VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

November 20, 2023



Meeting was called to order at 6:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner,

Mrs. Romweber, Mrs. Bolser, Mr. Weadick

MAYOR’S OPENING STATEMENT

Mayor Sammons had no opening statement.

MINUTES

Joe Bonner moved that the October 30, 2023 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Fran Romweber made a motion to pay the bills. Bev Bolser seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

Nate stated they are continuing leaf recycling through the end of November. All Christmas decorations have been installed. The William Henry Harrison sign at the Riverfront Park is decorated for Christmas. Mayor Sammons and Fran Romweber commented on how beautiful the park and sign look and thanked Nate and his crew for everything they have accomplished.

DEPUTY CLERK’S REPORT

Marilyn said she and Skip worked on the State Capital Budget grant for the Riverfront Park. North Bend hosted Hamilton County’s Town Planning Day on November 17th; this event is headed by Steve Johns, Hamilton County Planning. Students from Miami University and University of Cincinnati along with local professionals worked on the planning of our Riverfront Park project. Mayor Sammons, Dave Moorman and I met with Ryan McEwan, Hamilton County, regarding North Bend’s Operations Hazard Plan.


Minutes, November 20, 2023


DEPUTY CLERK’S REPORT, Continued

We received a nice compliment from Park Hills regarding our Christmas decorations. Breakfast with Santa is December 9, 10am-11:30am. Marilyn thanked Kim Day and the Miami Township Trustees and the Village of Cleves for their support letters regarding our Riverfront Park. The Hamilton County Planning contract will be ready for adoption at our December council meeting.

POLICE REPORT

Lt. McElroy reported there were 26 calls for service for the month of October. No cases were assigned to detectives. There was one criminal report and two auto accidents.

GUESTS

Darlene West, Daughters of the American Revolution, spoke about Wreaths Across America and thanked North Bend for their support last year. They delivered over 1,400 wreaths to veteran’s graves at Maple Grove Cemetery last year. They also serve Congress Green and Zion cemeteries. Darlene stated she will attend our December meeting as they are offering a discount of wreaths where if you purchase two wreaths, you receive three free of charge. Darlene also presented a Proclamation to North Bend. Dave Moorman made a motion for Mayor Sammons to sign the Proclamation in recognition of Wreaths Across America. Fran Romweber seconded the motion. Motion carried 100%.

John Niehaus, developer of Derbyshire, attended tonight’s meeting to advise council of his engineer’s plans of the development. Several residents also attended. There was a discussion of the plans and concerns of the residents. Mayor Sammons advised all participants that Hamilton County would notify residents within 500’ of the development of a hearing and our planning board would hear all concerns at that time and make a decision. The mayor offered that the Village of North Bend was willing to host a meeting among residents, Mr. Niehaus, JMA representatives, and members of the Village Planning & Zoning Committee as needed to further discuss the development.

FIRE REPORT

There was no one from Miami Township’s Fire Department present. Mayor Sammons stated there was one fire run and two EMS details for the month of October. There are three fire hydrants in North Bend that are inoperable and at the last council meeting, Miami Township stated it’s Cleves Water Works’ responsibility to correct this issue. The fire department stated they are able to tap in to the adjacent fire hydrant (400’ distance) in case of a fire emergency.

THREE RIVERS SCHOOL

Superintendent Ault stated this Thanksgiving students are giving back to the community. They have a "shoes for souls", a "jackets" drive along with a food drive at school. Students will be off for two weeks starting December 20th. All athletic teams are moving forward; swimming, bowling, wrestling and band concert. Dr. Ault wished everyone a wonderful Thanksgiving.

COMMITTEES:

Finance - Mr. Moorman

Dave gave a report on the proposed 2024 budget items and reviewed the Appropriations Budget meeting earlier today. Dave Moorman made a motion to adopt Ordinance 2023-01 Adopting the Annual Appropriations Ordinance for Fiscal Year 2024. Bill Deters seconded the motion. Motion carried 100%.


Minutes, November 20, 2023

Finance, Continued

At our October 30th council meeting, council discussed Rumpke’s bid for waste collection and recycling. Dave Moorman made a motion to accept Rumpke’s bid for waste collection and recycling and approving Mayor Sammons to sign the contract. The agreement is for the period Jan-2024 through Dec-2027. Rumpke rates, billed quarterly and effective Jan 1, 2024 are: $5.25/month Waste and $5.00/month Recycling. Bill Deters seconded the motion. Motion carried 100%.

Dave stated that Rich Surace, Energy Alliances, reported North Bend should continue with the natural gas contract that we have currently, as the "Blend & Extend" offer did not yield significant rate reductions. Energy Alliances is recommending this for all communities.

Light, Water and Sewer - Mrs. Romweber

No Report.

Maintenance - Mr. Bonner

No Report

Police & Fire – Mr. Deters

No Report.

Planning & Zoning - Mrs. Bolser

Our next Model Zoning Code meeting with Hamilton County is November 29th. We will keep council advised as we move through this process.

Law & Ordinance - Mr. Weadick

No Report.

Beautification – Mrs. Romweber

No Report

COUNCIL’S OLD BUSINESS

Fran Romweber spoke about having a formal observance regarding the Swearing In ceremony of new council members and the mayor position. Council decided to have the Swearing In ceremony on January 1, 2024 at 10:00am in council hall by our Law Director, Scott Sollmann.

Joe Bonner stated he spoke with Mr. Larry Frey, president of the AOPOA, regarding the letter sent out to AOPOA residents about the lack of support from the Village of North Bend. Mr. Frey stated he did not intend for that letter to be negative in any way. He fully supports North Bend.

LAW DIRECTOR’S OLD BUSINESS

No Report.

MAYOR’S OLD BUSINESS

No Report.

Minutes, November 20, 2023

COUNCIL’S NEW BUSINESS

There was a discussion of naming our new park the William Henry Harrison Riverfront Park. Fran Romweber made a motion to formally name the park, William Henry Harrison Riverfront Park. Bev Bolser seconded the motion. Motion carried 100%.

Every five years, jurisdictions discuss and adopt Hamilton County’s Multi-Hazard Mitigation Plan. Fran Romweber made a motion to declare Resolution 2023-18 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%.

Bev Bolser made a motion to adopt Resolution 2023-18 Adoption of 2023 Hamilton County Multi-Hazard Mitigation Plan. Mark Weadick seconded the motion. Motion carried 100

Bev Bolser made a motion to declare Resolution 2023-17 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Fran Romweber seconded the motion. Motion carried 100%.

Bev Bolser made a motion to adopt Resolution 2023-17 Authorizing the Sale During the 2024-2026 Calendar Years of Municipally Owned Personal Property Pursuant to Ohio Revised Code Section 721.15(D) and Authorizing the Mayor to Execute Agreement with Hamilton County to Post Such Property for Sale on the Hamilton County Internet Surplus Website. Mark Weadick seconded the motion. Motion carried 100%.

LAW DIRECTOR’S NEW BUSINESS

No Report.

MAYOR’S NEW BUSINESS/ REPORT

No Report.

OPEN TO THE FLOOR

No Report.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, December 18, 2023 at 6:00pm.

Breakfast with Santa is December 9, 2023 from 10:00am – 11:30am. Mayor Sammons is asking for donations of toys or gift cards. He and his wife will shop for toys for this wonderful event.

MAYOR’S FINAL COMMENTS

Mayor Sammons commented on how disappointed he was on the outcome of Issue 1.

ADJOURNMENT:

Mark Weadick made a motion to adjourn the meeting. Dave Moorman seconded the motion. Motion carried 100%. Meeting was adjourned at 8:01 p.m.


Respectfully Submitted,

_____________________________ _______________________________

Fiscal Officer Mayor


Minutes, November 20, 2023

TREASURER’S REPORT

November 20, 2023



To Council Members for Your Information and Review



This month was consumed with 2024 budget preparation and monthly activities.


Mr. Moorman scheduled a special meeting prior to this meeting to review and make recommendations for the 2024 budget. And, will request adoption of the proposed ordinance.


We issued 4 purchase order this month: #29-2023, Deere & Company, $7,600.17, Gator TX; #30-2023, Duke Energy, $650.00, Electric charges for municipal buildings; #31-2023, Duke Energy, $650.00, electric charges for street lights; and BC#23-2023, $1,200.00, for Professional and Technical Services.


Distributed to council members this month are the following reports:

Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance

Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting

Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting

Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance

Year to Date Beautification Accounting Report – No Report
Mayor’s Discretionary Fund Report – No Report
Credit Card Expense Report


Copies of all the above reports are available for public viewing at the Village Office.


Respectfully submitted,


Marta Fryman, Fiscal Officer



MAINTENANCE SUPERVISOR’S REPORT – November, 2023

Nate stated they are continuing leaf recycling through the end of November. All Christmas decorations have been installed. The William Henry Harrison sign at the Riverfront Park is decorated for Christmas. Mayor Sammons and Fran Romweber commented on how beautiful the park and sign look and thanked Nate and his crew for everything they have accomplished.


DEPUTY CLERK’S REPORT November 20, 2023 Marilyn Kramer


I worked with Skip Holmes on the State Capital Budget grant for the Riverfront Park. Skip hand delivered and emailed the grant paperwork to their office on November 16th. Our meeting was held on November 18th.

North Bend hosted Hamilton County’s World Town Planning Day on November 17th. This was headed by Steve Johns, Assistant Director of Hamilton County Planning. College students from Miami University and University of Cincinnati along with local professionals worked on the planning of our Riverfront Park Project. This was an exercise for students that may be interested in this field.

Doug, Dave, and I met with Ryan McEwan with Hamilton County regarding North Bend’s Operational Hazard Plan. We will work on this project in 2024.

We’ve already received a compliment from Park Hills, Kentucky, regarding our beautiful Christmas decorations and they wanted to know names of our vendors.


Breakfast with Santa is Saturday, December 9th from 10:00am – 11:30am.


Our December council meeting is Monday, December 18th at 6:00pm.


Tickler File:

Hamilton County Planning Contract will be ready for adoption with a resolution at our December 18th meeting.