VILLAGE OF NORTH BEND

          21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                     October 21, 2024

 

Meeting was called to order at 6:00 P.M. by Mayor Sammons.

 

Members Present:

Mayor:  Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman, (excused)

Councilpersons:    Mr. Moorman, Mr. Deters, Mr. Bonner,

                                 Mrs. Romweber, (excused), Mrs. Bolser, Mr. Weadick                                                                                                                                                                                    

MAYOR’S OPENING STATEMENT

Mayor Sammons stated election day is November 5, 2024.  Please review all issues on the ballot and vote.

MINUTES

Joe Bonner moved that the September 23, 2024 minutes be accepted.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

TREASURER’S REPORT

Dave Moorman read the Treasurer’s Report in Marta’s absence.  Please have all Budget requests in to Mayor Sammons, Dave Moorman or Marta Fryman by November 3^rd, 2024.  The Budget meeting is confirmed for Monday, November 18^th at 5:15pm.

Dave Moorman made a motion to declare Resolution 2024-26, Resolution 2024-27, Resolution 2024-28 and Resolution 2024-29 an emergency and to dispense with the requirement that these resolutions be read on three separate days and be adopted upon their first reading.  Mark Weadick seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-26 To Establish Fund 2406 - $35,000 HCPH (Planning) Grant Fund.  Mark Weadick seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-27 To Establish Fund 2407 - $35,000 HC Mini-Trail Grant Fund.  Mark Weadick seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-28 To Establish Fund 2408 - $10,290 HC Innovation (Recycling) Grant Fund.  Mark Weadick seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Resolution 2024-29 Amending the 2024 Tax Budget & Appropriations for Second Time.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)

 

Minutes, October 21, 2024

 

PAY THE BILLS

Bill Deters made a motion to pay the bills.  Joe Bonner seconded the motion.  Motion carried 100%. (5-0)

MAINTENANCE SUPERVISOR’S REPORT

Nate Redding reported that he and Mayor Sammons cleaned up trees at the WHH Park.  The maintenance staff is burning wood piles at the park.  All flower boxes and hanging baskets have been removed and stored. Leaf Recycling event will begin October 28^th – December 6, 2024.   Mayor Sammons asked if mums could be placed in flower boxes after the summer flowers are removed and prior to Christmas decorations being placed.

We have two quotes for repairing areas where gas leaks were discovered outside the Administration Building and leading to the interior.  After a discussion, council decided to approve Kramer Plumbing’s quote of $2,822.40 which involves the repairs and testing of additional piping.  Additional work would be $5,181.60, if needed.  Dave Moorman made a motion to approve up to $9,000 in gas leak repairs, if needed, with Kramer Plumbing.  Joe Bonner seconded the motion.  Motion carried 100%. (5-0)

DEPUTY CLERK’S REPORT

North Bend’s WHH Riverfront Park Advisory Board meeting was October 14, 2024.  We now have a new logo for the park.  Our Leaf Recycling event begins Monday, October 28 – Friday, December 6, 2024.  We are asking residents to rake their leaves to the curb and our maintenance staff will visit each street regularly to pick up your leaves and mulch them for recycling.  There will be a yard waste dumpster located on Post Street.  Our We Thrive meeting is October 30, 2024 at 1:30pm in council hall.

Tickler File – Marilyn contacted Miami Township for the joint agreement regarding use of the Salt and Rubber-Tire Loader at the Miami Township Salt Dome.  Hamilton County will have a new contract for Zoning Compliance Services for 2025.  Our Records Retention meeting is scheduled for Monday, December 16^th at 5:30pm.

POLICE REPORT

In Sgt. Carney’s absence, Bill Deters read his report.  There were 28 calls for service for the month of September.  There were no criminal reports and no cases were assigned to detectives.  There were 30 non-billable calls and one auto accident reported.

GUESTS

No Report.

FIRE REPORT

Lt. Heyob reported there were no fire details and 12 EMS runs.  Mayor Sammons asked about the chemical Styrene leak that happened in Whitewater Township two miles from North Bend.             Mayor Sammons was not contacted by anyone from Miami Township or Hamilton County regarding updates on this emergency.  He contacted Sgt. Carney for information.  Lt. Heyob stated he should call 911 and their Storm Plan would update him, however, he will notify          Chief Schumann regarding this issue.  Lt. Heyob stated Cincinnati Hazmat arrived within one hour of the incident and their Incident Action Plan was put into place immediately.  Kroger employees and Three Rivers School were advised to “shelter in place” and then evacuate.

 

Minutes, October 21, 2024

 

THREE RIVERS SCHOOL

Ms. Holly Simms, Middle School Principal, stated the first quarter has ended and parent/teacher conferences have begun.  TRS Marching Band is doing well in their competition. The girls’ volleyball team is 6^th in the State and won the CHL title.  The Veteran’s Day Celebration is                November 8.  They are having a food drive with TRAM and a Pumpkin Chuck.  Ms. Simms reported that their Emergency Action Plan went smoothly during the styrene leak emergency.

COMMITTEES:

Finance - Mr. Moorman

Dave stated he has been working on North Bend’s Emergency Operations Plan for months. Dave mentioned Hamilton County is starting to prepare the EOP capabilities structure section of the document that is department focused. Dave asked Lt. Heyob who, with Miami Township and Hamilton County, would be the contact person in case of an emergency.  Lt. Heyob stated Chief Schumann with the Miami Township Fire Department would be their contact.

Light, Water and Sewer   - Mrs. Romweber

No Report. 

Maintenance - Mr. Bonner

The decision to go with Kramer Plumbing for the gas leak was decided earlier.  Joe asked the maintenance department to submit their budget items to him by early November. 

Police & Fire – Mr. Deters

No Report.

Planning & Zoning - Mrs. Bolser  

Hamilton County is finalizing the Model Zoning Code.  Bev asked Bill and Dave to review the Zoning Code and send Bev any changes.  Bev will send a copy to Scott for his review.  Regarding Derbyshire, (Glen Eagles Condominium Development), Bev asked if the geotechnical report was sent to JMA, North Bend’s engineering company.  Mayor Sammons stated that he did send the geotechnical report to Jennifer Vatter however, she does not want to meet with Tom Mendel and their attorney unless she has JMA’s attorney with her. Joe Bonner will contact Tom Mendel to advise him JMA will not be meeting with his group.

Bev mentioned that Tom Mendel’s group would like to have an engineer present to test and develop the site.  Bev said St. Annes will be greatly impacted with large and heavy trucks and there should be a $3 million bond for the road.  Joe Bonner stated St. Annes is only dedicated from Turnberry Drive to the dead end of St. Annes.  It is not dedicated from US 50 to Turnberry.

Mayor Sammons stated Todd Kinskey, former employee of Hamilton County Planning, is now an advisor to John Niehaus and the Derbyshire development.  He has new plans that will be submitted to Hamilton County and North Bend.  Mayor Sammons will share these plans with council as soon as he receives any information.

Law & Ordinance - Mr. Weadick

Mark checked the AOPOA guidelines regarding parking on the street in the Turnberry curve and stated they do not have any information not allowing parking.  No Member of Council made a motion to approve Ordinance 2024-02.  Absent a motion for vote, Dave Moorman suggested placing warning signs prior to the curve, i.e., Caution – Dangerous Curve.  Scott Sollmann said he will check on the signage and replace Ordinance 2024-02 with a different ordinance.

 

Minutes, October 21, 2024

 

Law and Ordinance, Continued

Regarding the vacant property at 108 Symmes, the Miami Township Fire Department classified this location as a “DO NOT ENTER” for their personnel stating they found the property to be in decay and disrepair.  Hamilton County surveyed the property and stated they did not find any significant building code violations and they don’t recommend condemnation.  They feel, at this stage, this issue should be addressed by property maintenance enforcement.

Mark stated the sidewalk has been cleared and cleaned at 20 Taylor Avenue and there are no signs of water, mud or debris collecting there.

Beautification – Mrs. Romweber

No Report.

COUNCIL’S OLD BUSINESS

No Report.

LAW DIRECTOR’S OLD BUSINESS

There was a discussion of adopting the updated Special Purpose Flood Damage Reduction Ordinance.  Council agreed to adopt this ordinance without adopting the Free Board section.

Dave Moorman made a motion to declare Ordinance 2024-04 an emergency and to dispense with the requirement that this ordinance be read on three separate days and be adopted upon its first reading.  Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

Dave Moorman made a motion to adopt Ordinance 2024-04 Adopting Updated Special Purpose Flood Damage Reduction Ordinance.  Joe Bonner seconded the motion.  Motion carried 100% (5-0)

MAYOR’S OLD BUSINESS  

No Report.

COUNCIL’S NEW BUSINESS

No Report.

LAW DIRECTOR’S NEW BUSINESS

Scott stated he would like council to go into Executive Session after the Budget meeting and prior to the regular council meeting on November 18, 2024 at 5:45pm.  This will give him time to draft the resolutions regarding pay increases and bonuses for the December 16^th council meeting.

MAYOR’S NEW BUSINESS/ REPORT

There was a discussion of three items regarding WHH Riverfront Park.

Mark Weadick made a motion to provide Mayor Sammons authority to approve and sign contracts up to $80,000 associated with the Ohio Capital Fund.  Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

 

Minutes, October 21, 2024

 

MAYOR’S NEW BUSINESS/REPORT, Continued

Mark Weadick made a motion to approve donating $1,000 to Living Lands and Waters as thanks for removing the docks along the WHH Riverfront Park.  Bev Bolser seconded the motion.  Motion carried 100%. (5-0)

The remaining $18,000 in ARPA funds have already been approved by council to be used for the WHH Riverfront Park. These funds will pay the KZF Design invoice.

OPEN TO THE FLOOR

No Report.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Halloween is Thursday, October 31, 2024 between 6:00pm – 8:00pm.

Our next council meeting is Monday, November 18, 2024 at 6:00pm.

The Budget meeting is Monday, November 18, 2024 at 5:15pm – 5:45pm.

Executive Session is Monday, November 18^th, 2024 at 5:45pm to discuss pay increases and bonuses for employees.

The following council meeting is Monday, December 16^th, 2024 at 5:00pm.

MAYOR’S FINAL COMMENTS

No Report.

 

ADJOURNMENT:     

Joe Bonner made a motion to adjourn the meeting.  Bill Deters seconded the motion.  Motion carried 100%. (5-0)  Meeting was adjourned at 7:48p.m.                      

 

                                                   Respectfully Submitted,

 

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

 

 

Minutes, October 21, 2024

 

TREASURER’S REPORT

     October 21, 2024

 

To Council Members for Your Information and Review

 

Preparation of 2025’s budget has begun. Please get Mayor Sammons, Dave Moorman or myself budget requests by November 3. Approval of the following year’s budget is in November per past practice. Mr. Moorman requests Council to hold the appropriations budget meeting on November 18 at 5:15 prior to the regular meeting.

 

I completed my annual required training at the Village Fiscal Officer’s training in Dayton, OH on October 16. As a result of this training, I was made aware of requirements to create separate funds for each grant received. I request Council approve 3 resolutions creating Funds 2406, HC Public Health Grant Fund; 2407, HC Mini-trail Grant Fund; 2408, HC Innovation Grant. Additionally, I request Council approve Resolution adopting appropriations for these funds received at $35,000, $35,000, and $10,290 respectively. Additionally, at the last meeting, Council approved creation of Fund 2409, Ohio Capital Grant Fund, I request adoption of appropriations for this fund. And, since this is a reimbursing grant, in order to pay expenses, Council is required to make advances from the General Fund. I request adoption of Resolution making an advance of funds to the Ohio Capital Grant Fund for an amount requested by the WHH Advisory Board. This amount should be limited to 2024 expected expenses. As a note, Advances should be returned within the calendar year.

 

We issued 2 purchase orders this month – PO#30-2024, Duke Energy, $1,500.00, building electric charges; and BC#18-2024, $21,110.00, miscellaneous WHH park expenses.

 

Distributed to council members this month are the following reports:

• Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

• Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

• Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

• Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

• Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

• Year to Date Beautification Accounting Report – No report due to no expenses
• Mayor’s Discretionary Fund Report – No report due to no expenses
• Credit Card Expense Report

 

Copies of all the above reports are available for public viewing at the Village Office.

 

Respectfully submitted,

 

Marta Fryman, Fiscal Officer

 

Maintenance Schedule

October 2024

 

Friday Sept 27^th:         Call in by Mayor to clear street of trees at Harbor Dr.  The mayor

                                       stayed and helped move the trees; will cut trees up Monday.

Monday Sept 30^th:      Cut and cleaned up trees that fell on Harbor and cleared the road

Tuesday Oct 1^st:           Painting post for sign up by Addyston so we can hang sign.

                                        Cutting tree up that fell on the MSD fence

Wednesday Oct 2th:  Finished painting signs

                                        Pulled plugs on hanging baskets

                                        Cutting grass

Thursday Oct 3^rd:         Weed eating around flower boxes and telephone poles west side of fifty

                                         Cutting grass kids area by council building and Shady Lane up by North Bend

                                          welcome sign and by St. Annes and Congress Green

Friday Oct 4^th:                 Cleaned up tree limbs that fell on Summit

                                           Cleaned leaves off water drains in Aston Oaks

                                            Weed eating

                                            Cleared leaves off streets

Monday Oct 7^th:               Cut grass on Harbor Dr. and at WHH Park

                                             Starting to cut tree up at WHH Park

                                             Pulled water plugs on all flower boxes

Tuesday Oct 8^th:                Waiting on Neyer plumbing. They’re here to see how much piping they

                                              will need to fix all leaks on gas piping to boiler and heater in council room   

                                               Changing and sharpening chain saw blades   

                                               Cut grass by St. Anne’s

                                                Cutting trees that fell at WHH Park

 

 

 

Wednesday Oct 9^th:         Finished cutting trees up at WHH Park

Thursday Oct 10^th:            Cut grass at WHH Park

                                              Burned wood pile at WHH Park

Friday Oct 11^th:                   Putting flags up for Columbus Day

                                               Hung fall Banners up and took down Spring Banners

                                               Took down hanging flower baskets on Cliff Road in the Village

                                               and Shady Lane

Monday Oct 14^th:               Picked up flower boxes and took back to shop

                                               Cut grass

Tuesday Oct 15^th:               Take flags down

                                              Worked on cleaning old flowers out of hanging baskets and flower boxes

                                               Cutting tall grasses down at the kids play area

Wednesday Oct 16^th:       Finished cutting down tall grasses around the kids play area

                                               Worked on budget items

                                               Changed door handle on back door to shop

Thursday Oct 17^th:              Cut tall grass by the overpass, Harbor Dr. and near council building.

                                                Cleaned up leaves around council building

                                                Changed photo eyes on light pole in front of council building

                                               Cutting grass around council building and up by the Dollar Store

Friday Oct 18^th:                   Cleaning up wood piles at WHH park

Monday Oct 21^st:                Cleaning up wood piles at WHH Park

                                                Cutting grass along Brower Road and at Harbor

                                                Working on box for leaf recycling beginning Oct. 28

                                               

                                               

          DEPUTY CLERK’S REPORT                   October 21, 2024                        Marilyn Kramer

 

 

 

 

• Our WHH Riverfront Park Advisory Board meeting was October 14, 2024. We now have a new logo for the park.  Please see attached.

 

 

• North Bend’s Leaf Recycling event begins Monday, October 28, 2024 thru Friday, December 6, 2024.  We ask that residents rake their leaves to the curb and our maintenance staff will visit each street regularly to pick up your leaves and mulch them for recycling.  There will be a dumpster behind the Administration Building on Post Street if anyone needs to dispose of yard waste.

 

• Our We Thrive meeting is Wednesday, October 30, 2024 at 1:30pm here in council hall.

 

Tickler File:

Joint Agreement with Miami Township for use of Salt and Rubber-Tire Loader at MT Salt Dome.

Execute Contract with HC Planning Commission for Zoning Compliance Services  1/1/25-12/31/25.

Confirm Records Retention meeting November 18, 2024 at 5:30pm.