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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 October 30, 2023 Meeting was called to order at 6:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, (by phone), Mr. Bonner, Mrs. Romweber, Mrs. Bolser, Mr. Weadick MAYOR’S OPENING STATEMENT Mayor Sammons stated the election is next week. He spoke about Issue 1 and how, if passed, parental rights will be taken away with life changing events. MINUTES Joe Bonner moved that the September 25, 2023 minutes be accepted. Mark Weadick seconded the motion. Motion carried 100%. TREASURER’S REPORT Marty asked all departments to have their budget in to her or Dave by November 3, 2023. We will hold our Budget meeting on November 20, 2023 at 5:15pm. The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made a motion to pay the bills. Bev Bolser seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT In Nate’s absence, Rick Schultz reported our leaf recycling program started mid-October. Landscaping and the light were installed at Harbor Drive. Maintenance is cleaning debris from the riverfront property and will need a control burn permit and a dumpster. Rick asked for approval for a dumpster at the cost of $475.00. Dave Moorman made a motion to approve ordering a dumpster in the amount of $475.00 for removing debris from the riverfront property. Using the dumpster as an example, Dave further stated that, where permitted by grant terms, grant funds would be applied to Riverfront Park expenses incurred by the Village. Fran Romweber seconded the dumpster motion. Motion carried 100%. Minutes, October 30, 2023 MAINTENANCE SUPERVISOR’S REPORT, Continued Rick stated grass cutting is over and he has contacted Consolidated Barge for salt donation. Nate is concerned about not being able to complete all projects through the winter months with a smaller crew. Rick said the Christmas ornaments are installed but will not be lit. Bill Schultz suggested we let Three Rivers School students paint our flower boxes that will be decorated as “gift” boxes in winter. DEPUTY CLERK’S REPORT Marilyn stated she submitted the updated mini-grant to Hamilton County for the Riverfront Park project on October 27, 2023 for a walking trail. We will meet with Ryan McEwan regarding North Bend’s Emergency Operations Plan on November 1, 2023. We held our We Thrive Wellness Committee meeting on October 18th. We will be assigned a new representative as Nicole Key has left Hamilton County. Our recognition dinner with We Thrive is December 7th. Halloween is scheduled for October 31 from 6:00pm – 8:00pm. Election Day is November 7th. Breakfast with Santa is December 9, 2023 at 10:00am. Marilyn stated North Bend is in need of a new bulletin board. Our current bulletin board is rusting on the outside and the interior is deteriorating. She attached an estimate for $1,870.00 to be included in the budget for 2024. Marilyn also mentioned that Ann Schultz, who cleans council hall, our offices and bathroom for $250.00 annually, does an excellent job and wanted to let council know much we appreciate her. Marilyn stated that Bev Bolser suggested we have a pamphlet for new council members with information about their position. Fox Hills would like to purchase hanging baskets for their private drive in Aston Oaks. They will advise Marilyn as soon as they decide on the number of baskets. POLICE REPORT Sgt. Carney reported there were 29 calls for service for the month of September. One case was assigned to detectives for investigation. There was one criminal report and one auto accident. Mayor Sammons talked about the police contract talks and how North Bend is willing to pay the amount we receive from our Safety Tax Levy. Hamilton County Sheriff’s Office would like to coordinate the west side townships and villages into one contract. GUESTS Mr. Timothy Vollrath, candidate for Miami Township Trustee, attended our meeting to introduce himself to the community. He’s been a Miami Township resident since 1977. He entered the military in 1987 and is an E6-Tech. He’s a father of five children and two grandchildren. He coaches several sports teams, cub scout leader and Commander of the American Legion. Joe Bonner and Mayor Sammons asked him why is he running and what are the biggest issues in Miami Township. Mr. Vollrath stated safety is his biggest issue and hiring a new Fire Chief. He’s always available and not afraid to give his opinion. Mayor Sammons said North Bend would like to partner with Miami Township as they want to have an amphitheater and our Riverfront Park is the perfect location for this. Fran Romweber stated she would like to see Miami Township and North Bend come together twice a year to coordinate projects. Mr. Rob Schrimpf, candidate for Miami Township Trustee, was also invited to attend our council meeting. He did not attend. Minutes, October 30, 2023 FIRE REPORT Lt. King stated there were no fire runs and 9 EMS details for the month of September. Cincinnati State donated drinking water to MTFD. All hoses have been tested in September. There were thirteen final inspections on fire hydrants and three in North Bend remain out of service. There are two listed on Cliff Road and one on W. Harrison. Lt. King stated Cleves Water Works is responsible for repairing/replacing inoperable fire hydrants. Mayor Sammons will contact Mike Rahall, Administrator of Cleves, to have them repair the hydrants. There are a total of twenty-eight hydrants out of service for Miami Township and Bev Bolser asked if that was number was high. Lt. King stated there’s a total of 900 fire hydrants. Lt. King also stated there is an interim Fire Chief; they will appoint a permanent Fire Chief soon. THREE RIVERS SCHOOL Ms. Megan Rippa stated their winter season has begun at the school. The volleyball team won the CHL. The last time they won was 1993. TRS will hold their annual Veterans Day Ceremony. The Disney play is November 10,11,12. Ms. Rippa stated they are looking at their budget since the power plant is leaving and the COVID money expires in 2024. COMMITTEES: Finance - Mr. Moorman Dave Moorman stated we received a bid from Rumpke on October 20, 2023 for residential waste and recycling in North Bend for the period January 1, 2024 – December 31, 2027. Best Way did not submit a bid for review. Rumpke is proposing for 2024, $15.25 per month for waste pickup and $5.00 per month for recycling pickup with a maximum annual increase of 5%. In 2023, their cost was $14.75 for waste and $4.75 for recycling resulting in a 3.4% and 5.3% increase respectively. Dave stated if a resident doesn’t pay their waste pickup company, North Bend will try to secure payment under ordinance stipulations. Dave with speak with Dean Ferrier regarding this issue. Mark Weadick stated Dean Ferrier, Rumpke, will work with North Bend regarding individual instances. Light, Water and Sewer - Mrs. Romweber No Report. Maintenance - Mr. Bonner Joe Bonner made a motion to declare Resolution 2023-16 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Fran Romweber seconded the motion. Motion carried 100%. Joe Bonner made a motion to adopt Resolution 2023-16 Authorizing Mayor to Execute Joint Agreement between Miami Township and North Bend for Use of Salt and Rubber-Tire Loader at Miami Township Dome. Bev Bolser seconded the motion. Motion carried 100%. Police & Fire – Mr. Deters Bill Deters stated Mayor Sammons summed up the most recent information earlier in the Police Report section, regarding Hamilton County Sheriff’s Office wanting to coordinate the westside townships and villages into one contract. Minutes, October 30, 2023 Planning & Zoning - Mrs. Bolser We met with the Hamilton County Model Zoning Code committee and are moving forward. Hamilton County is comparing our Zoning Code with theirs and making recommendations as we move forward. They would like to create a Model Zoning Code for all jurisdictions. Bev will present the final recommendations to council for their approval when completed. Mayor Sammons mentioned John Niehaus gave him plans for Derbyshire development. He forwarded them to Jennifer Vatter for review. Bev Bolser was unaware of this recent development. Law & Ordinance - Mr. Weadick Mark mentioned the sidewalk issue at 20 Taylor Avenue. November 15th, 2023 is the deadline with a cost of $650.00 to the owner. Our next We Thrive meeting is January 31, 2024 and we will be collaborating with Miami Township at that meeting. We hope to share Safety Day with Miami Township and address the issue of fall prevention with the Fire Department. Beautification – Mrs. Romweber Fran stated what a nice compliment it was to hear that Fox Hills is considering placing hanging flower baskets in their area. Fran thanked our maintenance crew for the sign and wall installed on Harbor Drive. She also mentioned the unsightly soot located on the Dollar General building and would like to address this issue. COUNCIL’S OLD BUSINESS No Report. LAW DIRECTOR’S OLD BUSINESS Scott gave the check in the amount of $8,645.27 from Philadelphia Indemnity Insurance Company to Marilyn. This is a reimbursement for Capital Electric costs in replacing the traffic light and pole that was destroyed because of an auto accident. Mayor Sammons thanked Scott for handling this issue. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS Dave Moorman had a letter from the AOPOA, the tone of which portrayed the Village as uncooperative related to the wall on St. Annes, St. Annes street lighting and more. The Village of North Bend was solely responsible for both St. Annes wall repair and additional street lighting. LAW DIRECTOR’S NEW BUSINESS There was a discussion about how a government cannot apply to become a 501 (c)(3). However, the Village could decide to create a Community Improvement Corporation (“CIC”). This is a requirement for the Fifth Third Foundations grant process. Mayor Sammons and Scott will look into this more closely. MAYOR’S NEW BUSINESS/ REPORT No Report. Minutes, October 30, 2023 OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Halloween is October 31, 2023 from 6:00-8:00pm. Our Budget meeting is Monday, November 20, 2023 at 5:15pm. Our next council meeting is Monday, November 20, 2023 at 6:00pm. Breakfast with Santa is Saturday, December 9th, 2023 from 10:00am – 11:30am. Our December council meeting is Monday, December 18, 2023 at 6:00pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Fran Romweber made a motion to adjourn the meeting. Bev Bolser seconded the motion. Motion carried 100%. Meeting was adjourned at 8:16p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, October 30, 2023 TREASURER’S REPORT October 30, 2023 To Council Members for Your Information and Review Preparation of 2024’s budget has begun. Please get Mayor Sammons, Dave Moorman or myself budget requests by November 3. Approval of the following year’s budget is in November per past practice. Mr. Moorman requests Council to hold the appropriations budget meeting on November 20 at 5:15 prior to the regular meeting. I completed my annual required training at the Village Fiscal Officer’s training in Miamisburg, OH on October 19. We issued 2 purchase orders this month – PO#28-2023, Deere & Company, $5,663.97, W36R Walk behind mower and BC#22-2023, Maintenance Operating Supplies and materials, $10,000.00. Distributed to council members this month are the following reports: Monthly Cash Flow Analysis: Showing money in/money out and the check book balance Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance Year to Date Beautification Accounting Report – No report due to no expenses Mayor’s Discretionary Fund Report – No report due to no expenses Credit Card Expense Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT October, 2023 In Nate’s absence, Rick Schultz reported our leaf recycling program started mid-October. Landscaping and the light were installed at Harbor Drive. Maintenance is cleaning debris from the riverfront property and will need a control burn permit and a dumpster. Rick asked for approval for a dumpster at the cost of $475.00. Dave Moorman made a motion to approve ordering a dumpster in the amount of $475.00 for removing debris from the riverfront property. Using the dumpster as an example, Dave further stated that, where permitted by grant terms, grant funds would be applied to Riverfront Park expenses incurred by the Village. Fran Romweber seconded the dumpster motion. Motion carried 100%. Rick stated grass cutting is over and he has contacted Consolidated Barge for salt donation. Nate is concerned about not being able to complete all projects through the winter months with a smaller crew. Rick said the Christmas ornaments are installed but will not be lit. Bill Schultz suggested we let Three Rivers School students paint our flower boxes that will be decorated as “gift” boxes in winter. DEPUTY CLERK’S REPORT October 30, 2023 Marilyn Kramer We submitted an updated $35,000 mini-grant to Hamilton County for the Riverfront Park on October 27th. This is for a walking trail to be implemented by July, 2024. We have a meeting with Ryan McEwan regarding North Bend’s Emergency Operations Plan (EOP) with Hamilton County on Wednesday, November 1, 2023 at 9:30am in council hall. We held our We Thrive Wellness Committee meeting on Wednesday, October 18th. Our previous representative, Nicole Key, took another job and Ms. Catherine Lusky attended our meeting. We will be assigned a new representative soon. Notes of that meeting are attached. We are in need of a new bulletin board. The outside is rusting and the inside is falling apart. I’ve attached a quote from United Visual Products for a bulletin board like the one we currently have. Halloween is scheduled for tomorrow, Tuesday, October 31, 2023 between 6:00-8:00pm Tuesday, November 7th, 2023 is Election Day. I’ll meet poll workers to give them access. The polls open at 6:30am and close at 7:30pm. Breakfast With Santa is scheduled on Saturday, December 9th, 2023 at 10:00-11:30am. 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