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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 September 17, 2018 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons spoke about the shooting that took place at the Fifth Third Bank Center in downtown Cincinnati. The shooter lived in North Bend. Mayor Sammons extended his deepest sympathies to the victims’ families. He stated the ATF were involved and the shooter’s apartment was cleared out. Again, Mayor Sammons extended his thoughts and prayers to the families of the victims. MINUTES Ron Hartoin moved that the August 29, 2018 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made motion to pay the bills. Joe Bonner seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. Minutes, September 17, 2018 POLICE REPORT Sgt. Raker reported there were 48 calls of service for the month of August. Two cases were assigned to detectives. There were five criminal reports, including one burglary, three thefts of personal property from cars and one assault. GUESTS No Report FIRE REPORT Chief Ober was not present, however, he dropped off his report earlier in the day. Bill Deters reported that there were no fire runs and twelve EMS runs. THREE RIVERS SCHOOL Superintendent Hockenberry stated they are in the fifth week of their strategic plan rolled out. They’ve received their report card from the State of Ohio and they are in the middle of the pack. Superintendent Hockenberry stated he is not happy with this number. They have invested in high quality instructional coaching among other things and hope this will improve their report card. A private resident donated one million dollars to be used for tuition of trade job training for those students who chose trade jobs in lieu of a college degree. He stated that TRS play, Beauty and the Beast, will be playing November 16, 17 and 18. Football, volleyball, soccer and tennis are in full swing. Three Rivers School is attending a meeting with Miami Township regarding a community facility to be built on TRS property. It would include a swimming pool, a workout facility and a walking path. The community would be able to plan activities and parties at this community center. COMMITTEES: Finance - Mr. Moorman Dave Moorman made a motion to adopt Resolution 2018-24 Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor. Bill Deters seconded the motion. Motion carried 100%. Dave asked council to submit 2019 Appropriations Budget special items and their cost estimates to Marty or himself for discussion at our October 29th council meeting. We will present a resolution and vote on them at our November council meeting. Dave presented Mayor Sammons with the Rumpke contract for North Bend residents. Mayor Sammons asked Dave to contact Miami Township to verify we are not required to take additional measures to release North Bend from Miami Township’s waste removal agreement. Dave stated Duke Energy is still surveying the street lights for changeover to LED. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report Police & Fire – Mr. Deters No Report Minutes, September 17, 2018 Planning & Zoning - Mrs. Romweber No Report. Mayor Sammons stated Mr. Keith Niehaus called him regarding the Shady Lane Development. Mayor Sammons advised him to contact Hamilton County Planning Commission for approval of all plans and permits. He stated Mr. Niehaus will ask permission from North Bend to vacate or abandon white paper streets. He also stated Mr. Niehaus’ company will need to repair the road damage that has already occurred in conjunction with the pre-construction of this project on Shady Lane. Law & Ordinance - Mr. Bonner Joe Bonner stated he has sent out one notice letter and contacted two residents regarding complaints received regarding high grass issues. Beautification – Fran Romweber Fran spoke about the ODOT Southwest Ohio Litter Summit she attended on August 30th. Fran asked Superintendent Hockenberry if she could speak with him directly regarding confirming a speaker from Living Lands and Waters. Mr. Chad Pregracke was an excellent keynote speaker at the Litter Summit and Fran would like for TRS students and their parents to hear his message. Fran also mentioned that she will get the Beautification Committee’s budget together regarding the planting of twelve trees along TRP by St. Annes and landscaping near the overpass. COUNCIL’S OLD BUSINESS Dave asked about the status of the completion of the pole barn on TRP. Mayor Sammons stated the concrete floor has been completed. He will contact the owners to confirm when they plan on installing the garage doors and completing the project. LAW DIRECTOR’S OLD BUSINESS Scott spoke about the status of 4 Miami Avenue. This property was declared a nuisance and North Bend has abated the grass/weed issue three times since the owner has moved. As a result, a lien was placed on the property for $413.40. Scott has been in communication with Assurant Field Asset Services, who is assigned to 4 Miami Avenue by the bank mortgage holder. Once the check for $413.40 has been received, the lien will be removed. MAYOR’S OLD BUSINESS No Report COUNCIL’S NEW BUSINESS No Report LAW DIRECTOR’S NEW BUSINESS Dave Moorman made a motion to adopt Resolution 2018-23 Authorizing the Village of North Bend to Prepare and Submit an Application to Participate in the Ohio Public Works Commission (“OPWC”) State Capital and /or Local Transportation Improvement Program(s) and to Execute Contracts as Required. Shirley Smith seconded the motion. Motion carried 100%. Scott stated we submitted the CEDAP application to Hamilton County. Minutes, September 17, 2018 MAYOR’S NEW BUSINESS/ REPORT No Report OPEN TO THE FLOOR No Report MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, October 29, 2018 at 7:00pm. Bill Deters will be out of town on October 29th. He will call in to participate in the council meeting. MAYOR’S FINAL COMMENTS Mayor Sammons stated that Halloween will take place in North Bend on Wednesday, October 31, 2018 from 6:00pm – 8:00pm. ADJOURNMENT: Joe Bonner made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 8:03p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, September 17, 2018 TREASURER’S REPORT September 17, 2018 To Council Members for Your Information and Review We received $24,000 from the State of Ohio for the Rollback property tax. This month, last year, Council approved investing $300,000 in StarOhio. We have received $3,600 YTD interest from our StarOhio investment compared to $712 in 2017. The current interest rate is 2.11% I will be attending Village Fiscal Officer training in Dayton on Thursday, 10/11. Please get with Mayor Sammons, Dave Moorman or myself with budget requests for 2019. Approval of the following years’ budget is in November per past practice. The annual resolution accepting the Budget Commission’s amounts and rates for 2019 budget needs approval. We issued 1 purchase order this month to Schroeder, Maundrell, Barbiere & Powers, $5,000, for professional services for 154 Miami Ave. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report · Mayor’s Discretionary Fund Report – no expenses to report this month Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT September 17, 2018 Rick Schultz - Doors in garage have been installed. - Continued to cut back brush and trees along roadways. - Cleaned up downed trees after storms and heavy rains; also catch basins of debris and trash - Still working on Christmas décor on rainy days. - New tires on pickup truck. - Spraying continues along roadways. - Arranging for 100 tons of salt to be taken to salt dome on Cooper Road. - Center yellow lines were painted last Saturday. DEPUTY CLERK’S REPORT September 17, 2018 Marilyn Kramer - I mailed the original, signed Police Agreement to Jack Rininger, Miami Township, on August 29, 2018. He will mail a copy to North Bend when all parties have signed. - The next INEOS/PAG meeting is Thursday, October 25, 2018 at 5:00pm in North Bend’s council hall. - North Bend’s CPR and Stop the Bleed class will be Saturday, October 20, 2018 from 9:00am – 12:00noon given by Chief Ober. This is not a certification class. - We’ve completed the 6-year check for all of our fire extinguishers. This is different from our annual check. It’s an internal inspection where FES empties the chemicals from the extinguishers, check for rust and add the new chemicals. The cost was $277.00. - Our Records Retention meeting was August 27 at 6:30pm. I have attached the minutes for your review. - I contacted Mr. James Noyes, Director of Hamilton County Planning Commission, to send us their Contract for Services for 2019. He will mail it in October. We have to pass a resolution in 2018 to give the Mayor permission to sign the contract. I asked Mr. Noyes if we could make the contract for a 5-year duration and he approved. He stated he could file an amendment to adjust the cost each year based on the CPI Index. - North Bend participates in Hamilton County’s We Thrive program. Their message is health and wellness for all communities. This is why we have our playground, shelter and adult fitness equipment. Our next Wellness Committee meeting is Saturday, September 22, 2018 at 9:30am in council hall. Our agenda is attached. Another topic we wanted to tackle is “safe sleep” for infants. I have a sample kit, one of six, we will give to new mothers, grandparents or care givers in North Bend. This gives the new care giver a great start in bringing their newborn home. Information includes pamphlets on educating care givers about safe sleep from Cradle Cincinnati and information from the Poison Center. The kit also includes diapers, wipes, a pacifier, a pacifier clip, six plug protectors and a small swaddle wrap. Tickler File: Contacted Hamilton County Planning to get a copy of their contract for 2019. Resolution should be passed in November, 2018. 2019 Issues – Rental Property Permits – the 3-year period ends June, 2019. We will send out rental checklists and applications for permits. The Constellation (aka Energy Alliance) Gas Aggregation contract expires September 1, 2019. We must advise Constellation 60 days in advance if we will not be renewing with them. The Electric Aggregation with Dynegy expires in 2020. Mayor Sammons, Fran Romweber and Dave Moorman – your term expires December, 2019. 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