018. Council members asked him a few questions and discussed his accomplishments. FIRE REPORT Chief Ober reported there were 3 Fire details, two of those being auto accidents and 10 EMS runs, one of which was an accidental drug overdose. Four residents attended the CPR and First Aid demonstrations on November 18th. THREE RIVERS’ SCHOOL Superintendent Craig Hockenberry reported that Three Rivers Schools hired a new Treasurer, Ms. Alice Gundler. She will begin December 4th. Mr. Ryan McDonald is a new School Board member and Craig is looking forward to working with Mr. McDonald. Winter sports are underway and doing very well. The play, Wizard of Oz, sold out for their first showing. Craig said they are getting ready for President William Henry Harrison’s birthday celebration and will keep in contact to verify the date. Minutes, November 20, 2017 COMMITTEES: Finance - Mr. Moorman Dave is working on North Bend’s waste collection project and will share Council’s survey input to our Request for Quote from curbside waste collection providers to Council and Scott Sollmann for review. Dave talked about the Riverfront Project and whether we can proceed alone especially since we neither control the property nor have the Village of Cleves as a partner. Mayor Sammons stated that after Mayor Danny Stacey resigned and Jan Rouse took over as Mayor of Cleves, they are more interested in developing their village proper and as a result, selling the property to North Bend. Mayor Sammons stated that MKSK and Burgess & Niple recommended that North Bend get control of the property as a first step. Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Nunnery No Report Beautification – Fran Romweber No Report COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott discussed Ordinance 2017-05 regarding North Bend right-of-way fees and permits, however, council decided to table this discussion at this time. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report Minutes, November 20, 2017 LAW DIRECTOR NEW BUSINESS Scott has the contract between the Village of North Bend and Edinburgh Place Condominium Unit Owners Association to provide hanging baskets and services related to maintaining those hanging baskets. Ron Nunnery made motion to approve signing the contract. Ron Hartoin seconded the motion. Motion carried 100%. A tethering issue was brought to our attention by Ms. Beth Sheehan through a phone call and email. Council has decided to table this request at this time. MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next Council meeting is Monday, December 18th at 7:00pm. Breakfast with Santa is December 9th from 10:00am – 11:30am. If anyone would like to donate a gift or gift card for the children, please drop them off at the village office during business hours. Council decided to go into Executive Session at 6:15pm on Monday, December 18th, immediately prior to our next Council meeting. Mayor Sammons announced he is a grandfather for a third time. MAYOR’S FINAL COMMENTS No Report ADJOURNMENT: Ron Nunnery made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 7:15p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, November 20, 2017 TREASURER’S REPORT November 20, 2017 To Council Members for Your Information and Review This month was consumed with 2018 budget preparation along with final audit corrections and normal monthly activities. Mr. Moorman scheduled a Finance Committee prior to this meeting to review and make recommendations for the 2018 budget. And will request adoption of the proposed Ordinance. During our 2015-16 audit, the auditor questioned State approval of the Beautification Fund. It was ultimately denied approval by the State Auditor’s office. I am asking Council to adopt the proposed legislation to reduce original appropriations to the Beautification Fund to zero and reallocating those funds to the General Fund. I created a line item under the General Fund for these appropriations. I will still create a Beautification Fund report as usual. We issued 2 purchase orders this month to Duke Energy for street lighting, $40.15 and a replacement PO to cover 2017 Beautification Fund expenses from the General Fund. 12,000.00. The prior approved POs for these expenses have been closed. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT November 20, 2017 Rick Schultz - Moved maintenance equipment in place, ready for winter (plows, salt spreaders and blower) - Cleaned planters and stored for winter. - Confirmed flowers with West Hills Greenhouse for 2018. - Cut back grasses and cleaned mulch beds. - Cleaned out catch basins after rain on 11/5/17. - Installed winter banners. DEPUTY CLERK’S REPORT November 20, 2017 Marilyn Kramer - Breakfast with Santa will be Saturday, December 9th from 10:00am to 11:30am. We will serve donuts, coffee and orange juice. Bring your cameras for a picture with Santa. Each child will receive a toy. - Barry Strum of HCDC is retiring at the end of November. He was involved in our Riverfront Project. He wrote the “North Bend Commercial Corridor Study” which is a market study of our surrounding area. We sent him a retirement card. - CPR and First Aid demonstrations were held in Council Hall on November 18th by Miami Township’s Fire Department. It was well attended. Thank you to Chief Ober. - We were able to get the handles for the fitness equipment replaced at no cost. They were originally going to charge us $144.00 to replace them but we were able to have the manufacturer replace them at no cost to North Bend. - The Ohio Capital Budget Prioritization Task Force grant is due November 21. It does allow for acquisition of property for the Riverfront Project. It was delivered today. - The election results have not yet been certified. November 22nd is the Board of Elections’ target date. Tickler File – Police Protection Services with Miami Township and Hamilton County expires March 31, 2018. Fire and EMS Contract expires December 31, 2018. (Effective January 1, 2019, Fire and EMS agreement will be renewed annually). 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