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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 September 28, 2020 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons stated we are about one month away from Election Day. Please get out and vote. MINUTES Joe Bonner moved that the August 31, 2020 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman moved that the September 4th, 2020 Special Meeting minutes be accepted. Fran Romweber seconded the motion. Motion carried 100%. TREASURER’S REPORT The Treasurer’s Report is available at the Village office. Marta Fryman reported that the second half of real estate taxes have been received. Marta stated that North Bend’s second half tax receipts came in $35K lower than anticipated. We also have received additional COVID-19 funds. Ron Hartoin made a motion to declare Resolution 2020-22 Amending the 2020 Tax Budget and Appropriations for Second Time an emergency and to dispense with the requirement that this Resolution be read on three separate days and be adopted upon its first reading. Dave Moorman seconded the motion. Motion carried 100%. Ron Hartoin made a motion to adopt Resolution 2020-22 Amending the 2020 Tax Budget and Appropriations for Second Time. Bill Deters seconded the motion. Motion carried 100%. Mayor Sammons recommended a $10,000 donation to TRAM for COVID-19 purposes. TRAM is a foodbank serving the residents of North Bend, Cleves, Addyston and all of Miami Township. After a discussion, Ron Hartoin made a motion to donate $10,000 to TRAM for COVID-19 purposes. Fran Romweber seconded the motion. Motion carried 100%. Minutes, September 28, 2020 PAY THE BILLS Fran Romweber made a motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%. MAINTENANCE SUPERVISOR’S REPORT The Maintenance Supervisor’s Report is available at the Village office. The President William Henry Harrison tomb site tree cutting project will begin October 1, 2020. Crack sealing will begin the week of October 19th on Eagles Cliff, St. Annes and Turnberry Roads. Our new leaf recycling program will begin on October 26th. DEPUTY CLERK’S REPORT The Deputy Clerk’s Report is available at the Village office. POLICE REPORT Sgt. Raker reported there were 53 calls for service for the month of August. One case was assigned to detectives; no cases were closed. There was one criminal report. GUESTS Mr. John Tisch presented a concept plan to council showing his plans for the properties located at 154 Miami Avenue and 8 W. Harrison Avenue in North Bend. There were three buildings housing ten condominiums each and one building housing four condominiums for a total of thirty-four units, with outdoor parking. The price range for each condo would be approximately $200,000-$250,000 with square footage being 2,000 – 2,500 per condo. There would be two driveways accessing the condo units. One entering/exiting on Miami Avenue and one on Harrison Avenue. He stated he does not need the parcels owned by other residents in the area to complete this plan. He’d like to see this become a gated community with a Home Owners Association, if the owners of the condos approve it. Mr. Tisch stated the underground portion would be the first phase possibly starting in March, 2021. This would include water, sanitation and electric. This plan would require a zoning change. Mr. Tisch is asking Council for CRA (Community Reinvestment Act) to apply for this project. He’s asking for a 7-15 year tax break; the CRA would prevent taxes from rising too quickly. The Three Rivers Local School District would also have to approve this. There was a discussion about the process; zoning change, CRA application, etc. Scott Sollman, North Bend’s law director, will present the options at our October 26th council meeting. He believes the Village estimates the value, TRLS submits their approval and each year the law director reviews the CRA and holds a meeting. Mr. Tisch also owns a strip mall at St. Annes and Three Rivers Parkway and would like to see a traffic signal there for the retail shops he is renting. He is willing to donate $100,000 to the project. Mayor Sammons stated a traffic study by JMA would cost approximately $2,800 and there may be other grants thru ODOT and TKI that would apply for North Bend’s portion of the cost. Mayor Sammons stated Consolidated Barge may be interested in having a traffic signal there as well since they are directly across the street. Mr. Jeffrey Stewart, 22 Washington Avenue, asked council if the basketball hoop at the playground could be installed again. Mayor Sammons stated the reason it was removed was because the area residents complained about adolescents from outside North Bend were playing basketball at late hours and using foul language. Mr. Stewart stated with COVID-19 restrictions, kids are not going out as much. Mayor Sammons stated Council will revisit this issue in the spring. Minutes, September 28, 2020 FIRE REPORT Chief Ober reported there were 3 fire details and 18 EMS runs. None of the EMS runs were drug related. Chief Ober asked residents to have their furnaces checked and make sure their smoke alarms and radon detectors are working properly. THREE RIVERS SCHOOL Superintendent Ault reported that four high school students have tested positive for COVID-19. The school does tracing on those students. Each student has an assigned seat; the school advises the students sitting next to infected students in each class; they also check in which athletics and clubs they participate. The teachers are flexible and want to get back to teaching; the students have been great and want to get back to learning. Mr. Ault stated the district is reimbursed by the federal government for “Type A” lunches. Mayor Sammons asked about the symptoms the students had who tested positive. Superintendent Ault stated he didn’t know as they were quarantined, however, two staff members tested positive and they were troubled with the symptoms. Mayor Sammons stated he thought the 14 day quarantine restrictions had changed. Mr. Ault stated the 14 day quarantine is still in effect, however, it begins on the first day you have symptoms, not from the date you tested positive. Superintendent Ault stated they are going to form a Citizen’s Advisory Board starting January, 2021. They would discuss what is happening in school. They would have an internship and mentorship program where businesses and citizens on the board would help students with their plan after high school. They now have a Career Academy electronics program. COMMITTEES: Finance - Mr. Moorman Dave Moorman talked about North Bend’s Public Safety levy for police services. He stated we can send the information by email to Aston Oaks residents and we can mail the flyer to the remainder of residents with normal mailing postage. After a discussion, Dave Moorman made a motion to spend up to $200.00 to mail the informational flyer to our post office residents. Ron Hartoin seconded the motion. Motion carried 100%. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin Ron stated there were two bids for the Taylor Avenue Improvement Project. Rack and Ballauer’s bid was $192,900.90 and J K Meurer was $181,687.00. JMA, North Bend’s engineer, reviewed J K Meurer’s bid and is recommending them for the project. Ron stated the breakdown is $99,600-loan, $99,600-grant and $15,000-CDBG grant. Dave Moorman asked why JMA’s estimate of project cost was much lower than the actual bid. JMA’s estimate was $165,721 on this project. Dave stated that when JMA’s estimate is low, North Bend’s grant request amount is also lower. Mayor Sammons stated JMA must estimate a year in advance for the project and that construction costs may increase over that time period. Ron Hartoin made a motion to declare Resolution 2020-23 an emergency and to dispense with the requirement that this Resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. Minutes, September 28, 2020 Maintenance, Cont’d. Ron Hartoin made a motion to adopt Resolution 2020-23 Authorizing the Village of North Bend to Execute a Contract with the OPWC for Taylor Avenue Improvements and Declaring the Official Intent and Reasonable Expectation of the Village of North Bend on Behalf of the State of Ohio to Reimburse its Street Fund for the Taylor Avenue Improvements Project, with the Proceeds of Tax Exempt Debt of the State of Ohio. Bill Deters seconded the motion. Motion carried 100%. Police & Fire – Mr. Deters Bill Deters reported he met with Captain Butler last Friday and has a tentative police services agreement. Captain Butler will get the actual contract to us this week. The Village of Cleves would pay approximately 77% and North Bend pay 23%. North Bend would have 24/7 coverage with North Bend paying for 20 hours and 4 hours under County control. This would cost approximately $102,000. With costs rising, we may have a small increase in 2021. Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner Joe Bonner reported that the nuisance issue on Summit Avenue has been resolved. The roof issue on Washington Avenue has also be completed. Beautification – Fran Romweber Fran reported that Rick Schultz will be supervising Buckeye Tree Service on the tree removal project at President William Henry Harrison’s tomb site beginning October 1, 2020. COUNCIL’S OLD BUSINESS Ron Hartoin asked if North Bend’s Breakfast with Santa event will take place with COVID-19 restrictions. Mayor Sammons said he will still hold the annual event and let parents decide if they will or will not bring their children to the event. Scott Sollmann stated there are COVID-19 restrictions regarding these events. LAW DIRECTOR’S OLD BUSINESS No Report. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS Shirley Smith reported there’s a large crack on Washington Avenue. Rick asked if it was a pothole. Mayor Sammons asked Rick to respond. LAW DIRECTOR’S NEW BUSINESS No Report. Minutes, September 28, 2020 MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, October 26, 2020 at 7:00pm. Halloween will be held on Saturday, October 31st from 6:00pm – 8:00pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Fran Romweber made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 8:43p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, September 28, 2020 TREASURER’S REPORT September 28, 2020 To Council Members for Your Information and Review We received our second half real estate taxes. I need to note annual real estate taxes came in $35,000 less than anticipated for the year. We received additional Coronavirus Relief funds in the amount of $7,916.53. I’m requesting Council approve Resolution #2020-22, Amending the Tax Budget and Appropriations for 2020. In April Council approved a maximum blanket purchase order amount of $15,000.00. I created a blanket PO, noted below, for Council’s approval. We have received $23,749.60 in funds. In order to encumber all funds by the new November 20 deadline, Council needs to give direction on expending these funds or amend the maximum blanket purchase order maximum. Please get with Mayor Sammons, Dave Moorman or myself with budget requests for 2021. Approval of the following years’ budget is in November per past practice. We issued 2 purchase order this month – Bud Herbert Motors, $7,341.38, for a debris blower. A grant was received from Hamilton County Waste and Recycling for this purchase. And a Blanket PO, $15,000.00, for Coronavirus Relief Funds. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report – no expenses this month · Mayor’s Discretionary Fund Report – no expenses to report this month · Credit Card Usage report – no report this month Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer MAINTENANCE SUPERVISOR’S REPORT September 28, 2020 Rick Schultz - Tuesday, September 15th, we had a walk through inspection of our maintenance facility. This was for Hamilton County Storm Water District. The report is kept on file and updated annually. This shows how materials and chemicals are stored and how we control spills and dispose of used waste. - Wednesday, September 16th, with the help of Cleves maintenance, we were able to clean up the inside lane of US 50, both westbound and eastbound. - With the help of Cleves and Addyston, we will be cleaning the bike lanes starting at Cooper Road to the city line (Saylor Park) and back. - New equipment for leaf pickup has arrived. We will start our fall leaf pickup recycling program on October 26th. - Crack sealing will take place the week of October 19th. DEPUTY CLERK’S REPORT September 28, 2020 Marilyn Kramer - Fuller Info Tech has installed the additional 4GB RAM on my computer and also removed long running programs and my response time has improved immensely. - Our We Thrive Wellness virtual meeting was September 11th. The minutes are attached for your review. Our next virtual meeting is Friday, November 13th at 9:30am. - Dave Moorman has been working on getting a You Tube channel for publishing North Bend’s council meetings. Our July 27, 2020 meeting has been posted for viewing and I’ll publish every meeting going forward once approved. - We had a public solicitation complaint this month regarding Insight Pest Control. I contacted the headquarters of this company and advised them of our restrictions. Residents need to know they can call the police non-emergency phone number of 513-825-2280 to have the police escort them out of North Bend. - I wanted to thank Cleves Water Works for addressing a complaint we received. A water main broke in August and damaged this resident’s driveway on Summit where it meets the road. Rusty went out to check on it and immediately said they would correct the blacktop road issue within one week. - Halloween in North Bend is scheduled for Saturday, October 31st from 6:00pm – 8:00pm. - I submitted photos of North Bend to be published in PEP’s 2021calendar. Tickler File Resolution Authorizing Mayor to Execute Contract with Hamilton County Planning and Zoning for 2021 - November. 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