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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 October 19, 2015 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Mr. Sullivan Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery, Mr. Moorman, Ms. Smith, Mr. Boll MAYOR’S OPENING STATEMENT Mayor Sammons reviewed event dates for North Bend. Halloween will be Saturday, October 31 from 6:00-8:00pm. Light Up North Bend will be November 20th from 6:00-7:00pm at our Presidential Community Park, where Santa will make an appearance. Breakfast with Santa will be held on Saturday, December 12 from 10:00am-12:00n in Council Hall. MINUTES Ron Nunnery moved that the September 28, 2015 Minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Dave Moorman reviewed the recent audit and the fact that we passed with no issues. PAY THE BILLS Fran Romweber made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. Rick mentioned there are approximately 2-3 weeks of work left to do on the St. Anne’s water project. Fran Romweber asked about a tree on Shady Lane, past the entrance into Aston Oaks, which is leaning over the roadway. Rick Schultz will investigate. Minutes, October 19, 2015 POLICE REPORT Sgt. Raker reported there were 43 calls for the month of September and four cases were assigned to detectives. There was a discussion about recent activity in the Washington Avenue area. GUESTS No Report FIRE REPORT Chief Ober reported there were two fire details and fifteen EMS runs (two were drug overdoses) for the month of September. There was a discussion of the year-to-year variation in the number of runs. Chief Ober stated it’s been fairly steady. Fall hydrant checks are finished. Chief Ober is working with Cleves to replace some hydrants. All fire and police units now carry the Narcan drug. There was a discussion about establishing a sub-station for police at the old “Johnny’s Tobacco” location. THREE RIVERS SCHOOL DISTRICT The Three Rivers School Board meeting will be held in North Bend’s Council Hall on Tuesday, October 27th at 5:30pm as part of their transparency tour. COMMITTEES: Finance - Mr. Moorman No Report Light, Water and Sewer - Ms. Smith No Report Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Boll No Report Planning & Zoning - Mrs. Romweber No Report Law & Ordinance - Mr. Nunnery Ron Nunnery wrote to three businesses on Brower Road asking them to advise their truck drivers not to use Taylor and Symmes Avenues for their route to access Route 50. The traffic will be monitored through November. There was a high grass complaint regarding 163 St. Anne’s – a letter was sent. There was a discussion about the high grass ordinance. Scott Sollmann will investigate the wording and the meaning regarding repeat offenders. Minutes, October 19, 2015 Law and Ordinance, Cont’d. Fran Romweber brought up an incident with pit bull dogs across from the Aston Oaks entrance. The dogs were not leashed, crossed the road and became a problem for the landscape workers. Ron Nunnery will send a letter. There was a discussion about the proposed sign at the Aston Oaks entrance. Beautification – Fran Romweber Fran and Marilyn met with Mr. Craig Hockenberry, Superintendent of Three Rivers School, regarding the planning of our next “We Thrive” Pathway, Healthy Communities. Fran reviewed the “We Thrive” partnership with North Bend. Fran stated the Community Health pathway will address drug addiction within North Bend. This community health event will take place next spring. Mayor Sammons met with John Niehaus about the Aston Oaks sign. They will be meeting with the property owner to complete the sign installation. COUNCIL’S OLD BUSINESS No Report LAW DIRECTOR’S OLD BUSINESS Fran Romweber made motion to adopt Resolution 2015-24 Authorizing Expenditure for Purchase of Salt Spreader. Ron Nunnery seconded the motion. Motion carried 100%. There was a discussion about when to make a resolution for purchases and when it’s not needed. Scott Sollmann stated if Council makes the decision, then a resolution should be passed. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR NEW BUSINESS No Report MAYOR’S NEW BUSINESS/ REPORT North Bend received a letter from ODOT stating the Indian Trail railroad crossing will be receiving stop signs at that location. The railroad crossing on Harbor Drive will keep its current signage. OPEN TO THE FLOOR No Report Minutes, October 19, 2015 MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is scheduled for Monday, November 23, 2015 at 7:00pm MAYOR’S FINAL COMMENTS Mayor Sammons reviewed the October 13, 2015 Riverfront Project meeting. There are some issues that are being worked through and the mayor will continue to pursue solutions. Ron Nunnery made motion to go into executive session at 8:08pm. Tim Boll seconded the motion. Motion carried 100%. The executive session began at 8:08pm and ended at 8:26pm. ADJOURNMENT: Tim Boll made motion to adjourn the meeting. Ron Nunnery seconded the motion. Motion carried 100%. Meeting was adjourned at 8:27p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor TREASURER’S REPORT October 19, 2015 To Council Members for Your Information and Review I attended the Ohio mandated Fiscal Officer’s training in Columbus earlier this month. The state requires 6 hours of continuing education each year. We received our 2nd half property tax reimbursement check for the Homestead and state rollbacks in the amount of $24,127 bringing our 2nd half total property tax to $156,459 which is about what we expected. Your finance chairman, Mr. Moorman, and I have been working on the 2016 Appropriations budget. As you know we just completed a full committee meeting on the budget just prior to this council meeting. We will be asking for your adoption of that budget at the November council meeting. No purchase orders were written this month. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report – no report – no expenses submitted thus far this year Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Edward Sullivan, Fiscal Officer MAINTENANCE REPORT OCTOBER 19, 2015 RICK SCHULTZ Finished helping Cleves with their crack sealing program. Repaired broken picnic tables and placed back in service. Planted fall plants on Three Rivers Parkway and brought in all other planters. (Will bring in planters and banner poles when we bring in Christmas decorations) Filled pot holes on Summit and E. Harrison. Pressure washed and scraped Municipal building and patched mortar. Caulked all cracks and repaired door frames. Put on one coat of primer and final coat. Winterized the sprinkler system at the Point Surveillance System Update – Started today - need to run underground cable for new camera on playground. 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