VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                                   November 22, 2021

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor:  Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons:    Mr. Moorman, Mr. Deters, Mr. Bonner, (by phone)

                                 Mrs. Romweber, Mr. Hartoin, Ms. Smith, (absent)                                                                                                                                                                         

MAYOR’S OPENING STATEMENT

Mayor Sammons had no opening statement.

MINUTES

Fran Romweber moved that the October 25, 2021 minutes be accepted.  Bill Deters seconded the motion.  Motion carried 100%.

TREASURER’S REPORT

Marta stated there was a budget meeting immediately prior to this council meeting and she has a copy of the Annual Appropriation Ordinance for Fiscal Year 2022 on each council member’s desk.

Ron Hartoin made a motion to declare Ordinance 2021-04 an emergency and to dispense with the requirement that this ordinance be read on three separate days and be adopted upon its first reading.  Bill Deters seconded the motion.  Motion carried 100%.  All said aye. 

Dave Moorman made a motion to adopt Ordinance 2021-04 Annual Appropriation Ordinance for Fiscal Year 2022.  Bill Deters seconded the motion.  Motion carried 100%.

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Ron Hartoin made a motion to pay the bills.  Bill Deters seconded the motion.  Motion carried 100%.

Minutes, November 22, 2021

MAINTENANCE SUPERVISOR’S REPORT

Steve reported he and the maintenance crew are working diligently getting our holiday decorations and banners placed and operational.  The sprinkler systems at the point has been winterized.  Buckeye Tree Service will complete the remaining work on November 27^th.  Our lawn mower and truck have had maintenance completed.  The fall leaf recycling and yard waste program has been a huge success.  Rick Schultz has returned to assist Steve in planning and in the execution of our winter maintenance around the village.

DEPUTY CLERK’S REPORT

Marilyn stated the new Kyocera copier has been delivered and is working very nicely.  In January, Marilyn will complete a report to Hamilton County regarding the fall leaf recycling program.  The two doors from Lowe’s should be installed by the end of December.  Our Wellness Committee met in October and the minutes are attached and our next meeting is January 12^th, 2022.  North Bend’s Breakfast with Santa event is Saturday, December 11^th, from 10:00am – 11:30am.  If anyone would like to donate a gift or money, please stop by the office.  The office will be closed December 22 – January 3, 2022.  The Rumpke contract will expire December, 2022.

POLICE REPORT

North Bend’s new police contact is Sgt. Mike Carney.  North Bend has had 470 calls for service YTD; four cases were assigned to detectives for investigation during this reporting period.  There have been 22 criminal reports YTD and 15 auto accident reports, YTD.

GUESTS

Ms. Lisa Wynn, Ditch the Dump, (referring to the Rumpke Dump near Kilby Road) addressed council stating their group has contacted Hamilton County Commissioners asking for rules to be placed on Rumpke before any permanent plans take place at the site.  She is asking that council contact Hamilton County to confirm their concerns regarding air and soil pollution, odor, noise and an enormous amount of traffic by trucks entering and exiting the site.  Mayor Sammons offered that, should the Ditch the Dump group want to organize a meeting, the Village was open to hosting the meeting among interested parties including: Ditch the Dump, Hamilton County Commissioners, Rumpke, and any other interested parties.

FIRE REPORT

Chief Lacey reported there were 16 EMS runs……  Their firemen have received 45 hours of training.  There have been several meetings regarding the roundabout scheduled for construction within one year or so.  ODOT is responsible for this project.  Ron Hartoin asked Chief Lacey if their department is required to get the COVID vaccine.  Chief Lacey stated they are not required to receive the vaccine.

THREE RIVERS SCHOOL

Superintendent Ault reported their pumpkin chuck was a huge success.  TRS was able to hold their Veteran’s Day Celebration, honoring vets in the area.  Our maintenance supervisor, Steve Ludwig attended this year’s event.  Thanksgiving break is this week.  TRS received a $2,000 grant which helps purchase equipment for trade career exposure to students.  The winter sports season begins now.  The feasibility study regarding TRS expansion will be done soon.  The power plant closure will have a negative $2.4 mil impact on the school, however, they have a healthy reserve and they do not plan to go to voters for an operating cost levy at this time.  TRS does offer Pre-Kindergarten classes.

Minutes, November 22, 2021

COMMITTEES:

Finance - Mr. Moorman

Dave thanked the voters for passing North Bend’s operating levy. Dave talked about ARPA funds and discussed what could be done with the $14,000 remaining.

Light, Water and Sewer   - Ms. Smith

No Report.  

Maintenance - Mr. Hartoin

After a discussion Ron Hartoin made a motion to declare Resolution 2021-31 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Bill Deters seconded the motion.  Motion carried 100%.

Ron Hartoin made a motion to adopt Resolution 2021-31 Authorizing Mayor to Execute Joint Agreement Between Miami Township, Hamilton County and the Village of North Bend for the Use of a Salt and Rubber Tire Loader at the Miami Township Salt Dome.  Bill Deters seconded the motion.  Motion carried 100%.

Police & Fire – Mr. Deters

No Report

Planning & Zoning - Mrs. Romweber   

After a discussion, Fran Romweber made a motion to declare Resolution 2021-32 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Dave Moorman seconded the motion.  Motion carried 100%.

Fran Romweber made a motion to adopt Resolution 2021-32 Authorizing Mayor to Execute Contract with Hamilton County Planning Commission for Zoning Compliance Services Effective 1/1/22 through 12/31/22.  Bill Deters seconded the motion.  Motion carried 100%. 

Law & Ordinance - Mr. Bonner

No Report.

Beautification – Fran Romweber

No Report.

COUNCIL’S OLD BUSINESS

No Report.

LAW DIRECTOR’S OLD BUSINESS

Scott is incorporating recommended changes to North Bend’s Employee Manual regarding the auditor’s recommendations according to the ORC.  He will submit these recommendations at our December meeting.

MAYOR’S OLD BUSINESS  

No Report.

Minutes, November 22, 2021

COUNCIL’S NEW BUSINESS

Dave Moorman stated that TRAM vacated their facility in Addyston and their new location is Block Ministries, 100 E. Main Street in Cleves.  He asked Steve about the solar light.  Steve stated the solar light he wanted to purchase is sold out and he is looking at other types.  Dave asked Steve about the progress on Duke replacing the malfunctioned purple street lights. Duke Energy has not given him a date for repair.

LAW DIRECTOR’S NEW BUSINESS

There was a discussion of the annual amount and the conditions for Mayor to spend on Village matters.

Ron Hartoin made a motion to declare Resolution 2021-33 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading.  Fran Romweber seconded the motion.  Dave Moorman-Aye, Bill Deters-Aye, Fran Romweber-Aye, and Ron Hartoin-Aye.

Ron Hartoin made a motion to adopt Resolution 2021-33 Establishing Authority of Mayor to Spend an Annual Amount of No More than $5,000 on Village Matters.  Fran Romweber seconded the motion.  Dave Moorman-Nay, Bill Deters-Aye, Fran Romweber-Aye, and Ron Hartoin-Aye.  Resolution did not pass for lack of a majority.

MAYOR’S NEW BUSINESS/ REPORT

Mayor Sammons talked about reassigning the committees with two new council members on board in January, 2022.  The terms of Ron Hartoin and Shirley Smith will terminate December 31, 2021.  Joe Bonner will chair Maintenance and Max Morgan will chair Law and Ordinance.  Fran Romweber will chair Light, Water and Sewer and Beautification and Bev Bolser will chair Planning and Zoning.  Joe Bonner will be Vice-Mayer.

OPEN TO THE FLOOR

No Report.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, December 20^th at 6:00pm.  Executive Session is anticipated to occur at the beginning of the council meeting.

Breakfast with Santa is Saturday, December 11, 2021 10:00am – 11:30am.

MAYOR’S FINAL COMMENTS

No Report.

ADJOURNMENT:     

Ron Hartoin made a motion to adjourn the meeting.  Fran Romweber seconded the motion.  Motion carried 100%.   Meeting was adjourned at 8:40p.m.                      

                                                   Respectfully Submitted,

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

Minutes, November 22, 2021

TREASURER'S REPORT

November 22, 2021

To Council Members for Your Information and Review

This month was consumed with 2022 budget preparation and monthly activities.

Mr. Moorman scheduled a Finance Committee meeting prior to this meeting to review and make recommendations for the 2022 budget. And, will request adoption of the proposed ordinance.

Mr. Moorman requested a bi-annual update to the recommendations from our prior audit. The updated report is on your desk and work is in progress.

We issued 7 purchase orders this month: 29-2021, Clear Image Office Solutions,

$3,918.96 for a copier and toners; 31-2021, K.E. Rose Co., $30,000.00, lift truck; 32- 2021, Jerry's Truck and Diesel, $917.17, lift truck service and tires; 33-2021, Harrison License Agency, $35.00, lift truck title; 34-2021, Richard Schultz, $1,500.00, contractual services; 35-2021, Ohio Municipal League, $355.00, 2022 dues; BC30-2021, $15,000.00, miscellaneous supplies and materials.

Distributed to council members this month are the following reports:

• Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

• Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

• Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

• Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

• Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance
• Year to Date Beautification Accounting Report - No report due to no expenses
• Mayor's Discretionary Fund Report - No report due to no expenses
• Credit Card Expense Report - September and November

Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted,

Marta Fryman, Fiscal Officer

Maintenance Report For

Month November 2021

Welcome to November 2021, arguably the busiest month I've had in the Village yet. Our maintenance department continues to  work diligently on getting our holiday  decorations placed and operational. This is no easy task for us as we are also in full swing for our Fall Leaf Recycling program.

Our holiday decorations are looking wonderful so far and we hope you are satisfied with our recent upgrades to our wreaths. Most of our decorations will be illuminated on Wednesday November 24t h,  however, some decorations will not be in place until the last week of November. We are still waiting for Duke Energy to place our electrical drop boxes on the new telephone poles. We expect to assist and gain assistance to/from the Cleves Maintenance Department during' the last week of this month. We will need to borrow the Cleves bucket truck to ensure all decorations on Shady Lane are operational. All seasonal banners have been placed throughout the village already.

Rick Schultz has returned to assist me in planning and execution of our winter decor as

                     well as some maintenance around the village . Our automatic sprinkler system has been winterized at the point. We are also expecting Buckeye Tree Service to complete remaining work at Harrison's Tomb on Saturday November 27th . Our zero turn lawn mower has been returned to us from Bud Herbert in Harrison, and our pickup truck had maintenance completed by North Bend Automotive. Our dump truck will be scheduled for routine maintenance also during the month of December.

Fall Leaf Recycling has been going very well also. We would like to thank the residents for assisting us by bringing their leaves as close to the curb as possible. Please feel free to continue dumping all remaining tree limbs, flowers, and regular yard waste in the dumpster located on Post Street.

We look very forward to our seeing the joy and beauty our decorations bring throughout the village. I wish all of the residents a safe and Happy Thanksgiving. I consider myself extremely fortunate to be able to work and live within our beautiful village limits.

Very Respectfully, Steven Ludwig

DEPUTY CLERK’S REPORT                                     November 22, 2021             Marilyn Kramer

• We purchased the new Kyocera copier and its working out very nicely.

• Our Fall Leaf Recycling program ended last Friday and the Yard Waste recycling will end December 3^rd.   In January, I’ll submit a report to Hamilton County which must include amount of waste reduced, number of people impacted by the grant, project activities and a project evaluation.

• The two doors from Lowe’s should be in stock this Wednesday and we’ll schedule an installation date soon.

• North Bend’s Wellness Committee meeting was October 27^th.  I’ve attached the minutes of that meeting for your review.  Our next meeting is January 12, 2022.

• Breakfast with Santa will be December 11, 2021, 10:00 – 11:30am.  If anyone would like to donate a gift, please bring to the office during regular office hours.

• The office will be closed December 22 - January 3, 2022.

Tickler File

The Rumpke contract expires December 2022.