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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 September 27, 2021 Meeting was called to order at 7:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman, excused Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mr. Hartoin, Ms. Smith MAYOR’S OPENING STATEMENT Mayor Sammons stated he attended the Ryder Cup last week and it was very well attended. MINUTES Joe Bonner moved that the August 30, 2021 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%. TREASURER’S REPORT Dave Moorman reported that we received the second half of real estate taxes. The 2022 Budget is due in November. Dave asked that council members get their budget requests to him, Mayor Sammons or Marty by mid-November. We will discuss and approve the 2022 Budget at our November council meeting. Resolution 2021-29 Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies is tabled until we have Schedule A as an attachment. The Treasurer’s Report is available at the Village office. PAY THE BILLS Ron Hartoin made a motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%. Minutes, September 27, 2021 MAINTENANCE SUPERVISOR’S REPORT Steve reported the maintenance crew continued trimming guardrails on U.S. 50 traveling east. We have arranged for fill dirt (from Shady Lane) go to Harbor Drive. ONYX treatment for Aston Oaks has been delayed on multiple occasions, due to weather, COVID-19 and Strawser staff shortages; Strawser would like to schedule it for 2022 guaranteeing this year’s price. The Beautification Committee met on Monday, September 20th and have begun making plans for next year’s flower baskets and planters. DEPUTY CLERK’S REPORT Marilyn reported Safety Day (Touch-A-Truck Day) is Saturday, October 9, from 9:00am – 11:00am. Miami Township Fire Department will have their firetruck parked in front of the Administration Building for residents to view. They will have CPR/First Aid demonstrations, helmet safety, tips on fall prevention, fire extinguisher use and more. Our Wellness Committee meeting is September 29th at 9:30am in Council Hall. We have put together a Resource List for residents in need. Miami Township’s drug take back day is October 23rd. We passed our fire inspection. Tickler File: Hamilton County Planning will have our contract for review at our November council meeting. The Cincinnati Bell Service Agreement is increasing to $99.98 per month with an increase in internet speed from 250Mb to 500Mb. POLICE REPORT Sgt. Schlasinger reported there were 45 calls for service for the month of August. There were three criminal and four non-criminal incidents along with two automobile accidents. GUESTS Ron Nunnery, 32 Taylor Avenue, talked about how at our previous council meeting, we passed three resolutions as an emergency (waiving the three separate date readings). It was his opinion that two of the three resolutions were not emergencies. Before the City of Amelia dissolved, the City of Amelia Village Council use to pass 90% of their resolutions by emergency measures without input from the residents. Ron asked if council could refer to Section 705.15 of the Ohio Revised Code regarding emergency usage. Scott Sollmann advised Ron Nunnery to refer to Section 731.17 of the Ohio Revised Code for usage. Mayor Sammons stated that any issue of major importance to the village would have the three readings before passing. FIRE REPORT Chief Lacey reported there were no fire details and 20 EMS runs for the month of August. North Bend had no overdose runs and no falls by residents. We are trying to measure the need of follow-up on these two issues for our Wellness Committee. Miami Township is training new officers and participating in drone training. When emergency services are rendered to non-residents, Miami Township does soft billing. Miami Township’s soft billing does not entail collection efforts. They usually collect one-third of the soft billing charges sent out. This helps offset levies. THREE RIVERS SCHOOL Superintendent Ault reported the first quarter ends October 8th. They have two National Merit Semifinalists as a result of their PSAT scores. Lee Garber-Ford and Anthony Martini received the awards. The state is now grading with stars. In the 2021 Niche Best Schools system ratings, Three Rivers School (“TRS”) is in the top 25% of schools in the Tri-State. Niche rates schools in an area based on key statistics and millions of student and parent reviews. Regarding COVID, 81 staff and/or students have tested positive for COVID. They must stay home four days if they have COVID. Minutes, September 27, 2021 THREE RIVERS SCHOOL, Continued Superintendent Ault stated TRS is hiring. They are short-staffed and need substitute teachers as well as help in the kitchen, aids and custodians. They are considering a signing bonus, a finder’s fee and an increase in salary. They will have a Halloween “Trunk or Treat” on October 10 in the front parking lot. COMMITTEES: Finance - Mr. Moorman Dave Moorman stated the 5 mil, 5-year levy placed on the November 2nd ballot is very important. He had a presentation stating it’s for North Bend’s current operating expenses and replaces the previous, expiring 5 mil levy. This is not a new tax levy. Residents have passed this tax levy for the past 15 years. Fran asked Dave to place this information on our website. Light, Water and Sewer - Ms. Smith No Report. Maintenance - Mr. Hartoin No Report. Police & Fire – Mr. Deters No Report. Planning & Zoning - Mrs. Romweber No Report. Law & Ordinance - Mr. Bonner No Report. Beautification – Fran Romweber Fran stated she, Steve and Jim did get together to decide on flowers for the 2022 season. She stated prices have increased. COUNCIL’S OLD BUSINESS No Report. LAW DIRECTOR’S OLD BUSINESS No Report. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS No Report. Minutes, September 27, 2021 LAW DIRECTOR’S NEW BUSINESS No Report. MAYOR’S NEW BUSINESS/ REPORT No Report. OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Halloween is scheduled for Sunday, October 31, 2021 from 6:00pm – 8:00pm. Our next council meeting is Monday, October 25, 2021 at 7:00pm. Bill Deters will be out of town, however, he will call in for the meeting. Ron Hartoin suggested contacting the two new council members on the ballot, since there are four seat openings and only four candidates running for office, to meet everyone on council. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Ron Hartoin made a motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:13p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, September 27, 2021 TREASURER’S REPORT September 27, 2021 To Council Members for Your Information and Review We received our second half real estate taxes. Please get with Mayor Sammons, Dave Moorman or myself with budget requests for 2022. Approval of the following years’ budget is in November per past practice. Mr. Moorman will present a resolution accepting the 2022 tax rates and estimated revenue – General Fund - $376,326, Fire/EMS - $186,388 and Public Safety - $77,824. We issued 3 purchase orders this month – PO 28-2021, Miami Township Trustees, $82,129.42, 2nd half Fire/EMS levy receipts appropriated; BC 25-2021, $15,000.00, for street projects expenses; and BC 26-2021, $9,900.00, for street curb projects. Distributed to council members this month are the following reports: · Monthly Cash Flow Analysis: Showing money in/money out and the check book balance · Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting · Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting · Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting · Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance · Year to Date Beautification Accounting Report – no expenses this month · Mayor’s Discretionary Fund Report – no expenses to report this month · Credit Card Usage report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer Maintenance Report For Month of September 2021 September was a busy month for our maintenance department. We continued trimming guardrails on U.S 50 traveling east. We still have about 150 yards remaining. We trimmed and maintained landscaping on U.S. 50 in front of Dollar General. Regraded grass area and "old driveway" spot on Shady Lane, headed North. It took 3 full truckloads of soil to regrade the slope. We also fertilized and seeded the patched land. Three personnel attempted to attend snow plow training. We did not have the required CDL license to participate in said training/competition. We are continuing to prepare for a soil dump (from Shady Lane) on Harbor Drive. The construction crew moving the soil can begin dumping at will on the small hillside of Harbor Drive. We will have to borrow or rent a bobcat to regrade this land and prepare to seed for next year, however, we may need larger equipment and may have to contract this part out. Attempts to paint the median at the bottom of Miami Ave were made and semi successful. We have future plans to continue painting the intersections around the village but do not have a time frame yet. Onyx treatment scheduled for Aston Oaks has been delayed on multiple occasions. The latest update said they were scheduled for the treatment to begin on September 20t h, however, weather did not permit the scheduled start as well as Strawser Construction having multiple employees out with COVID-19. No Outlet sign was posted at the St. Anne's and Turnberry intersection. The Village beautification committee rnet on Monday September 20th and have begun making plans for next year's flower baskets and planters. I will be touching base with Linda Feist at Western Hills Greenhouses to coordinate our eff ort s. The committee will revisit this topic in approximately 2 weeks' time. Very Respectfully, Steve Ludwig Maintenance Supervisor DEPUTY CLERK’S REPORT September 27, 2021 Marilyn Kramer Safety Day – Touch-A-Truck Day in North Bend – Saturday, October 9, between 9:00 – 11:00am. Miami Township Fire Department will have their firetruck parked in front of the Administration Building for residents to view. Please see the attached flyer for the day’s events. Our Wellness Committee meeting is Wednesday, September 29th at 9:30am in Council Hall. We have been working on a “Resource List” for residents in need; I’ve attached a copy for your review. This Resource List and Safety Day is part of our We Thrive Action Plan. Lowe’s doors have not come in yet. We ordered a fireproof door for our file storage closet and a front office door. A PEP grant paid for the fireproof door. Miami Township’s Drug Take Back day is Saturday, October 23rd, from 11:00am – 2:00pm. Take your unused prescription medications to Miami Township’s Fire Department on Shady Lane and drop off for proper disposal. We did pass our fire inspection after Steve replaced the Emergency EXIT sign. Tickler File: Steve Johns, Hamilton County Planning, is revising our contract and will get it to us for our November, 2021 meeting. I’ve emailed Cincinnati Bell regarding their Service and Pricing Agreement for the 2022-2024 period. 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