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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 October 25, 2021 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons, (by phone) Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman, (excused) Councilpersons: Mr. Moorman, Mr. Deters, (by phone), Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Ron Hartoin, Vice-Mayor, stated that he and Shirley Smith have decided not to run for another term as council members. He wanted to thank council and North Bend’s staff for all of their hard work for the Village of North Bend residents. Ron stated we have quality people on staff and they do a great job. MINUTES Dave Moorman moved that the September 27, 2021 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. Dave Moorman moved that the October 4, 2021 Special meeting minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report was read by Dave Moorman. He asked all council members send him or Marty their 2022 budget items. We will have an appropriations budget meeting on Monday, November 22, at 6:00pm; immediately prior to our council meeting. PAY THE BILLS Joe Bonner made a motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT Steve stated all hanging baskets and box planters have been brought in for the winter. Our leaf recycling program will begin the first week of November. The dumpster arrived October 20 so residents can bring any yard waste they may have to be recycled. Steve recycled old guardrails and turned in $212.35. Buckeye Tree Service has contacted Steve to schedule the tree removal and trimming still needed at the job site near the tomb. Rick Schultz will return November 5th to help with winter decorations and snow removal. Minutes, October 25, 2021 MAINTENANCE SUPERVISOR’S REPORT, Continued, Steve reported that the lawn mower threw a rod and it’s out of warranty by one month. To rebuild the motor the cost estimate is $1,000; to purchase a new engine, the cost could be $5,000. Dave Moorman made a motion to pay up to $1,000 - $1,500 to rebuild the lawn mower engine. Joe Bonner seconded the motion. Motion carried 100%. All said AYE. Steve also said the solar light, at our Cleves/North Bend boundary line, has been stolen. He’s asking for it to be replaced with a better model that would light the area for 12 hours rather than 9 hours. Dave Moorman made a motion to approve the purchase of a new solar light for the cost of $350.00. Fran Romweber seconded the motion. Motion carried 100%. All said AYE. Dave Moorman stated when he was driving on Three Rivers Parkway, he could barely see our mower cutting grass on the median when there was a heavy fog. He asked Steve to explore the purchase of a safety flashing light system to attach to the back of our lawn mower. Marilyn stated we may be able to purchase this through our PEP grant that we apply for every January. Steve said the construction company working on the new build on Shady Lane has transported several loads of dirt from that area to our Harbor Drive location. They are asking $3,500 to excavate that area. DEPUTY CLERK’S REPORT Marilyn stated Tuesday, November 2nd is Election Day. Polls open at 6:30am and close at 7:30pm. We had approximately 14 people attend our Safety/Touch a Truck Day. North Bend’s Wellness Committee meeting is October 27. The updated Revised Code of Ordinances has been emailed to all council members. Halloween is scheduled for October 31 from 6:00pm – 8:00pm. The leaf recycling program will begin November 2-19, 2021. Please rake your leaves to the curb and our maintenance crew will mulch them Tue-Fridays, November 2-19th. North Bend gas aggregation price is .401 and is locked in until May, 2022. Duke Energy’s price is .828. POLICE REPORT Sgt. Schlasinger reported there were 48 calls for service for the month of September, 2021. There were three criminal reports and one case was assigned to detectives. There were two auto accidents. Hamilton County Police has a new RMS (Records Management System) through the State of Ohio; it’s a more detailed report. GUESTS Ron Hartoin introduced the two new candidates running for council. Ms. Bev Bolser has lived in North Bend for the past 15 years. She talked about her background and family. Mr. Max Morgan also addressed council giving his background and talked about his family. Both candidates are excited to become an integral part of the Village of North Bend. Ron said he and Dave Moorman gave Bev and Max a tour of the Village’s premises. Ron stated he attributes the positive direction of North Bend to Mayor Doug Sammons. FIRE REPORT No Report. THREE RIVERS SCHOOL Superintendent Ault stated they are a polling location for November 2nd, Election Day. Three Rivers School turns 65 years old on November 6th, 2021. Veteran’s Days is November 11th and they will recognize all veterans that day. Ms. Holly Simms was named a Hero of Character and Tina Cole was a finalist. The Knights of Columbus have donated monies to TRS and they are using this gift to purchase learning items for special needs students. Dr. Ault mentioned that Steve Ludwig attended the meeting for the TRS transportation department. Minutes, October 25, 2021 Finance - Mr. Moorman Dave Moorman discussed options of purchasing/leasing a new copier for the office. Ron Hartoin made a motion to purchase the new Kyocera m8130 full color with two paper cassettes for $3,545.00. Dave Moorman seconded the motion. Motion carried 100%. Dave spoke about the operating levy on the November 2nd ballot. This is not a new tax levy; it will replace the current levy. Dave also advised council that all budget items are due to Marty or himself by November 8th. There was a discussion of the cost of excavation of the dirt on Harbor Drive. Dave Moorman made a motion to adopt Resolution 2021-29 Authorizing Expenditure for Excavation and Ground Leveling at Harbor Drive. Ron Hartoin seconded the motion. Motion carried 100%. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin Mayor Sammons explained there were municipal road funds approved for Miami Avenue and we have asked Hamilton County if we could use those funds towards the Harrison Avenue project that has been completed. Dave Moorman made a motion to adopt Ordinance 2021-03 Authorizing an Agreement Between Village of North Bend and the Board of Hamilton County Commissioners Relative to the Improvement of Harrison Avenue. Joe Bonner seconded the motion. Motion carried 100%. All said AYE. Police & Fire – Mr. Deters No Report. Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber Fran stated that she and Doug met with Bev Meyers regarding President William Henry Harrison’s memorial. The Ohio General Assembly has requested monies for the restoration of the memorial. Cares Act monies is on hold at this time. We are waiting on the General Assembly’s decision. North Bend should be updated soon. COUNCIL’S OLD BUSINESS No Report. LAW DIRECTOR’S OLD BUSINESS Scott Sollmann stated according to the auditor’s recommendations, we will add language addressing whistleblower, political activities and benefits to North Bend’s Employee Handbook. Scott will work on this additional information. Minutes, October 25, 2021 MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS Dave Moorman talked about the LED streetlights that have turned purple in color. Steve stated he contacted Duke Energy and there was a defect with these particular LED bulbs and they will be replacing 59 of them. Dave also talked about TRAM, a food pantry in Addyston that serves the west side. They need to find a new location for the food pantry as their location was sold. Mayor Sammons talked about the mayor’s spending allotment having a stipulation of a $500.00 per month limit with a total of $5,000 limit per year. He would like to have the $500.00 per month stipulation removed, as emergencies may arise. Dave Moorman stated we would need to discuss this further and present a resolution regarding the new stipulations. LAW DIRECTOR’S NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, November 22, 2021 at 7:00pm. Our Budget meeting is Monday, November 22, 2021 at 6:00pm. Halloween in North Bend is scheduled for Sunday, October 31, 2021 from 6:00pm – 8:00pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Joe Bonner made a motion to adjourn the meeting. Fran Romweber seconded the motion. Motion carried 100%. Meeting was adjourned at 8:26p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, October 25, 2021 TREASURER'S REPORT October 25, 2021 To Council Members for Your Information and Review Preparation of2022's budget has begun. Please get Mayor Sammons, Dave Moorman or myself budget requests by November 8. Approval of the following year's budget is in November per past practice. Mr. Moorman requests Council to hold the appropriations budget meeting on November 22 at 6:15 prior to the regular meeting. We issued 3 purchase orders this month-BC27-2021, Dues and Fees, $1,000.00; BC28- 2021, $2,300.00, Misc supplies; BC29-2021, $1,500.00, Professional and Technical Services. Distributed to council members this month are the following reports: • Monthly Cash Flow Analysis: Showing money in/money out and the check book balance • Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting • Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting • Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting • Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance • Year to Date Beautification Accounting Report - No report due to no expenses • Mayor's Discretionary Fund Report- No report due to no expenses • Credit Card Expense Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer Maintenance Report For Month of October 2021 October has been a great month for our maintenance department. Guardrails along U.S. 50 have been trimmed back and sprayed with weed killer again which will make our spring season a little easier to manage. We are working diligently on bringing down/in all of our hanging baskets and box planters. The remainder of October will be dedicated to this project as well as preparations for our Fall Leaf/Yard Waste recycling program. All machines are in working condition and our new attachment box for the dump truck is ready to be installed. The dirt dump on Harbor Drive has been progressing well. We have asked Scott and his excavation crew to continue grading the hillside closest to Brower Road, however, no progress has been made for over 1 week. Our maintenance team has cut up and recycled all old guardrails behind the maintenance garage and taken them to the E-town Recycling Center, which returned $212 to the village. We have maintained the curb appeal on Shady Lane and U.S. 50 during October also. Buckeye Tree Service has finally made contact with the Village last week on Thursday. Their team leaders visited the jobsite near the tomb and are designing a game plan to complete work. I will be in contact with them this week regarding completing the remaining work hours owed to the village. Looking ahead, we are prepared to complete leaf removal during the first three weeks of November. Rick Schultz will be returning November 5th as well to help with fall/winter decorations, winterizing the underground sprinkler system at the point, and preparing the maintenance crew for the upcoming holidays and snow removal. The yard waste dumpster arrived on Wednesday afternoon and residents can begin dumping at any time. As a side note, I would like to personally thank everyone on council and within the village for all of your input and help during the summer and autumn months. I’m thoroughly enjoying my new position as Maintenance Superintendent and I look forward to assisting the village in any way that I can. I appreciate all of your support and patience in the upcoming winter months and next year also. Very Respectfully, Steve Ludwig Maintenance Supervisor Deputy Clerk’s Report October 25, 2021 Marilyn Kramer - Election Day is Tuesday, November 2nd, 2021. Polls open at 6:30am and close 7:30pm. I contacted the Precinct Judge and all times have been confirmed for preparation. - We had approximately 6 children and 6 adults attend our Touch-A-Truck day, Oct. 9th. Miami Township Fire Department had a wonderful display of information and had fire hats, sunglasses and bicycle helmets to give away. - A few residents have called asking about our gas aggregation rates. Our rate of .401 is locked in until May, 2022. Duke Energy’s rate for October is .748 and November is .828; we are saving 50%. Our electric aggregation rate is .0509 and Duke Energy’s rate is .0555; we are saving approximately 8% on electric. - North Bend’s Wellness Committee meeting is Wednesday, October 27th at 9:30am. - The updated Revised Code of Ordinances has been emailed to all council members. All copies within the office have also been updated. The Zoning Code will be updated by the end of the year. - Halloween in North Bend is scheduled for Sunday, October 31, 2021 from 6:00pm – 8:00pm. - The office will be closed November 15-19 for vacation. Tickler File: Updates regarding the state audit findings are due at November meeting. 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