VILLAGE OF NORTH BEND
                                                    21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
                                                                       October 28, 2013

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:
Mayor: Mr. Sammons
Law Director: Mr. Reichert
Fiscal Officer: Mr. Sullivan
Councilpersons: Mrs. Romweber, Mr. Boll, Mr. Hartoin, excused,
Mr. Nunnery, Mr. Welch, Mr. Moorman

MAYOR’S OPENING STATEMENT
Mayor Sammons recognized the new lettering on the wall behind Council and the excellent job done by Rick Schultz in selecting and mounting them. The Mayor also recognized the input of the Village in all of the ongoing projects.

MINUTES
Bill Welch moved that the September 30th Minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%.
TREASURER’S REPORT
The Treasurer’s Report is below.

MAINTENANCE SUPERVISOR’S REPORT
See Report below
Bill Welch made motion to spend $1,300.00 for the barn garage door and opener. Tim Boll seconded the motion. Motion carried 100%.
Minutes, October 28, 2013

POLICE REPORT
Lt. Daugherty stated that this will be his last night attending North Bend’s Council meetings. Sgt. Mikal "Mike" Steers will now take his place. Mayor Sammons recognized Lt. Daugherty’s past contributions to the welfare of the Village and all the help he has given. Sgt. Steers reported fifty-five (55) calls for the month of September, eight (8) cases were assigned and all cases were still open. So far, for the month of October, there were harassment issues, some drug incidents and property damage. Also, an identity fraud case was reported.
Two arrests have been made in the Miami Township burglaries. Mayor Sammons asked Sgt. Steers to try to provide more information on incidents occurring in our neighboring communities. Sgt. Steers will provide a copy of the nightly run sheets to the Mayor. Sgt. Steers then provided Council with his past work experience.

GUESTS
Stephanie Stafford is a candidate for the Three Rivers District School Board and she reviewed her candidacy.
Current school board member, Dave Shuey reviewed his candidacy and apologized for no one from Three Rivers Schools attending Council meetings. He also explained and reviewed the school operating levy on the ballot next week and asked for the community’s support. He noted the levy will now be continuing instead of having to be renewed every three years.

Garyne Evans reviewed his candidacy for Three Rivers School Board.

Charlie Peak reviewed his candidacy for the Miami Township Trustee position.

FIRE REPORT
Chief Ober reported that for the month of September there were eleven (11) EMS runs and two (2) fire details. Miami Township works with Hamilton County on the Hazard Materials Mitigation Plan. This Plan must be in place to obtain any federal relief funds.
Bill Welch offered Resolution 2013-30 Adopting the Hamilton County Natural Hazard Mitigation Plan and Tim Boll seconded it. Motion carried 100%.

THREE RIVERS SCHOOL DISTRICT
No one from Three Rivers School District attended the Council meeting, however, Mr. Shuey stood in. Fran Romweber asked about the status of the sales of the current school properties. He said the sale of the Miami Heights School fell through and is now again for sale. Taylor High School was appraised at 2.5 million with the buildings, but the value will be $250,000-$300,000 as vacant land. The Mayor asked that the School Board work with North Bend on the future of the Taylor High School property. Mayor Sammons asked where the money from the middle school is going. Mr. Shuey said all proceeds will go to the Field of Dreams Fund.


Minutes, October 28, 2013

COMMITTEES:

Finance - Mr. Welch
Bill Welch and Rick Schultz are working on a long-term plan for street maintenance.
Bill Welch offered Resolution 2013-31 Accepting the Amounts and Rates Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor. Ron Nunnery seconded the motion. Motion carried 100%.

Light, Water and Sewer - Mr. Nunnery
No Report

Maintenance - Mr. Hartoin
No Report

Police & Fire - Mr. Boll
Tim Boll reminded the public that the Fire/EMS Levy is on the ballot at 2.29 mills and asked for their support.
Mike Cady, 50 Taylor Avenue, asked questions about the levy and the equality of charges for Fire/EMS/Police as opposed to Cleves. The Mayor reviewed the charges paid by Cleves, Addyston and Miami Township and reviewed North Bend’s contract with Miami Township.

Planning & Zoning - Mrs. Romweber
No Report

Law & Ordinance - Mr. Moorman
This is the third and final reading of the Property Maintenance Code Amendment. Dave Moorman offered Ordinance No. 2013-03 Amending Sections 301.05 and 1300.03 of the North Bend Revised Code of Ordinances Relating to Control of Weeds and Bill Welch seconded the Motion. Motion carried 100%.
Bill Welch noted approximately eight (8) issues with sidewalk disrepair. Dick Weber will investigate and contact owners. Dave Moorman recommends giving sixty (60) days for owners to repair their sidewalks. After a discussion with Council, Mayor Sammons recommended that the repairs be made by May 1, 2014 and Council agreed.
Dave Moorman will review the website content and consider additions.



Minutes, October 28, 2013

Beautification – Fran Romweber
Fran Romweber reminded residents about our second, annual "Light Up North Bend" night, which will take place on Friday, November 22nd from 6:00p.m. – 8:00p.m. at the corner of US 50 and Miami Avenue.
Fran Romweber reviewed the status of grants from the We Thrive Committee and the scope of the proposed park. Currently, we have obtained a $6,420.00 grant for planning.
Mayor Sammons announced the revival of the North Bend Newsletter to be distributed to all residents. It will be published quarterly.
Mayor Sammons and his wife, Lisa, will be passing out candy at the gazebo on Thursday, October 31st for Halloween.

COUNCIL OLD BUSINESS
No Report

LAW DIRECTOR OLD BUSINESS
It has been decided that Sequoia Construction (Tom Nare) is responsible for damage to the Village roadway during construction of a new home on St. Andrews. Bill Welch spoke with a resident that observed the incident. Ron Hartoin will contact Mr. Nare to work out a settlement.
The Value Deduction Form for 462 Three Rivers Parkway was filed with the Auditor on October 1. This will insure North Bend pays taxes for one (1) year on the vacant land only.

MAYOR’S OLD BUSINESS
No Report

COUNCIL NEW BUSINESS
No Report

LAW DIRECTOR NEW BUSINESS
Bill Welch proposed Resolution 2013-32 Establishing Fund #4907 for the We Thrive Playground Capital Project Fund. Fran Romweber seconded the motion. Motion carried 100%

MAYOR’S NEW BUSINESS / REPORT
Mayor Sammons reviewed the plan to make approximately 25 parking spots in front of Taylor High School for St. Joseph’s Church as demolition preparation begins mid-November.



Minutes, October 28, 2013

OPEN TO THE FLOOR
No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our next Council meeting is scheduled for Monday, November 18th at 7:00p.m. due to the holiday.

MAYOR’S FINAL COMMENTS
No Report



ADJOURNMENT
Bill Welch made motion to adjourn the meeting. Tim Boll seconded the motion. Motion carried 100%. Meeting was adjourned at 8:30p.m.

Respectfully Submitted,

_____________________________ _______________________________
Fiscal Officer Mayor









Minutes, October 28th, 2013
 

TREASURER’S REPORT
October 28, 2013

To Council Members for Your Information and Review

I attended the mandatory Fiscal Officer’s training in Dayton last week.
The session on the OPERS public employees’ retirement system was the most interesting. Several of the changes to the system affect some of us employed by North Bend. I will be preparing an information e-mail for all concerned in the next few days.
We received our 2nd half rollback property taxes from the state as expected in the amount of $23,819. This puts us right in line with our projections for property taxes for the year. We actually have received about $6000 more than expected.
I have prepared and distributed a year end forecast at the request of Mr. Hartoin. As you can see we project we should end the year on a positive note.
We wrote two Purchase Orders this month:
$300 to JMA consultants for a site plan review
$6650 for Maintenance Garage upgrades as approved by council
Distributed to council members this month are the following reports:
• Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance
• Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting
• Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting
• Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting
• Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance
• Year to Date Beautification Accounting Report
• Mayor’s Discretionary Fund Report
Copies of all the above reports are available for public viewing at the Village Office.
Respectfully submitted, Edward Sullivan, Fiscal Officer

MAINTENANCE REPORT RICK SCHULTZ 10/28/2013

Finished planting mums
Painted over graffiti on overpass
Gas line reconnected – turned on boiler and checked operation
Sidewalk work is underway and will be completed over the next two weeks
Storage barn floor is complete -Garage door bids (bids attached)
- Overhead Door $1,285.00
- Garage Door Service $950.00
-Siding 2014 (in-house)

Paving – St. Annes and Turnberry repairs have been completed

Signs Installed -Sidewalk Slippery When Wet
-Sidewalk Ends
-Street Signs (St. Annes and Three Rivers Parkway)

-Welcome to North Bend signs westbound and eastbound were put in place

Christmas Decorations – Started checking lights (will start to put up November 4th with Cleves)
Will turn on November 22nd and turn off January 3rd, 2014

2014 Asphalt Crack Sealing – working with Harold (Cleves) to split the quantity amounts so we
can get free equipment rental
(need at least three-man crew for safety, we help Cleves, they help us)


VILLAGE OF NORTH BEND, OHIO
Resolution No. 2013-30

RESOLUTION ADOPTING
THE HAMILTON COUNTY
NATURAL HAZARD MITIGATION PLAN

WHEREAS, the Federal Emergency Management Agency (FEMA) has established rules and regulations under 44 CFR Parts 201.6, which requires that "For disasters declared after November 1, 2003, a local government must have a mitigation plan approved pursuant to this section in order to receive HMGP project grants"; and

WHEREAS, The Hamilton County Emergency Management Agency has received a grant from FEMA to prepare such mitigation plan entitled the "Natural Hazard Mitigation Plan – Hamilton County, Ohio" (HMP); and a CD copy of the revised HMP has been distributed to each jurisdiction; and

WHEREAS, in addition, it is understood that:

"For multi-jurisdictional plans, there must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan."; and

WHEREAS, the FEMA regulation 201.6 requires:

"Documentation that the plan has been formally adopted by the governing body of the jurisdiction requesting approval of the plan (e.g., City Council, County Commissioner, Tribal Council). For multi-jurisdictional plans, each jurisdiction requesting approval of the plan must document that it has been formally adopted"; and

WHEREAS, the Council of the Village of North Bend have reviewed the "Hamilton County Natural Hazard Mitigation Plan"; and

NOW, THEREFORE, BE IT RESOLVED THAT THE VILLAGE OF NORTH BEND does hereby adopt the "Natural Hazard Mitigation Plan for Hamilton County", and

BE IT FURTHER RESOLVED THAT THE Hamilton County Emergency Management Agency prepare and submit to the Federal Emergency Management Agency in accordance with the draft rules and regulations published by FEMA, the Hamilton County Hazard Mitigation Plan; and

BE IT FURTHER RESOLVED THAT THE Clerk of the Council be and hereby is authorized and directed to certify copies of this resolution to the Hamilton County EMA.

SO RESOLVED this 28th day of October, 2013.

______________________________
Mayor Doug Sammons
Attest:

____________________________________
Ed Sullivan, Fiscal Officer


____________________________________
James A. Reichert, Law Director







VILLAGE OF NORTH BEND
RESOLUTION 2013-31

RESOLUTION ACCEPTING THE AMOUNTS AND
RATES AS DETERMINED BY THE BUDGET
COMMISSION & AUTHORIZING THE NECESSARY
TAX LEVIES AND CERTIFYING THEM
TO THE COUNTY AUDITOR

Village Council

Rev. Code, Secs. 5705.34

The Council of the Village of North Bend, Hamilton County, Ohio met in regular session on the 28th day of October, 2013, at the office of North Bend Administration Building, 21 Taylor Avenue with the following members present: Mayor Doug Sammons, Fiscal Officer Ed Sullivan, Mr. Ron Nunnery, Mr. Tim Boll, Mrs. Fran Romweber, Mr. Bill Welch, and Mr. Dave Moorman.

______________________________ moved the adoption of the following Resolution:

WHEREAS, This Council in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1, 2014; and

WHEREAS, The Budget Commission of Hamilton County, Ohio, has certified its action thereon to this Council together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Council and what part thereof is without, and what part within the ten-mill limitation; therefore be it

RESOLVED, by the Council of the Village of North Bend, Hamilton County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

RESOLVED, that there be and is hereby levied on the tax duplicate of said Village the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

AS SHOWN ON THE ATTACHMENT INCORPORATED AS EXHIBIT AA@

and be it further

RESOLVED, that the Clerk of this Council be, and is hereby directed to certify a copy of this Resolution to the County Auditor of Hamilton County.

______________________________ seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:

Mr. Ron Nunnery ,
Mr. Tim Boll ,
Mrs. Fran Romweber ,
Mr. Bill Welch ,
Mr. Ron Hartoin , absent
Mr. Dave Moorman ,



Adopted this 28th day of October, 2013.



____________________________________
Mayor Doug Sammons

Attest:


______________________________________
Ed Sullivan, Fiscal Officer

Approved as to form


______________________________________
James A. Reichert, Law Director









VILLAGE OF NORTH BEND, OHIO
Resolution No. 2013-32

ESTABLISHING FUND #4907 FOR
THE WE THRIVE PLAYGROUND
CAPITAL PROJECT FUND

WHEREAS, a recent State of Ohio audit of the Village financial records has directed the Village to establish separate funds for the Village=s various capital funds projects; and

WHEREAS, The Village Council has approved commencement of the We Thrive Committee=s playground project.

NOW IT IS THEREFORE RESOLVED by the Council of the Village of North Bend, Hamilton County, Ohio _____ members elected thereto concurring:

That Fund #4907 entitled We Thrive Playground Capital Project Fund is hereby established.

So Resolved this _____ day of October, 2013.

____________________________________
Mayor Doug Sammons


Attest:


____________________________________
Ed Sullivan, Fiscal Officer


James A. Reichert, Law Director