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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 November 26, 2018 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons stated that as of January 1, 2019, residents of North Bend will be billed individually for their Rumpke waste. All residents are included in this group, however, you have the option to opt-out. You’ll receive a mailer in the next few days explaining the details. If you prefer to add recycling, contact Rumpke. MINUTES Fran Romweber moved that the October 29, 2018 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Marta Fryman reported that a new form for credit card reporting is now required. North Bend has already begun this process. The form needs to be approved and signed by the Mayor each month. We also need to pass the 2019 Budget. Dave Moorman made a motion to adopt Ordinance 2018-04 Annual Appropriation Ordinance for Fiscal Year 2019. Bill Deters seconded the motion. Motion carried 100%. PAY THE BILLS Fran Romweber made motion to pay the bills. Shirley Smith seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, November 26, 2018 POLICE REPORT Sgt. Raker reported that there were 36 calls for service for the month of October. Three cases were assigned to detectives. There was one theft of a gun and gun box. There was a theft at the Dollar General of several DVDs. There was an apparent overdose death, however, they are waiting for the toxicology report. GUESTS Mr. John Niehaus stated he would like to build four large homes on Shady Lane across from Aston Oaks. He’s already graded the property and would like to install the utilities in the spring. He’s asking the Village of North Bend to abandon the “paper streets” located on that parcel. Paper streets are old roads that no longer exist, however, North Bend needs to give permission and control to John Niehaus in order for him to proceed with construction. Mayor Sammons has been in contact with Dan Schoster, our engineer with JMA, and Dan is looking for this approval. Mayor Sammons asked Keith Niehaus to have his engineers comply with Dan Schoster’s requests. Ron Hartoin, North Bend’s Street Commissioner, stated there was damage done to the road and curb on Shady Lane by John Niehaus’ equipment when he was grading the property. Keith Niehaus acknowledged that damage. Ron asked that the road, curb and any further damage done by their equipment be repaired by John and Keith Niehaus. John stated he will repair the damage, as long as it’s apparent the damage was done by their equipment. Mayor Sammons asked about the specified parking area shown on the original plans. John Niehaus stated parking will be permitted on the new public street, and there will not be a special parking area for guests. Each home is valued between $750,000 to $800,000. Mayor Sammons stated Scott Sollmann will draw up a memorandum and a resolution for our December 17th council meeting. The Planning Commission will meet to approve the plans. FIRE REPORT No Report. THREE RIVERS SCHOOL No Report COMMITTEES: Finance - Mr. Moorman Dave Moorman mentioned that Scott is reviewing the Duke Energy LED contract. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Minutes, November 26, 2018 Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber Our Wellness Committee meeting was November 3rd. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Scott reported the liens that were placed on 4 Miami Avenue have been released. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS Dave Moorman mentioned that as of January 1, 2019, Rumpke will handle all billing directly with our residents for waste pickup. Each resident will receive a mailer from Rumpke shortly. He also mentioned that you will not see a reduction on your tax bill until December, 2019, as taxes are paid in arrears. LAW DIRECTOR NEW BUSINESS Scott spoke about the contract with Hamilton County Regional Planning Commission and the agreement with Hamilton County regarding the resolutions to be passed. Dave Moorman made a motion to adopt Resolution 2018-28 Authorizing the Mayor to Execute Contract with the HCRPC for Zoning Compliance Services Effective 1/1/2019 through 12/31/2019. Fran Romweber seconded the motion. Motion carried 100%. Dave Moorman made a motion to adopt Resolution 2018-29 Authorizing the Mayor to Enter Into an Agreement of Cooperation with Hamilton County, Ohio, Pursuant to Provisions of the Housing and Community Development Act of 1974, As Amended. Shirley Smith seconded the motion. Motion carried 100%. MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR Sheryl Ross, Edinburg Place, introduced Ms. Dawn Trapp, Pastor of the North Bend United Methodist Church on Symmes Avenue. Rev. Trapp stated they have a community meal the second Wednesday of every month in Fellowship Hall from 5:30pm – 6:30pm with an open invitation. They also conduct prayer walks and help the homeless. Mayor Sammons asked Rev. Trapp to attend our Breakfast with Santa event, as many people with needs attend that event. Minutes, November 26, 2018 OPEN TO THE FLOOR, Cont’d. Ron Nunnery asked council why the Fire and EMS Levy was not on the November 6th ballot. Mayor Sammons stated that our Fiscal Officer, Marta Fryman, emailed the required information to the Board of Elections in early August. They never received the email and Marty never received a “failed email” response. By the time we realized the issue, it was too late to place it on the November 6, 2018 ballot. Mayor Sammons stated we have spoken with Miami Township and they have agreed to a 3-year payment option; North Bend will pay $40,000 in 2019, $20,000 in 2020 and $20,000 in 2021 which will be paid out of the general fund. The Fire and EMS Levy will be on either the May or November, 2019 ballot. The residents’ taxes will be lower for approximately one year. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, December 17, 2018 at 7:00pm Breakfast with Santa is Saturday, December 15th, 10:00am – 11:30am. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Joe Bonner made motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 7:50 p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, November 26, 2018 TREASURER’S REPORT November 26, 2018 To Council Members for Your Information and Review This month was consumed with 2019 budget and normal monthly activities. Per Council’s vote at October’s meeting, I moved $2,500 to Beautification from the reserve to purchase the trees. Mr. Moorman scheduled a Finance Committee prior to this meeting to review and make recommendations for the 2019 budget. And will request adoption of the proposed Ordinance. We issued 1 purchase order this month to Miami Township Trustees for $2,000 for payment of the salt loader. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT November 26, 2018 Rick Schultz - Light post repaired – needed welding. - Finished cable run for the new camera system. - Trees will be delivered Wednesday and planted this week. (Along US 50 between St. Annes and Symmes Avenue) - Installed new post with STOP and Street signs that was hit and damaged by unknown person at Shawnee and Miami Avenues. - Sprinkler system at the Point was winterized. - Christmas decorations almost complete. This year our large Christmas tree is now located at the Point. DEPUTY CLERK’S REPORT November 26, 2018 Marilyn Kramer - Hamilton County Planning Commission advised me they prefer to issue a new contract every year rather than adding an addendum for their fee increases. We have a resolution to pass and contract to sign today regarding same. - Our Wellness Committee meeting was November 3rd. The minutes are attached for your review. Our Wellness Committee’s We Thrive Baby Baskets have been assembled. We began advertising the baskets and have given one to a resident, per their request. Our next Wellness Committee meeting is Saturday, January 26th at 9:30am. - Hamilton County’s We Thrive Recognition Event is Tuesday, December 4th at 5:30pm. Fran will attend to represent North Bend. - Breakfast with Santa is December 15th from 10:00am – 11:30am. Each child will receive a gift from Santa. Please bring your cameras to get a picture with Santa. - The Administration Building will be decorated for Christmas this week. Tickler File Rental Property Permit 3-year period is ending June, 2019. Constellation Gas Aggregation contract expires September 1, 2019. We must advise Constellation 60 days in advance to cancel with them. 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